The minutes of the September meeting were approved with mostly minor corrections. Jamie will add a couple of statements about the handling of accompanying material for serials and send these to Andy to incorporate in the official version. Gracemary will send the remaining minor corrections to Andy.
Gracemary led this discussion by first noting that reviewing these documents helps RUL by fostering a common language that we can all understand.
TSCWG members reviewed the document drafted by Melody regarding the procedures for Adds, Withdrawals, and Relocates. TSCWG focused on reviewing the first part related to Adds and will take up withdrawals and relocates at future meetings. The essential questions are "What is an add?" and "Can we define it universally for TAS, DTS and other units?" After a lively discussion, TSCWG members settled on the following:
An Add represents adding an item to an existing record when an exact match can be determined.
TSCWG members noted that there are additional considerations. They are:
In order to address these questions a subgroup of TSCWG, comprised of Fay, Elizabeth, and Sharon, will meet with Mary Beth and will report back at the next TSCWG meeting.
It was noted that a number of titles are being cancelled in favor of online access. As part of the process, the title's Marc Holdings record is being updated with the text "Cancelled in paper format after ...". The concern is that there are no further instructions given to the patron to point them to the electronic access URL's. One suggestion was to add the 856 tags into the individual Marc Holdings records. Chris cautioned the group that Systems has limited tools available to manipulate Marc Holdings records. Any workflow that may depend on this process, such as the loads of our monthly EBSCO and Serials Solutions marc records, might have to be maintained manually. Since Bob is responsible for these dataloads he needs to be contacted to ask him what is possible.
TSCWG ran out of time and tabled the discussion of 1) Withdrawals and Relocates, 2) Long Overdue material, and 3) the new DTS location, LOCALMAINT, until the next meeting.
Since the next regularly scheduled TSCWG meeting is at the same time as State of the Libraries, the meeting was rescheduled for Thursday, November 2 at 1:30 p.m. in the TSB conference room.
Recorder: Melody Tomaszewicz
Backup Recorder: Ian Bogus