STAFF RESOURCES

Common Current & Bound Control Record Patterns

Important: Any commonly used patterns or any unusually complex patterns not listed here should be posted to the Holdings Management section (RUL_HOLDINGS@EMAIL.RUTGERS.EDU) of the Technical Services Core Working Group for review and possible inclusion in this document.

Notes:

1. Annual (year only)
Enumeration Pattern:YR.
Chronology Pattern: NUMERATION
OPAC Display: ENUMERATION
MARC-H format: yr.2000_-_yr.2001
Item/Copy format: YR._2000
  YR._2001
 
2. Annual (vol. & year)
Enumeration Pattern: V.
Chronology Pattern: YEAR
OPAC Display: BOTH
MARC-H format: v.1_(2000)_-_v.2_(2001)
Item/Copy format: V._1_2000
  V._2_2001
 
3. Annual (multiple years)
Enumeration Pattern: YR.
Chronology Pattern: NUMERATION
OPAC Display: ENUMERATION
Special Instructions: When receiving, first select different issue, then modify issue, then add '/2nd year' to 1st year in Enumeration (ex. 2001/2002), and then continue receiving issue.
MARC-H format: yr.2001/2002_-_yr.2002/2003
Item/Copy format: YR._2001/2002
  YR._2002/2003
Note: for U.S. Documents, the '/' (as in yr.2001/2002) refers to fiscal years, while the '-' (as in yr.2001-2002) refers to calendar years.
 
4. Annual (multiple vols. & years)
Enumeration Pattern: V.
Chronology Pattern: YEAR
OPAC Display: BOTH
Special Instructions: When receiving, first select different issue, then select combine issues, this will allow you to check off issues you want to combine and then continue receiving.
MARC-H format: v.1/2_(2000/2001)_-_v.3/4_(2002/2003)
Item/Copy format: V._1/2_2000/2001
  V._3/4_2002/2003
 
5. Quarterly (current) (vol., no., season, & year on loose issues)
Enumeration Pattern: V.
  NO.      non-continuous limit=4
Chronology Pattern: SEASON
OPAC Display: BOTH
MARC-H format: v.4:no.1_(2003:winter)_-_v.4:no.3_(2003:summer)
 
6. Quarterly (bound) (vol., no., season, & year on loose issues)
Enumeration Pattern: V.
  NO.      non-continuous limit=4
Chronology Pattern: YEAR (season is not used in this bound pattern)
OPAC Display: BOTH
Special Instructions: For this example, bind 2x/year; use 'combine issues function when receiving
MARC-H format: v.4:no.1/2_(2003)_-_v.4:no.3/4_(2003)
Item/Copy format: V._4_NO._1/2_2003
  V._4_NO._3/4_2003
 
7. Quarterly (current) (no. & year on loose issues)
Enumeration Pattern: Yr.
  NO.      non-continuous limit=4
Chronology Pattern: NUMERATION
OPAC Display: ENUMERATION
MARC-H format: yr.2003:no.1_-_yr.2003:no.3
 
8. Quarterly (bound) (no. & year on loose issues)
Enumeration Pattern: YR.
  NO.      non-continuous limit=4
Chronology Pattern: NUMERATION
OPAC Display: ENUMERATION
Special Instructions: For this example, bind 2x/year; use 'combine issues function when receiving
MARC-H format: yr.2003:no.1/2_-_yr.2003:no.3/4
Item/Copy format: YR._2003_NO._1/2
  YR._2003_NO._3/4
 
9. Monthly (current) (vol., no. & year on loose issues)
Enumeration Pattern: V.
  NO.      non-continuous limit=12
Chronology Pattern: YEAR
OPAC Display: BOTH
MARC-H format: v.2:no.1_(2003)_-_v.2:no.3_(2003)
 
10. Monthly (bound) (vol., no. & year on loose issues)
Enumeration Pattern: V.
  NO.      non-continuous limit=12
Chronology Pattern: YEAR
OPAC Display: BOTH
Special Instructions: For this example, bind 2x/year; use 'combine issues' function when receiving
MARC-H format: v.2:no.1/6_(2003)_-_v.2:no.7/12_(2003)
Item/Copy format: V._2_NO._1/6_2003
  V._2_NO._7/12_2003
 
11. Monthly (current) (vol., no., month & year on loose issues)
Enumeration Pattern: V.
  NO.      non-continuous limit=12
Chronology Pattern: MONTH
OPAC Display: BOTH
MARC-H format: v.65:no.1_(2003:Jan.)_-_v.65:no.7_(2003:July)
 
12. Monthly (bound) (vol., no., month & year on loose issues)
Enumeration Pattern: V.
  NO.      non-continuous limit=12
Chronology Pattern: YEAR (month is not used in this bound pattern)
OPAC Display: BOTH
Special Instructions: For this example, bind 2x/year; use 'combine issues' function when receiving
MARC-H format: v.65:no.1/6_(2003)_-_v.65:no.7/12_(2003)
Item/Copy format: V._65_NO._1/6_2003
  V._65_NO._7/12_2003
 
13. Monthly (current) (month & year on loose issues)
Enumeration Pattern: - blank -
Chronology Pattern: MONTH
OPAC Display: CHRONOLOGY
MARC-H format: 2003:Jan._-_2003:Sept.
 
14. Monthly (bound) (month & year on loose issues)
Enumeration Pattern: - blank -
Chronology Pattern: MONTH
OPAC Display: CHRONOLOGY
Special Instructions: Set Publication Cycle for published every one month; for this example, bind 2x/year; use 'combine issues' function when receiving
MARC-H format: 2003:Jan./June_-_2003:July/Dec.
Item/Copy format: JAN/JUN_2003 [must be subsequently edited to say: YR._2003_JAN/JUN]
JUL/DEC_2003 [must be subsequently edited to say: YR._2003_JUL/DEC]
Note: Since [month] is not an approved volume designator, you must edit the item/copy to begin with [year].
 
15. Biweekly (current) (vol., no., & date on loose issues)
Enumeration Pattern: V.
  NO.      non-continuous limit=24
Chronology Pattern: DATE
OPAC Display: BOTH
Special Instructions: Under Publication Pattern, click on gadget for Publication Cycle and set the issue publishing dates for the 1st and 15th of each month
MARC-H format: v.36:no.1_(2003:Jan._1)_-_v.36:no.4_(2003:Feb._15)
 
16. Biweekly (bound) (vol., no., & date on loose issues)
Enumeration Pattern: V.
  NO.      non-continuous limit=24
Chronology Pattern: YEAR (date is not used in this bound pattern)
OPAC Display: BOTH
Special Instructions: For this example, bind 4x/year; use 'combine issues function when receiving
MARC-H format: v.36:no.1/6_(2003)_-_v.36:no.7/12_(2003)
Item/Copy format: V._36_NO._1/6_2003
  V._36_NO._7/12_2003
 
17. Weekly (current) (vol., no., & date on loose issues)
Enumeration Pattern: V.
  NO.      non-continuous limit=52
Chronology Pattern: DATE
OPAC Display: BOTH
MARC-H format: v.26:no.1_(2003:Jan._1)_-_v.26:no.9_(2003:Feb._26)
 
18. Weekly (bound) (vol., no., & date on loose issues)
Enumeration Pattern: V.
  NO.      non-continuous limit=52
Chronology Pattern: YEAR (date is not used in this bound pattern)
OPAC Display: BOTH
Special Instructions: For this example, bind 4x/year; use 'combine issues' function when receiving
MARC-H format: v.26:no.1/13_(2003)_-_v.26:no.14/26_ (2003)
Item/Copy format: V._26_NO._1/13_2003
  V._26_NO._14/26_2003
 
19. New Series (n.s.v., no., & year)
Enumeration Pattern: N.S.V.
  NO.      non-continuous limit=12
Chronology Pattern: YEAR
OPAC Display: BOTH
Special Instructions: For this monthly example bind 2x/year; use 'combine issues' function when receiving
MARC-H format: n.s.v.35:no.1/6_(2003)
Item/Copy format: N.S.V._35_NO._1/6_2003
 
20. Series [5] (ser., v., no., & year)
Enumeration Pattern: SER.
  V.       non-continuous limit=25
  NO.      non-continuous limit=4
Chronology Pattern: YEAR
OPAC Display: BOTH
Special Instructions: For this 5th series (series 5) quarterly example bind 2x/year; use 'combine issues' function when receiving
MARC-H format: ser.5:v.18:no.1/2_(2003)
Item/Copy format: SER._5_V._18_NO._1/2_2003


9/2/04 pc
 
URL: http://www.libraries.rutgers.edu/rul/staff/groups/ts-core/reports/control_record_patterns.shtml
Website Feedback  |  Privacy Policy

© Copyright 1997-2013, Rutgers University Libraries   (Further Copyright Information)