Minutes of August 7, 2003 Meeting (draft)

Present:: Au, Grace Agnew, Ruth Bogan, Jeanne Boyle, Ellen Calhoun, Kayo Denda (recorder), Rhonda Marker, John Maximuk (via teleconferencing from Camden), Ann Montanaro, May Page, Bob Sewell, Gracemary Smulewitz, Mary Beth Weber.

MIC Project Update (G. Agnew and M.B.Weber)

GA announced that Jane Johnson, Full Time Project Manager for the Library of Congress, will join the RUL MIC team in October'03.
MBW presented the MIC Update. The Directory Phase is complete. The Project's next component is the Union Catalog.
Currently working with the collection of one of the Alpha Implementer Sites, the Pacific Film Archive.
MIC Project Website posts updates regularly at http://gondolin.rutgers.edu/MIC

The document/questionnaire will be part of the digital proposal application. It consists of 5 categories with points assigned: 1. Copyright and general rights issues (the creator must agree transfer rights to RUL.) 2. Collection development (40 pts.) 3. Impact and dissemination (40 pts). 4. Preservation (15 pts.). 5. Collection management (15 pts.). Each category will be scored and will be evaluated.
GA suggested more points assigned to the category of collection management.
BS will review the questionnaire. DAWG will develop a technical requirements questionnaire to address dependencies and sustainability, as part of digital collection planning.

GS solicited input for the Cancellation Notice Form. This form will formalize and facilitate tracking down any serial cancellation decision the selectors submit (microfilm, print, or online) to the Collection Services Dept. The information in the form includes bibliographic and ordering information to initiate the cancellation process.
GS will incorporate the suggested revisions into the form which will be presented for approval at the Collection Development Council.

JM distributed the document Microcomputer Support in the RUL: a Description of Current Policies and Guidelines for discussion.
Suggestions presented included:
- Title change to "Support for Microcomputers and Peripherals in the RUL"
- Include the PolycomTeleconference equipment handling under "Hardware, partial support"
- Add names and contact information of all PC Coordinators in the document.
- Address the need for a liaison to RUCS, AM suggested Nick Gonzaga for this role.
- JM will revise the document which will then be available on the TSC site.

AM distributed the document Outline for the Library Information Protection and Security Plan. The document describes important key points for "secure computer environment that protects the rights of individuals, information, and access to hardware and software."

GA mentioned the need for the training component to alert RUL community on this topic.

AM reported that DAWG is engaged in 3 specific tasks:
1. Test and implement FEDORA
2. Implement Data architecture metadata standards and archival imaging standards
3. Prepare for the purchase of the a digital storage system

The core elements for descriptive are complete. Administrative metadata will be addressed in FY03-04.
The Group is currently developing the core schema for meta-metadata which consists of elements about the metadata itself, such as expiration date, when it was first created, etc. that allow interoperability and applications that are sustainable.
MPEG7 is the only schema in use at RUL that specifically defines a meta metadata component.
RM extended an open invitation to RUL to participate in all Data Architecture meetings. Next meeting on 8/25.

GA presented 2 goals for the TSC.
1. Improve management of information within Acquisitions, Cataloging and Systems to provide increased timeliness, responsiveness and efficiency.
2. Continue the Digital Libraries initiative through the development and implementation of a digital library infrastructure.