STAFF RESOURCES

New Titles in RUL: Basic Workflow

Note: For items received through the Federal Depository program, follow established MARCIVE procedures

A. New Subscription:

When the first issue of a new subscription is received,

  1. Control record is reviewed for proper information, including pattern, expected issues, subscription beginning dates, etc.
  2. Issue being sent to Serials Cataloging is indicated by 'Sent to Cataloging' note in a MARC Holdings 866 tag.
  3. A Serials Cataloging Worksheet, listing all precat and post cat processes specific to this title, is filed in the department.
  4. New title information is added to the Bib/Cat Excel Database located on the Alex T:drive.
  5. A precataloging package is prepared for Serials Cataloging. This includes a Serials Processing Form, any necessary bibliographic utility printouts, and the first issue of the new title.
  6. Serials Cataloging updates IRIS record and sends material back to the department for standard postcat processes.

B. Retrospective Conversion (RECON):

When an existing title's cataloging needs to be converted to online cataloging,

  1. Brief record is created in IRIS for the new title.
  2. Issues being sent to Serials Cataloging are indicated by 'Sent to Cataloging ' notes in the MARC Holdings 866 tags of the new title. Any bound volume being sent to cataloging also has its Current Location changed to 'IN- PROCESS'.
  3. A Serials Cataloging Worksheet, listing all precat and post cat processes specific to this title, is filed in the department.
  4. New title information is added to the Bib/Cat Excel Database located on the Alex T:drive.
  5. A precataloging package is prepared for Serials Cataloging. This includes a Serials Processing Form, any necessary bibliographic utility printouts, and the issues being sent for cataloging.
  6. Serials Cataloging updates IRIS record and sends material back to the department for standard postcat processes.

Addendum: New Titles Initiated in Serials Cataloging

These generally fall into two types:

  1. Titles discovered when cataloging another title sent to serials cataloging - this may be hidden inside the issues or film or disc of the original title.
  2. Titles discovered when a new, separately ordered, monographic item is received in Acquisitions and is determined to be a new serial title. This latter type is generally brought to Serials Cataloging from Monographs Cataloging.

Cataloging Workflow

  1. NT is created; item created for item in hand.
  2. Copies of bib record are sent to Bib/Cat staff owning the title with instructions to add MARC holdings, control, and items, if applicable, to title.


Last updated 12-5-05 pc
 
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