Minutes of September 2, 2004 Meeting

Present:

Not Reported

1. AUL's Report - G. Agnew

Revision in the TSC meeting schedule: 01/06/05 meeting cancelled due to conflict with VALE Conference meeting.

2. SIRSI iLink/Director's Station presentation - Chris Sterback

• iLink.
  • Next generation of WebCat.
  • Full ADA compliant.
  • More user-friendly features.
  • Has ability for each user to set up a profile of his/her preferences.
  • Can create personalized lists in a specific subject for a period of time.

• Director's Station.
  • Statistical software package that enables data extraction for analysis.
  • Creates "board ready" format for presentation.
  • New tool for:
    • ARL statistics preparation
    • Assessment Committee
    • Budget analysis/requests for collection and service funding.
    • Acquisitions analysis against existing collection
    • Collection funds management
    • Collection usage analysis

• iLink Proposed Implementation Timetable.
  • 9/04 - 12/04. Customization and creation of a training plan.
  • 01/05. Train UNICORN support staff.

• iLINK Marketing and Dissemination.
  • Since this upgrade is system wide, Grace suggested the Teaching and Training Committee as the possible unit to coordinate this training.

3. Government Documents Record Load WG Final Report - Ellen Calhoun

WG formed in fall/01; Final report submitted in July/04.

Charges:

• To enhance user access to federal depository documents collection.
• To ensure the incorporation of MARCIVE subscription to the normal cataloging and materials processing workflow.

Accomplishments and Impact:

• Gov. doc material represented in IRIS and available to users.
• Significant increase of use of government documents.
• Seamless workflow established and fully incorporated in tech. services operation.

Action:

• Government Publications Group will prioritize and deliver the back files purchase proposal at 04/05 TSC meeting.

4. TSC Goal Setting - all

The committee identified 5 goals for 2005.

1. Support effective and sustainable ongoing collection management.

Objectives

• Develop, implement, test and revise a serials inventory process. Dana Tech. Services is serving as the test bed.
  Responsible: Technical Services Core WG (lead Gracemary S. chair)/Inventory and Stacks Automation WG (support - Chris Sterback)

• Test the inventory procedure developed by GR Lori Stethers and Ruth Bogan.
  Responsible: Technical Services Core WG (lead Gracemary S. chair)/Inventory and Stacks Automation WG (support - Chris Sterback)

2. Improve and expand the effectiveness and efficiency of distributed technical services functions.

Objectives

• Identify, document and prioritize all technical services functions that are common across physical locations within RUL

• Develop and document standard procedures, benchmarks and measures for all "priority one" functions.
  Responsible: Technical Services Core WG (lead Gracemary S. chair)/Inventory and Stacks Automation WG (support - Chris Sterback)

3. Improve the efficiency of the purchasing, cataloging and distribution of resources systemwide.

Objectives:

• Document and benchmark turnaround time for each step in the acquisitions and cataloging process.
  Responsible: Mary Page and Mary Beth Weber

• Test and compare three scenarios of monographs outsourcing, including budget and staff time and effort analysis, quality and turnaround time assessment, and development and testing of workflow:
  Scenario A: Cataloging purchased, materials processed in house
  Scenario B: Cataloging and processing purchased, materials received in house
  Scenario C: Fully cataloged and processed books drop shipped to Camden Library
  Responsible: Mary Page and Mary Beth Weber (leads)
  

4. Improve collection access, analysis and use including finding aids and archival databases at Special Collection and University Archives.

Objectives:

• Purchase and install SIRSI iLink web platform
  Responsible: Ann Montanaro and Chris Sterback

• Purchase, implement and promote the use of Director's station
  Responsible: Ann Montanaro and Chris Sterback

• Plan the Oracle database migration
  Responsible: Ann Montanaro (lead)

• Complete retrospective conversion of the Alexander Library collection, including LSM New Jersey documents. Make a strong effort with Annex and IJS
  Responsible: Ruth Bogan (lead)

5. Develop, implement, maintain and support the digital repository infrastructure.

Objectives:

• Develop and document procedures for end-to-end creation of digital collections
  Responsible: Ann Montanaro (DAWG Chair) and Rhonda Marker (Data Architecture Chair)

• Promote awareness, understanding and active discussion of the potential uses of the RUL repository among library department and groups.
  Responsible: Jim Niessen (lead) and Kayo Denda