STAFF RESOURCES

Computer Downtime Contingency Plan for Serials Processing

Short, unplanned downtime of less than 24 hours.

No special measures will be taken for serials processing. Items received will be saved for the next day. Materials will be roughly sorted and made available to patrons upon request with an ID.

During system downtime, staff can work on:

Current Periodical Room Shelf Reading: Shelves checked for accuracy; issues pulled for binding; worn labels replaced; shelving stability checked. Where there are microform collections, fiche and film filing can be reviewed for accuracy as well.

Documents Collection Shelf Reading: At Alex and LSM; same tasks as under Current Periodicals.

Claims/Replacements: From the weekly printout of issues to claim or replace, verify that issues are indeed missing.

Other projects: Discarded items prepared for book sale (LSM). Loose leaf filing reviewed for accuracy, especially documents loose leafs (Alex).

Unplanned downtime of more than 24 hours but of unknown duration:

Checkin: All newly received items will have the title page and verso (if necessary) photocopied. Journal issues will then be tattle-taped, stamped, and shelved as usual. Photocopies will be organized by date and used to check in materials when Sirsi becomes available.

For materials that are received as bound volumes, treatment depends on Sirsi availability. If Sirsi is available in read-only format, check serials control record for instructions and call number label. Using double barcodes, affix one to the volume and one to the tp/verso photocopy for later entry into Sirsi. Tattle-tape, label, and shelve volumes as usual. If Sirsi is not available, volumes will be saved for later entry into Sirsi.

Binding: The receipt of the first issue of a new volume will alert staff to the possibility that binding might be necessary. If Sirsi is available in read-only format, check serials control record for instructions. If Sirsi is not available, confirm bindery instructions through the ABLE system. Issues ready for binding will be pulled, processed, and sent to the bindery as usual. A paper record of issues/volumes sent will be retained for later entry into Sirsi. When materials are returned from the bindery, use double barcodes and affix one to the volume and one to the paper record for later entry into Sirsi.

During system downtime, staff can work on (when serials work following the above procedures is completed):

The same projects listed under 24 hour downtime.

Extended, planned downtime:

Newly received materials will be processed following the same procedures listed under Unplanned Downtime Of More Than 24 Hours.

During system downtime, staff can work on (when serials work following the above procedures is completed):

The same projects listed under 24 hour downtime. Additional special projects that are planned in advance (e.g., staff training, departmental cleanup, etc.) Offer assistance to Access Services staff or other departments.

msp 8/21/00



 
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