Working Document
Preliminary Inventory Of Rul Uncataloged Holdings
02/16/99

In the fall of 1998 SACOTAS members were asked to begin compiling an inventory of uncataloged materials in individual libraries. Over the course of several months, the following entries were submitted to and compiled by the Acting AUL/TAS.

Because of the preliminary nature of the project, no attempt has been made to refine or finalize the list. Rather, the informal notations that were originally submitted have been retained

Note that government document entries are at the end of the inventory.

This list was reviewed by SACOPS and SACCDM during the 1998/99 academic year.

For additional submissions or changes to the inventory, please contact Harriette Hemmasi, rmarker@rci.rutgers.edu, (732) 445-5903.


Alcohol Studies Library: submitted by Mary Page on behalf of Penny Page
Date: Thu, 3 Sep 1998 12:41:58 -0400

Three collections were identified, and they are listed here in priority order:

Approximately 1,000 titles in the circulating collection that are still not in IRIS.

There is a collection of approximately 400 monographs on Temperance and Prohibition that are not in IRIS. Most of these are not cataloged at all, though a few were cataloged years ago (pre-IRIS) and there are cards for them. An in-house database to provide access to these materials is being created by a SCILS student, and the database will be used to prepare a finding aid. Full cataloging is preferable.

There is a microfiche set of published alcohol research documents from 1935-1976 (McCarthy Memorial Collection), with a three-volume index to this material (also not cataloged).

Alcohol Studies Library: submitted by Penny Page:
Date: Feb 15, 3:59 pm

We have never had our reference collection cataloged, and I think it would be a good idea to include these materials now. This had never been done in the past because it is a very small collection and was always seen as a tool mainly for the Center faculty and staff. Many of the items are "general reference" and will already be in IRIS for other locations, so we should be able to add our location and copies here. However, there are also some reference materials that are specific to substance abuse and will likely not be found at other RU libraries (mainly treatment directories or funding directories). Just doing a quick glance, the collection is maybe 250 titles in total, with only about 40-50 items related to substance abuse. I don't see this as a high priority, but if we can add it to the list we will go ahead and start searching to see which items are already on IRIS.

Alex:
No comment as of 11/12/98.

Art:
No comment as of 11/12/98.

Chemistry:
No comment as of 11/12/98.

Criminal Justice: submitted by Judy Jeng
Date: Wed, 30 Sep 1998 14:19:38 -0400 (EDT)

The Criminal Justice Collection has some 71,000 uncataloged printed materials. This includes some 15,000 volumes of books, 50,000 volumes of research reports, and some 6,000 dissertations. I estimate that the numbers need cataloging treatments (i.e., not adds) are:

        Books					5,000
        Research Reports			40,000
        Dissertations				5,000
 
        In addition, there are
        Microforms (99% are microfilms)		10,000
        Annual reports				   300
        by state and foreign agencies		(200 domestic and 100 foreign)
        Newsletters                               N/A
        Extensive additional materials            N/A

Dana: submitted by Judy Jeng
Date: Wed, 30 Sep 1998 14:19:38 -0400 (EDT)

        Special Collections                                         250
        Government documents (Federal, UN, European Union)      200,000
  Microforms (800,000 pieces)                                    less than  20
        Archives                                                    300

Douglass Library: submitted by Mary Page on behalf of Margaret Papai
Date: Thu, 3 Sep 1998 12:41:58 -0400

Several collections and parts of collections were identified. Measurements indicate inches in the shelf list (1 inch = 100 items).

  1. General collection - A-P, R-T,
         working on Qs now, U-Z done
  2. Stanton collection has author, title cards
  3. Jacoby-Stanton 29 author/title cards; the rest are manual
  4. Autograph collection are author/title cards
  5. Jacoby collection are author/title cards a few are cataloged
  6. Jacobi X are author, title cards
  7. Douglessensia is cataloged
  8. NJCana is cataloged; there are a few author/title cards
  9. Edwards author/title cards

EAL: submitted by Nelson Chou
Date: Fri, 21 Aug 98 9:04:41 EDT

The EAL has about 15,000 monographs and some 500 old journals need to be cataloged. (The figure of monographs does not include those in the Annex.)

IML:
No comment as of 11/12/98.

Institute of Jazz Studies: submitted by Judy Jeng
Date: Wed, 30 Sep 1998 14:19:38 -0400 (EDT)

        Photographs                                              20,000
        Videotapes                                                  600
        Laser discs                                                  10
        Audio cassettes                                             500
        Records                                                 100,000
        Compact Discs                                            13,000
        Extensive additional materials                              N/A
	(memorabilia, oral histories,
	archives) 

Please note that sound recordings (Audio cassettes, records, and compact discs) at IS are not cataloged in IRIS. They are recorded in a local bibliographic database.

Library of Science and Medicine: submitted by Mary Page with contributions by Pat Piermatti and Addie Tallau

LSM Special Collections (X and X2 collections. Unspecified number of uncataloged items.

LSM Annex: According to the science librarians, the earliest shipments of materials to the Annex were not converted to IRIS, nor were cards updated to indicate ANNEX in the LSM catalog. The only record of these items is an old loose-leaf notebook of items by title. There is a general sense that the shelves containing the earliest materials sent to the Annex would be identifiable. The science items on these Annex shelves need to be converted.

LSM: submitted by Susan Goodman Date: Thu, 24 Sep 1998 17:42:40 -0400

I've checked IRIS and none of the following are cataloged.

  1. old NJ geology, vegetation, forest, etc maps. These are duplicated in special collections, but there aren't cataloging records for them in IRIS. Our maps are in very poor condition, so I would probably pick and choose which ones to add. In addition, we have other, new NJ maps that should be cataloged also.
  2. I'd love to have a series record (not individual sheet level records) for the USGS 7.5' topo series for each state. I know there are OCLC records for this.
  3. Same goes for DMA (now known as NIMA) series. Although these are not as important as the USGS topos.
  4. We also have several hundred individual sheet maps of various geographic areas, both US and foreign that need cataloging.

LSM: submitted by Susan Goodman:
Date: Mon, 15 Feb 1999 14:59:04 -0500

Please add approximately 5,000 maps. There may be more, but I can't check until next month.

Math:
No comment as of 11/12/98.

Media: submitted by Nancy Putnam
Date: November 20, 1998

Media Services has the following uncataloged collections as of 11/19/98:

	1. 1/2" video		   474
	2. Laser disc:		    22
	3. 16mm film:	            37
	4. 35mm slides:	         6,225
	5. Audio cassettes:	    30

Music Library: submitted by Rhonda Marker
Date: February 10, 2003

No uncataloged materials remain

Physics:
No response as of 11/12/98.

Robeson: submitted by H. Hemmasi on behalf of G. Golden
Date: Mon, 28 Sep 1998 15:03:54 -0400

No, or relatively new, cataloged items

Robeson: submitted by Theo Haynes
Date: October 26, 1998

Only additions to the list for Camden are ...... and our map collection - ummm, guess I don't have any idea or quick way to get a number on the size. It does have an in-house database but nothing like MARC cataloging.

Special Collections:
See separate document (in Adobe PDF format) submitted by Al King.

Government Documents at Alex and LSM: submitted by Mary Page
Date: Thu, 3 Sep 1998 12:41:58 -0400

Most items are represented by a single title card under the issuing agency.

The priority is to catalog NJ documents prior to 1984. The next priority is to catalog selected international and foreign collections.

At ALEX, there are about 77 shelves of New Jersey documents that remain to be cataloged (everything 1984+ should already be in IRIS). Working estimate is that there are about 50-60 items per shelf (thus 3850-4620 items). No estimate yet for LSM

     International and foreign documents at Alex:
 
        International (includes UNESCO, OECD, ILO, EU, etc) - 439 shelves
 
        International - UN - 244 shelves (includes large sets of GABOR, ESCORT,
        TCHR., SCOR, i.e., official records)
 
        International - League of Nations - 40 shelves (includes large set of
        LoNTS)
 
        Foreign - 837 shelves, of which roughly 140 are several large British
        Sessional Papers series)

The entire federal documents collection, with minor exceptions, is uncataloged. No estimate yet for either Alex or LSM (other than "enormous!").

States other than NJ at both Alex and LSM.

Government Documents: submitted by Ellen Calhoun
Date: Fri, 28 Aug 1998 15:46:35 -0400

Please include government documents in the list of collections to recon. Especially the New Jersey documents - we have been cataloging depository NJ titles since 1984, and Rhonda, Susan and I had a grant to catalog our NJAES and Geological Survey docs, but there is still a section of NJ docs without full cataloging in the STATE NJ sections at both ALEX and LSM. Also - GODORT had asked if federal depository libraries would be interested in working cooperatively to catalog federal collections that pre-date the 1976 tape loads

Government Documents: submitted by Mary Fetzer
Date: Mon, 31 Aug 1998 15:34:43 -0400

I'm responding to your message of August 20 regarding identifying collections in need of recon from Alexander's collection of Government Publications. Most of this material is represented by a card in our Government Publications card catalog, but not by any full cataloging.

My first priority in the documents area would be to get our complete remaining collection of State of New Jersey documents done for both ALEX and LSM. Here at ALEX I count about 77 shelves of New Jersey documents that remain to be cataloged (everything 1984+ should already be in IRIS). You can probably estimate about 50-60 items on many of the 77 shelves, since a lot of these are thin legislative hearings. I know Ellen also has uncataloged State of NJ documents at LSM yet also.

Beyond that, the entire federal collection, with minor exceptions, is uncataloged. I didn't even begin any shelf count on that; that's enormous!.

But for international and foreign, I did a rough count and come up with the following:

        International (includes UNESCO, OECD, ILO, EU, etc) - 439 shelves
 
        International - UN - 244 shelves (includes large sets of GABOR, ESCORT,
                                                        TCHR., SCOR, i.e., official records)
 
        International - League of Nations - 40 shelves (includes large set of LoNTS)
 

        Foreign - 837 shelves, of which roughly 140 are several large British Sessional Papers series)

Aside from the New Jersey documents, the international materials are those which concern us most at Alexander. We had already set our priorities as World Bank, OECD, UNESCO, beginning in that order back in 1995. The international materials are all "keepers" whereas I would want to do a weeding project in foreign before time were spent on cataloging everything.

And, then, there's the states OTHER than NJ collection and again, I haven't counted that, but I believe there are around 70 single-faced sections, but that, like foreign, would require weeding before cataloging.

Government Documents at Robeson: submitted by Theo Haynes Date: October 26, 1998

Only additions to the list for Camden are U.S. government documents collection, all of which would be adds to Alex or LSM holdings...

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