STAFF RESOURCES

Minutes of June 1, 2006 Meeting

Present:
Grace Agnew, chair; Jeanne Boyle; Rebecca Gardner; Erika Gorder; Ron Jantz; Rhonda Marker; Ann Montanaro, recorder; Wen Ren; Jane Sloan; Li Sun; Mary Beth Weber
Excused:
Mary Page, Bob Sewell, Gracemary Smulewitz
Guests:
Fay Austin, Brenda Carter, Elizabeth Leister, Bob Warwick

1. AUL Report

Grace reported that Dr. Furmanski held a meeting to discuss media with representatives from the libraries, OIT, CAT, and Continuous Education. He formed the Media Steering Committee and invited additional representatives from Newark, Camden, and RUTV. The goal is to combine forces and, thus, reduce expenditures.

Telephones in New Brunswick dorm rooms are being replaced with voice over IP and the vendor is bundling music on demand with the new service.

OIT is starting a pilot of iTunes U and the libraries will participate by providing an information literacy tutorial.

The Matrox Axio video and audio encoder has been received and is being installed in Dana. Four people are being trained in its use. The charge to the Digital Video and Audio Encoding Working Group was reviewed.

The July TSC meeting was cancelled.

2. LC Changes in Cataloging Practices

Mary Beth reported that as of June 1, the Library of Congress will no longer create nor update series authority records. She will attend meetings at ALA and discuss LC's decision with other catalogers and review what other institutions are doing to respond to this change. After ALA Mary Beth will meet with IPAC, CDC, and PSC to discuss the impact of this change on search and retrieval from the catalog. Series treatment may vary based on materials and/or discipline.

It was recommended that systems logs be analyzed to get a better understanding of how IRIS is being used.

3. Backlog Update

Fay Austin, Head of Monographs Cataloging Section within the Cataloging Department, discussed changes that have been made in the handling of new monographs. Until March, 2006, all newly received monographs were put in the backlog if they did not have full catalog records. Now all recent imprints go into the current workflow and never become part of the backlog. Materials requiring original cataloging do go into the backlog and are shelved by date. Fay's goal is to reduce the backlog and get current books to libraries as quickly as possible. She is reviewing vendor-supplied records to insure the best copy is being received so that additional work is not needed to enhance the record.

4. Pinyin conversion update

In 2000 the Romanization of Chinese used by libraries changed from Wade-Giles to Pinyin. RLG converted all of their East Asian bibliographic records to Pinyin and, following that conversion, sent back to Rutgers about 38,000 records that had to be reloaded into IRIS. Until Li Sun was hired, there was no one with the language, cataloging, and technical expertise to analyze and check the record overlay so the project had been delayed. Bob Warwick has begun loading batches of records and 7,000 have been done to date. Li is reviewing the overlay and fixing error records. It is anticipated that all of the records will be loaded by the end of the summer. Li explained the history of the transliteration schemes and why it is difficult to match records character-by-character.



 
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