STAFF RESOURCES

Minutes of March 1, 2001 Meeting

Present:
M. Chumer, E. Gorder (recorder), T. Haynes, L. Langschied, R.Marker, A. Montanaro, L. Sak, S. Soong.

S.Soong:

  1. RUL hosted a delegation from the University Delaware Library (established by their Provost). The University of Delaware Library is in the process of identifying a next-generation Integrated Library System to replace their current NOTIS system. We offered several concurrent sessions on how we have mplemented SIRSI at Rutgers to support various functions.
  2. Acting Governor's Budget has a heavy hi-tech component. Once passed, it will have a positive impact on higher education and RU as a whole, e.g. emphasis on "Excellence in High Technology Workforce" which devotes monies to hire additional professors in the areas of science and technology.
  3. AUL search is underway. A search firm has been hired and has met with the search committee and people in TAS. Don Sager, President of the search firm, hopes to contact around 100 applicants to help identify possible candidates for this position.
  4. We plan to establish a Task Force on IRIS records for e-monographs. The CDC and Public Services Council have suggested that we wait for the pending report of the Task Force on E-Books to be issued at the end of March or early in April.
  5. The Libraries will soon submit ELF proposals totaling around $ 1.4 million. The proposals will include a large number of high-end public workstations to be used in open areas as well as in e-classrooms. University Librarian has also charged a group to investigate teleconferencing equipment: R. Sandler, B. Nahoury, and P. Mattaliano to work with to work with Richard Novak (Director of Distance Learning). This future installation of such equipment will serve internal purposes as well as tie in with other Distance Learning sites at the University. Another group is developing equipment needs for a Luna Imaging System to be included a joint proposal of a number units at the University.

    Discussion on teleconferencing equipment ensued, including M. Chumer, outlining our requirements and standards including appropriate IP connections (RUNet 2000) and proper connectivity; other systems on the three campuses, and the issue of ease and portability.

A. Montanaro (Systems update):

Karen Oster resigned. Systems currently needs replacements for two vacant positions. Kalaivani Ananthan is working on implementing and testing an upgrade in the payroll software.

R. Marker (Cataloging update):

We will load authority records during the scheduled IRIS downtime in August. Through the consolidation of the shelf-list and placing authority file on-line they were able to empty out a whole set of card catalog cabinets.

ALA BRIEF REPORTS

A brief overview of RLG member's local systems and record contribution was shared. Frequency of uploads into RLIN are important with more RLG members catalog directly on local systems. Frequency of record contribution varies, between weekly & monthly, and Rutgers is contributing on a weekly basis. Most libraries are using Z39.50 to transport records.

MetaLib is one of the new products available from Ex Libris. Using SFX (context sensitive reference linking), it is a universal gateway which allows the user to search systems using different platforms and interfaces. It can also eliminate the problem of "dead links" by allowing you to predefine accessible databases rather than issue searches against databases you can't get into.

Montanaro shared news from Large SIRSI Users Group. Some new products will soon be introduced by Sirsi, including Link which is like Sirsi's iBistro and allows multipl searching of web resources. Link is dependent on WebCat and cannot be run independently unlike MetaLib and SFX. Sirsi is migrating to Oracle. In the near future Rutgers will have to determine if that migration is necessary. Sirsi will support existing customers using Informix.

Discussion followed regarding the multitude of new products on the market. We need to look at these with user needs and new expectations in mind. The newest "hot product", however, is not always the best.

PORTAL PROJECT

Mike Chumer reported on the first session of the "portal project" pilot group which included Mary Beth Weber, Gracemary Smulewitz, and Jeanne Boyle. The first meeting, held in February, focused on defining a "portal" and exploring its meanings. In essence, a portal is a window onto resources. For example, a browser is a portal looking from where you are into the web, or from the other direction, it can be a way of viewing records of an organization. A view to the representation of resources. Libraries have been good at traditional cataloging of text objects, but neophytes at cataloging digital objects. Description of "representations" include metadata standards such as Dublin core and XML. Ultimately we conceptualize a library portal as a single interface to interpret and represent.

The next step of the project is to identify various standards like metadata standards for visual images, for example. Other tasks and issues to discuss are: should we look at other vendor portals and outsource?; who is supplying portals; (once we have this information, we can do a pilot); consistency of web pages; build a good knowledge base for metadata; Jeanne will set up a listserv. Next meeting will be held at the end of March at Alexander Library. This project may be a good way to start some videoconferencing from Dana; Newark will have space for a catalog portal project. Lastly, M. Chumer commented that this new field of Knowledge Managment is open and inclusive therefore the pilot group welcomes input.

CENTER FOR RESEARCH LIBRARIES BIB FILE INTO LOCAL OPACS

Discussion on CRL's marketing of their bib records by tape-loading or FTP into local online catalogs. Many libraries are CRL members and the cost of the transfer would be low. TSC must explore the technical issues before a decision can be made. The issue of greatest concern is having IRIS records for materials not owned by Rutgers represented. (e.g. Sage records deleted from IRIS for that reason). Currently, all our records have a Rutgers request service button. And users are expected to submit a separate online request for ILL. Could we load the CRL records as a separate file rather than integrate them into the online catalog? Or can we integrate and differentiate? As far as display restrictions are concerned according to A. Montanaro, we can't NOT show the service button. Technical aspects can be worked out but is this a priority? Is it more important than bib records with location information for depository US gov't publications? The ultimate concern is ease of use for our users.

SERIAL SOLUTIONS

S. Soong presented information on Serial Solutions' products that help keep track e-journals in various e-journal databases libraries have. We must tell the service provider what packages of e-journals we subscribe to and Serials Solutions keeps track of those journals in order to keep up with all the journal holdings information. Overall consensus was that this package was too simplistic and we should investigate more sophisticated e-journal management software.

OTHER BUSINESS

T. Haynes distributed summary of screens regarding linkage to opening pages of ProQuest databases discussed at February's council meeting. The issue is very much a public services one. We will have Dave Hoover do the necessary changes to suppress the "select database" screen and we will continue to use the same 856 links



 
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