Minutes of Dec. 7th, 2000 Meeting

Present:

M. Chumer, R. Marker, A. Montanaro, M. Page, Wen H. Ren, L. Sak (recorder), G. Smulewitz, S. Soong.

• Soong reported that the job description for AUL for Digital Library Systems will be advertised in Chronicle of Higher Education in the week of Dec. 15th and in American Libraries and College & Research Libraries News in January; The Search Committee is also exploring the possibility of involving a Search Firm; Overall goal is to have the position filled by July 1st, 2001; Search Committee will review applications quickly.
• University of Delaware is considering a new system for their libraries; several librarians are planning to visit RUL to see how we have implemented Sirsi.
• Visit of the Sirsi's trainer is planned for the week of January 22, 2001.
• Entomology library – there are still approximately 500 titles at ENTM; Helen Hoffman and Bob Sewell will visit the library and determine how many of these titles are not held elsewhere in the Libraries and what to do, perhaps transferring them to CHANG.
• VALE users' conference will be held on January 4th, 2001.
• M. Gaunt intends to form a Scholarly Communication Steering Committee to lead a university-wide discussion of the changing nature of scholarly communication and its ramifications for the teaching and research faculty at Rutgers and beyond.
• New Criminal Justice material is now cataloged by the Law Library in Newark. So far, RLG has not reflected the change; Newark Law is still waiting for the tape for old CJ records from RLIN to be loaded into their catalog.
• S. Soong reported on a meeting led by J. Boyle about Making E-resources Available at Rutgers. The meeting took place on December 6th.
• R. Marker reported that the oldest materials with LC copy in Cataloging is dated October 27th, 2000; oldest title in the adaptive section is dated November 2nd, 1999; ScienceDirect journals are all fully cataloged; Cataloger's initials will be included in the cataloging records starting January 2001.
• Ann Montanaro reported that Systems Department is once again fully staffed; Ann distributed Unicorn 99.4.2 testing and implementation schedule; Systems is planning to install U99.4.2 into the production system on Dec. 26, 2000; Customized EEBO cataloging records have not been received, but we hope to be loading them soon; We are still experiencing some difficulties in networked printing and some slowness in the payroll system.
• Mary Page reported that ordering is current, but end-processing/labeling is 3 weeks behind. The cataloging with copy is very fast, but the end processing (labels, tattle taping, etc.) is somewhat behind. M. Page is exploring "shelf-ready" options offered by some vendors.
• M. Page was invited to the Bicentennial Conference on Bibliographic Control for the New Millennium that was sponsored by the Library of Congress Cataloging Directorate. The conference took place in Washington in November 2000. (see her meeting notes attached to these minutes)
• Metadata Standards/Pilot Projects – After discussion, M. Chumer was asked to organize a Library Catalog Portal Project with some members from the Cataloging Dept. and TSC. This project will develop a prototype which can catalog and retrieve web-based objects. Additionally we will investigate the integration of such a prototype with the existing IRIS catalog. If successful it will retrieve all objects that meet the search criteria.
• Last agenda item, a discussion about adding URL's to records for printed monographs, was postponed for the next meeting.

Next meeting:
Thursday, February 1st, 2001