Minutes of SACOTAS June 10, 1999 Meeting Minutes
- J. Boyle, H. Hemmasi, M. Kesselman (recorder), A. King, R. Marker,
M. Kesselman (recorder), M. Papai, B. Sewell, J. Sloan, B. Tipton,
- Tracey Meyer
- Authority Control Update and Demo:
- R. Marker, T. Meyer, and H. DeCeunynck will oversee the Cataloging
implementation of authority control. LTI is the vendor who will provide
authority control services. LTI has processed our test file of close to 20,000
records. Local decisions such as serials treatment and classification
decisions will be retained. Training and documentation are needed for the Cataloging
Dept's implementation. Training will also be necessary for unit technical
services staff and public services librarians and staff.
- T. Meyers demonstrated the staff and public view of authority control and
provided handouts of Authority Control Key Concepts and Terminology.
Demos/handouts included use of Browse Authority by Index Fields, Edit
Authority Record Screens, View Cross References (see, see-also). See and see also
references from authority control are easily viewed in IRIS via an additional
click, providing users with alternative headings to search. Methods for adding
authority records into Unicorn were reviewed such as "Smartporting" individual
records from LC or elsewhere, creating new records or loading records from LTI
for ongoing authority control support. Examples presented to the group were
from Emory's Euclid, a SIRSI webcat (www.library.emory.edu). They included a
corporate name search on FBI, a subject heading search of EmployeesRating of,
and a series search on Colleccion austral.
- Authority Control is planned to be available by the beginning of Spring
- H. Hemmasi: Budget strategy meetings have been concluded. Funding for recon
was presented as a major priority in the budget plan. Hemmasi reminded all
that libraries need to report to her their plans on updating serials records which
have no 930s and to request help from TAS if needed. Y2K Contingency Plan
document was prepared by the AULs and was reviewed briefly at the meeting. The
AUL for TAS position will be posted for a national search and Hemmasi will
remain in the acting position until candidate is selected.
- J. Sloan (Acquisitions): Quicker methods of processing theses is being
explored. Re-profiling of approval plan is underway.
- R. Marker (Cataloging): Units are sending many gift titles to Copy Cataloging.
It would be helpful if boxes containing priority gifts could be marked as
"PRIORITY" listed on the outside of the boxes. New Librarian V started last
week. A delegation from Penn State flew in on their university's airplane
to review our Unicorn operation. Penn State is considering moving to a new LIS
and SIRSI is one of the products they are reviewing.
- A. Montanaro (Systems): Mark Witteman is way too happy at his new job with
SIRSI! Bob Warwick and Kalaivani Ananthan will attend SIRSI Advanced
Programming Interface Training in June. Systems is very close to completing
the upload of our records to RLIN. Unicorn 99.2 upgrade is expected later this
- SIRSI Users Group Meeting:
- RUL was well represented at the SIRSI User's Group Meeting in Huntsville, AL.
Gracemary Smulewitz gave a presentation on MARC Holdings and Mary Beth Weber a
talk on local practices relating to processing electronic journals. A group
from RUL also formed a panel discussion at the Meeting on the future of
- SIRSI is working on the development of a mechanism to automatically create
order records to accompany bib records; several new wizards for cataloging are
also being developed.
- Review of Goals from 5 Year Plan/Goals for Next Year.
- H. Hemmasi handed out a Draft Overview of SACOTAS Activities/Important
- Announcements from 7/98-5/99.
- Suggestion was made to bring together planning goals with activities into
one document and place more specific objectives under planning goals. More
discussion next meeting.
- Hemmasi asked if the Technical Services Council should include chair of the
PCWG, someone from SCC, or others representing information technology? This
will be discussed at the Council's first meeting.
- M. Papai reported for Mary Page that NB is getting ready for $300K worth of
- M Papai: Music is 50% done with recon.
- Thank you's were expressed to M. Kesselman and B. Tipton for their
contributions to the group discussions during this year. Both Marty and
Bobbie's term as RUL Faculty elected rep to SACOTAS has expired.
- Au will be representing DANA beginning in July.
- The first Technical Services Council meeting is planned for July 1, 1999 at
9:30 in the TSB Conference Room.