Minutes of January 26, 2006 meeting

Present:

Ian Bogus (recorder), Paul Cabelli, Salvatore Cardinale, Yuhwei Ling, Rebecca Martinez, Gracemary Smulewitz

Absent:

Andy Martinez, Melody Tomaszewicz

Agenda

1. Technical Services Council Goals
2. CSD Work evaluation

1. Technical Services Council Goals

• The Technical Services Council Goals document was distributed to the group. This list is developed annually and will affect Collection Services.

• There will be some reorganization throughout the Libraries.
  • A new AUL will be created who will oversee Public Services and the New Brunswick Libraries.
  • Collection Services will report to Technical Services and Grace Agnew.
  • Much of what is currently the Scholarly Communications Center will also report to Grace Agnew. The substantive part of the SCC will be placed under the new AUL for Public Services and the New Brunswick Libraries

2. CSD Work Evaluation

• The Team Leaders performed a quick evaluation of the status of the CSD teams. This included an estimation of what everyone in the office was working on for both regular work and projects. In the future, a segment of the Team Leaders Meetings will be dedicated to a quick report on all projects that are being worked on throughout the office. The white boards, located in both CSD offices, should also be updated regularly by the Team Leaders.

• IB
  • The SMLR Project was split into three sections to be worked on consecutively. It incorporated all backlogged materials held by the library mostly in their basement in no apparent order.
    • The first phase was to bind and inventory all loose journals. All journals have been bound and an inventory was taken. Holdings now needs to take this inventory and update the records in SIRSI. This phase included approximately 1,300 Bindable units.
    • The second phase was to bind and inventory all loose conference proceedings. This part was put on hold just after it started, and since that time the personnel at SMLR who was working with CSD has left Rutgers. PC and IB have been working with SMLR to complete this project. Currently they are sending PC five uncataloged titles every two weeks. After they come back from Cataloging the items are sent for binding. It is still unclear how many proceedings there are left to process.
    • The third phase includes boxing all loose newspapers, newsletters, and brittle items. This phase has not been evaluated yet.
  • As a side note, many of the current receipts still need cataloging as well as retention instructions.
  • The Missing Pages Project has been on hold. It is still on hold as more pressing projects have, and continue to, take precedent.
  • The backlog of damaged materials at Alexander Library is still a concern. Some discussion surrounded the possibility of cleaning out this backlog as a project. IB will look into this option.

• SC
  • The Receiving Dana List Project is well along. It seems that the majority of titles are finished though numbers are not currently available. SC will look into this and report back to the group.
  • It was mentioned that during times of training new personnel it would be a good idea to put some projects on hold and not to accept new projects. In fact training new personnel could be considered a project.
  • Time Track Project: A new version of Time Track is being implemented at the Libraries. A committee was formed to evaluate this new project and SC and BB (Bill Bejarano) are on this committee. SC is testing how the system makes and works with backups while BB is testing its functionality. Once Time Track has been upgraded and standardized throughout the RUL system, all pertinent personnel will be trained.
  • There are two new personnel that SC is currently training. Colin Liebtag who is working with the receiving team, and Bill Bejarano who is working with the B/P/P Team and is also taking over the oversight of student workers.

• PC
  • The DOCREF Foreign and State Cataloging Project restarted in mid-November after a 3 year hiatus. These items need to be searched and sent for re-classification for LCCN’s. Presently there about 10 shelves of Foreign materials and 5 shelves of State materials left to go.
  • The FBIS project is in Ellen Calhoun’s court presently.
  • The Bib/Cat side of the SMLR Proceedings Project has sent 16 titles to Cataloging.
  • The DOCNJ LSM Project will be starting after recon at LSM is finished.
  • Training Dana staff for Bib/Cat functions will start in the beginning of February along with Holdings training. This will mostly relate to recon activities.

• YL
  • EAL serial receipts are being standardized with the rest of Receiving. Helena Fu is being trained on receiving, and Ying Zhang and various student workers are being trained in the fine art of Serial Control Record creation.
  • The Extended Info Project is getting some attention again. The standards are just about finished and LSM has most of their Extended Info’s updated. Alexander library will be finishing off the control records they are responsible for, but first Keyboard Express needs to be updated on the Receiver’s computers. The standard will also be released to everyone in the office when it is ready.

• RM
  • Has been working quite a bit with Dana, SMLR, and EAL.
  • A Request for Proposal is in the process of being written for serials subscriptions. Some changes that require a good amount of work is expected once the process is complete.

Decisions

1. A brief update on projects throughout the department will be reviewed at the beginning of each Team Leaders Meeting
2. he white boards will be updated regularly by the Team Leaders.

Assignments

1. IB will look into the feasibility of finishing the damaged materials backlog as a project.

Next meeting: 2/16/06 - Alexander Library
Time: 1:30
Next recorder: Paul Cabelli
Back up recorder: Salvatore Cardinale