Last updated February 13, 2003
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Working Document
Preliminary Inventory Of Rul Uncataloged Holdings 02/16/99 |
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In the fall of 1998 SACOTAS members were asked to begin compiling an inventory of uncataloged materials in individual libraries. Over the course of several months, the following entries were submitted to and compiled by the Acting AUL/TAS.
Because of the preliminary nature of the project, no attempt has been made to refine or finalize the list. Rather, the informal notations that were originally submitted have been retained
Note that government document entries are at the end of the inventory.
This list was reviewed by SACOPS and SACCDM during the 1998/99 academic year.
For additional submissions or changes to the inventory, please contact Harriette Hemmasi, rmarker@rci.rutgers.edu, (732) 445-5903.
Alcohol Studies Library: submitted by Mary Page on behalf of Penny Page
Date: Thu, 3 Sep 1998 12:41:58 -0400
Three collections were identified, and they are listed here in priority order:
Approximately 1,000 titles in the circulating collection that are still not in IRIS.
There is a collection of approximately 400 monographs on Temperance and Prohibition that are not in IRIS. Most of these are not cataloged at all, though a few were cataloged years ago (pre-IRIS) and there are cards for them. An in-house database to provide access to these materials is being created by a SCILS student, and the database will be used to prepare a finding aid. Full cataloging is preferable.
There is a microfiche set of published alcohol research documents from 1935-1976 (McCarthy Memorial Collection), with a three-volume index to this material (also not cataloged).
Alcohol Studies Library: submitted by Penny Page:
Date: Feb 15, 3:59 pm
We have never had our reference collection cataloged, and I think it would be a good idea to include these materials now. This had never been done in the past because it is a very small collection and was always seen as a tool mainly for the Center faculty and staff. Many of the items are "general reference" and will already be in IRIS for other locations, so we should be able to add our location and copies here. However, there are also some reference materials that are specific to substance abuse and will likely not be found at other RU libraries (mainly treatment directories or funding directories). Just doing a quick glance, the collection is maybe 250 titles in total, with only about 40-50 items related to substance abuse. I don't see this as a high priority, but if we can add it to the list we will go ahead and start searching to see which items are already on IRIS.
Alex:
No comment as of 11/12/98.
Art:
No comment as of 11/12/98.
Chemistry:
No comment as of 11/12/98.
Criminal Justice: submitted by Judy Jeng
Date: Wed, 30 Sep 1998 14:19:38 -0400 (EDT)
The Criminal Justice Collection has some 71,000 uncataloged printed materials. This includes some 15,000 volumes of books, 50,000 volumes of research reports, and some 6,000 dissertations. I estimate that the numbers need cataloging treatments (i.e., not adds) are:
Books 5,000
Research Reports 40,000
Dissertations 5,000
In addition, there are
Microforms (99% are microfilms) 10,000
Annual reports 300
by state and foreign agencies (200 domestic and 100 foreign)
Newsletters N/A
Extensive additional materials N/A
Dana: submitted by Judy Jeng
Date: Wed, 30 Sep 1998 14:19:38 -0400 (EDT)
Special Collections 250
Government documents (Federal, UN, European Union) 200,000
Microforms (800,000 pieces) less than 20
Archives 300
Douglass Library: submitted by Mary Page on behalf of Margaret Papai
Date: Thu, 3 Sep 1998 12:41:58 -0400
Several collections and parts of collections were identified. Measurements indicate inches in the shelf list (1 inch = 100 items).
EAL: submitted by Nelson Chou
Date: Fri, 21 Aug 98 9:04:41 EDT
The EAL has about 15,000 monographs and some 500 old journals need to be cataloged. (The figure of monographs does not include those in the Annex.)
IML:
No comment as of 11/12/98.
Institute of Jazz Studies: submitted by Judy Jeng
Date: Wed, 30 Sep 1998 14:19:38 -0400 (EDT)
Photographs 20,000
Videotapes 600
Laser discs 10
Audio cassettes 500
Records 100,000
Compact Discs 13,000
Extensive additional materials N/A
(memorabilia, oral histories,
archives)
Please note that sound recordings (Audio cassettes, records, and compact discs) at IS are not cataloged in IRIS. They are recorded in a local bibliographic database.
Library of Science and Medicine: submitted by Mary Page with contributions by Pat Piermatti and Addie Tallau
LSM Special Collections (X and X2 collections. Unspecified number of uncataloged items.
LSM Annex: According to the science librarians, the earliest shipments of materials to the Annex were not converted to IRIS, nor were cards updated to indicate ANNEX in the LSM catalog. The only record of these items is an old loose-leaf notebook of items by title. There is a general sense that the shelves containing the earliest materials sent to the Annex would be identifiable. The science items on these Annex shelves need to be converted.
LSM: submitted by Susan Goodman Date: Thu, 24 Sep 1998 17:42:40 -0400
I've checked IRIS and none of the following are cataloged.
LSM: submitted by Susan Goodman:
Date: Mon, 15 Feb 1999 14:59:04 -0500
Please add approximately 5,000 maps. There may be more, but I can't check until next month.
Math:
No comment as of 11/12/98.
Media: submitted by Nancy Putnam
Date: November 20, 1998
Media Services has the following uncataloged collections as of 11/19/98:
1. 1/2" video 474 2. Laser disc: 22 3. 16mm film: 37 4. 35mm slides: 6,225 5. Audio cassettes: 30
Music Library: submitted by Rhonda Marker
Date: February 10, 2003
No uncataloged materials remain
Physics:
No response as of 11/12/98.
Robeson: submitted by H. Hemmasi on behalf of G. Golden
Date: Mon, 28 Sep 1998 15:03:54 -0400
No, or relatively new, cataloged items
Robeson: submitted by Theo Haynes
Date: October 26, 1998
Only additions to the list for Camden are ...... and our map collection - ummm, guess I don't have any idea or quick way to get a number on the size. It does have an in-house database but nothing like MARC cataloging.
Special Collections:
See separate document (in Adobe PDF format) submitted by Al King.
Government Documents at Alex and LSM: submitted by Mary Page
Date: Thu, 3 Sep 1998 12:41:58 -0400
Most items are represented by a single title card under the issuing agency.
The priority is to catalog NJ documents prior to 1984. The next priority is to catalog selected international and foreign collections.
At ALEX, there are about 77 shelves of New Jersey documents that remain to be cataloged (everything 1984+ should already be in IRIS). Working estimate is that there are about 50-60 items per shelf (thus 3850-4620 items). No estimate yet for LSM
International and foreign documents at Alex:
International (includes UNESCO, OECD, ILO, EU, etc) - 439 shelves
International - UN - 244 shelves (includes large sets of GABOR, ESCORT,
TCHR., SCOR, i.e., official records)
International - League of Nations - 40 shelves (includes large set of
LoNTS)
Foreign - 837 shelves, of which roughly 140 are several large British
Sessional Papers series)
The entire federal documents collection, with minor exceptions, is uncataloged. No estimate yet for either Alex or LSM (other than "enormous!").
States other than NJ at both Alex and LSM.
Government Documents: submitted by Ellen Calhoun
Date: Fri, 28 Aug 1998 15:46:35 -0400
Please include government documents in the list of collections to recon. Especially the New Jersey documents - we have been cataloging depository NJ titles since 1984, and Rhonda, Susan and I had a grant to catalog our NJAES and Geological Survey docs, but there is still a section of NJ docs without full cataloging in the STATE NJ sections at both ALEX and LSM. Also - GODORT had asked if federal depository libraries would be interested in working cooperatively to catalog federal collections that pre-date the 1976 tape loads
Government Documents: submitted by Mary Fetzer
Date: Mon, 31 Aug 1998 15:34:43 -0400
I'm responding to your message of August 20 regarding identifying collections in need of recon from Alexander's collection of Government Publications. Most of this material is represented by a card in our Government Publications card catalog, but not by any full cataloging.
My first priority in the documents area would be to get our complete remaining collection of State of New Jersey documents done for both ALEX and LSM. Here at ALEX I count about 77 shelves of New Jersey documents that remain to be cataloged (everything 1984+ should already be in IRIS). You can probably estimate about 50-60 items on many of the 77 shelves, since a lot of these are thin legislative hearings. I know Ellen also has uncataloged State of NJ documents at LSM yet also.
Beyond that, the entire federal collection, with minor exceptions, is uncataloged. I didn't even begin any shelf count on that; that's enormous!.
But for international and foreign, I did a rough count and come up with the following:
International (includes UNESCO, OECD, ILO, EU, etc) - 439 shelves
International - UN - 244 shelves (includes large sets of GABOR, ESCORT,
TCHR., SCOR, i.e., official records)
International - League of Nations - 40 shelves (includes large set of LoNTS)
Foreign - 837 shelves, of which roughly 140 are several large British Sessional Papers series)
Aside from the New Jersey documents, the international materials are those which concern us most at Alexander. We had already set our priorities as World Bank, OECD, UNESCO, beginning in that order back in 1995. The international materials are all "keepers" whereas I would want to do a weeding project in foreign before time were spent on cataloging everything.
And, then, there's the states OTHER than NJ collection and again, I haven't counted that, but I believe there are around 70 single-faced sections, but that, like foreign, would require weeding before cataloging.
Government Documents at Robeson: submitted by Theo Haynes Date: October 26, 1998
Only additions to the list for Camden are U.S. government documents collection, all of which would be adds to Alex or LSM holdings...