Minutes for April 1, 2009 meeting
- Iliana Bernal (via video), Paul Cabelli, Ellen Calhoun, Yuhwei Ling, Jamie Maguire, Andy Martinez, Rebecca Martinez, Gracemary Smulewitz (Chair), Chris Sterback, Steve Zahorbinski. Fay Austin, Recorder.
Camden: Terri McNally
Newark: Illiana Bernal, Andrea Lakios
- Ellen Calhoun
- Review of holdings projects in the works and in the queue
- Practices for weeding
- Future issues for TSCWG
1. Review of holdings projects in the works and in the queue
- Due to various concerns around the libraries, there has recently been an influx of transfer/moves
and weeding projects.
- Some of the reasons include space concerns, cleanup of the database, accommodations for building
renovations, and eventual OLE project concerns (clean records, etc.)
- It was suggested that there should be a master database to help keep track of these projects and the
approaches to handling them.
- Jamie distributed an example of a master spreadsheet that DTS is using to track projects and their
- ISAWG charged TSCWG with developing a request form for holding project requests such as weeding and
- A SWAT (System Wide Action Team) was set up to help discuss and centralize holding projects in DTS.
- They are considering a similar setup like the Serials Team with a group email address
- Other options include a request form to be filled out by selectors for project consideration.
- The task of the SWAT team is to analyze potential and on-going projects for volume, impact on other
areas, skills needed for analysis, and other implications.
- It was brought up that decisions made in other groups can affect holdings work.
- The example of the last copy policy for Rutgers/VALE was discussed.
- It was also announced that the Annex policy will be reviewed by Library Resources Council (LRC).
- After discussion, the group liked the idea of having a centralized place for project requests. The
SWAT team along with contributions from Camden and Newark representatives will develop and bring back
standards to TSCWG.
- Jamie updated the group on the digitization projects group that she is participating in.
- John Brennan is the Digital Projects Coordinator
- A current project is underway to digitize the Peter Still papers.
- Scanning is done at the SCC from materials that were housed at Special Collections.
- The digitized images will eventually get metadata added and become a collection that will be added
2. Practices for weeding
- Weeding projects mentioned at the meeting (in no particular order):
- Alex REF
- Kilmer Weeding
- Alex Buisness weeding transfer to Kilmer
- Camden Weeding
- Practices for future weeding projects were discussed during the first agenda item regarding project
tracking and establishing standard practices and skills.
3. Future issues for TSCWG
- The group discussed the future of the TSCWG Holdings group and agreed that it should continue on.
- It provides a forum for standards to be set for system-wide holdings work.
- TSCWG should explore tools that will help with projects such as use of a bug-tracker system similar
to the one used in WMS testing and using Google products such as Google Docs and Desktop.
- It was also mentioned that training on the reporting functions of SirsiDynix would be helpful in
gathering information and statistics for projects.
Next Meeting: Wednesday, June 3, 2009
Recorder: Jamie Maguire