Minutes of May 17, 2007 meeting

Present:

Paul Cabelli, Salvatore Cardinale, Yuhwei Ling (recorder), Jamie Maguire, Andy Martinez, Rebecca Martinez (chair), Gracemary Smulewitz, Melody Tomaszewicz

Agenda

1. Information Sharing

1. Information Sharing

Rebecca Martinez

• Met with Laura Mullins and Cathy Pecararo about the Selectors’ Toolkit
  • Items stressed upon where how things would relate to Distributed Technical Services and Serial Team workflows.
• Attended the Alex REF meeting
  • The Alex reference team has been tracking reference questions and there has been a marked decrease in the use of the Ref Desk.
  • The Alex Unit Computing Specialist, Joe Abraham, gave a report about all the computers at Alex.
• Joe has had previous experience with Sakai and DTS might ask him for help in training to use the Sakai system.
  • Jeff Teichman reported on a project to move the oversized bound PER titles to a new location.
  • Alex weeding was brought up – Gracemary will address it in NBCG
  • Password protecting of most public PCs with Net ID will be set up at Alex and possibly other locations.
• CS-USERS
  • Monthly reports are still being run
  • Number of items checked out to the CS-user at Alex increased the last month while LSM held steady.
  • Gracemary, Rebecca, and Andy will meet again to see if patterns exist.
  • Question was brought up as to if DTS is being sent items that are checked out to the CS user.

Paul Cabelli

• DOCREF state project is prepared and ready to go
• SMLR project – about 25 titles left and about 20 titles being worked on
• Paul informed that group that he will be more involved and have more oversight in the MARCIVE project.

Yuhwei Ling

• Visited Dana recently and gave the group highlights of the visit
  • Specific mention of the Processing slip was emphasized for future visits
  • Re-trained Illiana on use of online calendar
• EAL clean-up is proceeding and pace will pick up as students are available during the summer for weeding.
• 2 new vouchers recently hired at ALEX, Andrea Collard and Michael Montalbano, will increase their hours to 30 hours a week until end of fiscal.
  • Andrea will spend 25 hours on Jacobi project, 5 hours on receiving
  • Micheal’s time is split between Yuhwei, Rob, & Rebecca.

Salvatore Cardinale

• Updated the group on Dana bindery. It seems to be improving.
Has been using the J-client
• The group was reminded to start, if they haven’t already, to use the J-client.

Jamie Maguire

• LSM currently has no students to help in Processing and will need to hire a student
• Will go to the Art Library to take a look at fragile items
• Items charged to the bindery user
  • At Alex, all items were found except for seven titles, they will be checked out to MISSING.
  • The Dana list is being worked on.

Andy Martinez

• Updated the group of a report: item types with different locations
• TECHSR and localmaint items
  • Items are being returned to the shelves after being checked on via circ-on-the-fly.
  • Susan Brower is currently looking at the weekly TECHSR reports and should keep track of these and breakdown by categories
• The in-process is proceeding without major difficulties
  • Andy will address the issue of sending the material directly to Access Services at Alex and LSM at a later date

Melody Tomaszewicz

• Susan Brower is looking at the weekly TECHSR reports to match to full record if necessary.
• Working with Fay Austin and Access Services to handle long overdue books

Gracemary Smulewitz

• Reports that the item-type committee from LIS is coming soon
• J-client/Workflows updates
  • A document about navigating the toolbar written by Access Services will be distributed soon
  • The database will be migrated to the Oracle database platform in May 15, 2008 to May 26, 2008.
  • Workflows logins are changing on May 29, 2007. New pin numbers will be distributed via email.
• Reported on a LIS that is being developed at Georgia Pines Library System called Evergreen.
• RUL will be collaborating with University of Colorado on digital scanning projects
• SCC Committee will evaluate all projects that need digitization work.
• Second Life was mentioned as a possible research area for the Libraries to get involved in.
• Report from CDC
  • Two candidates for the DANA director position will be presenting next week.
  • Policies for retention policies for journals in print and online formats have been updated on the CDC webpage.

Next meeting: June 21, 2007
Location: Alexander Library
Time: TBA
Next recorder: Jamie Maguire
Back up recorder: Rebecca Martinez