Minutes of March 9, 2010 meeting

Present:

Fay Austin, Mary Belinsky, Melissa De Fino (Recorder), Elizabeth Leister, Jane Otto, Li Sun, Mary Beth Weber (Head, Central Technical Services), Carla Zimmerman

1. Printouts of Internet Resources

In October, 2008, Mary Beth Weber, Elizabeth Leister, and Melissa De Fino developed a procedure for cataloging printouts of Internet resources. The procedure was reviewed by the Central Technical Services (CTS) Managers in 2008 but never finalized. With the addition of two new managers, Carla Zimmerman and Jane Otto, the procedure has been resubmitted for review. After discussion, it was determined that more information about current standards was needed. Weber asked managers to review the procedure and prepare for a discussion and vote at the March 23^rd meeting.

2. Reorganization/Planning

Weber announced that cataloging of e-books will be shifted from Otto to De Fino. This is due to an increase in Otto's workflow from the Institute of Jazz Studies and the Music Library. The change will be announced at an upcoming staff meeting.

Grace Agnew has requested that the cataloging and acquisition sections become more integrated. To this end, a managers' retreat will be scheduled with an outside workflows consultant.

3. Reporting/Round Robin

• Weber reported back from LIS:
  • A major release of Directors Station has been scheduled for late April.
  • The libraries will begin to loan laptops and equipment to users. Laptops and equipment will have records in IRIS. Records will include fields 245, 260, and 500; staff, public and circulation notes; and barcodes.
  • Self-checkout will soon be available in Alexander Library.
  • The following bugs have been reported in Symphony:
    1. Local toolbars are not working.
    2. Records are charged to in-transit to the owning library upon receipt.
    3. Various bugs in Directors Station

• Leister reported that the Government Documents Committee will now meet quarterly instead of monthly.

• Fay Austin asked about the workflows for theses and dissertations. Theses and dissertations have not been distributed to Monographs Cataloging because of confusion with Special Collections & University Archives workflows. Weber called a meeting with De Fino, Mary Belinsky, Rob Hilliker, and Steven Perrotta (standing in for Austin) to resolve this problem. Austin also requested that a review of CTS' goals be added as an agenda item for the next meeting.

• Li Sun reported back from IPAC. IPAC has made changes to the display of the reserve screen in IRIS. Sun also urged managers to contact her with any ideas or concerns about the IRIS display.

Weber adjourned the meeting at 12:00 p.m.