Minutes of February 28, 2013 Meeting

Present:

Katie Anderson (co-chair), Stephanie Bartz, Natalie Borisovets, Mary Fetzer, Bonnie Fong (recorder), Tom Glynn, Melissa Just, Kerry O'Rourke, Fernanda Perrone, Jane Sloan, Mary Beth Weber (guest)

1. Approval of the agenda.

For item number 2, the order of discussion was reversed, with RDA implementation discussed first, followed by the use of the 590 field. Minutes of the previous meeting were approved via a Sakai poll.

2. RDA Implementation.

Mary Beth Weber introduced RDA via a PowerPoint presentation (that will be posted on the USC Sakai site). RDA is designed for the digital world and includes new/modified MARC fields. A few of the more noticeable changes are the move away from abbreviations (which should help users), the acknowledgement of inaccuracies (with typos fixed in the 246 field), the assignment of roles (e.g., Author), and new fields with General Material Designation (GMD) - 336 for content type, 337 for media type, and 338 for carrier type. RUL will wait and see what happens after the 3 national libraries implement RDA. RDA records from vendors (e.g.,MARCIVE) are already being loaded into the catalog. Although OCLC is not requiring RDA, they will be changing legacy records to RDA. RUL staff is currently undergoing training about authority records. In the next month, RUL's authority control vendor will begin distributing RDA compliant authority records for name and series. Concern was raised about separate indexing while authority records are being changed over.

Use of 590. Mary Beth Weber provided an overview of the history of how the 590 field has been used at RUL. Although it had been a catch-all before, it was recently cleaned up so that it now serves as a space for local notes such as special collection notes and donor information. PDA information is now listed indicated on the 591 field. If there is interest in adding information to the catalog about award winners, field 586 should be used. This can be done right away for Caldecott winners, for example. In terms of other labels beyond the current use (Special Collections, Gift Collections) such as books featured on the Daily Show, TedXTalks, etc - that will have to be further investigated.

3. Contact information on RUL pages.

Tom Glynn explained how the new central New Brunswick phone number (848-932-6000) will work and sought feedback on how contact information could be displayed on our website. Minor edits were suggested, including the removal of fax numbers. USC will bring this to WebBoard.

4. Mid-year Goals.

Katie Anderson led the discussion on how the Council is progressing towards meeting its goals for the year.

• Instruction: The Instructional Community of Practice will be reconvened and revitalized with a specific charge related to instruction and the ILIAC report. Completed - next meeting will be on March 15, 2013.
• Streaming media: Support the incorporation of streaming media and analytics into library services. In progress - streaming media platform available.
• Assess LibGuides: Assessment of LibGuides' use for mid-year report. In progress - statistics being reviewed.
• Assess LibGuides: Editorial guidelines to be established. In progress.
• Contextual help: Assess existing tools ("Guide on the Side," widgets in databases) and determine possibilities for internal development. Partially complete - widgets added to EBSCO. Continue to explore other points of contextual help.
• Core responsibilities of Public Services librarians: Review group report. Implement recommendations. Report completed. Sent to Cabinet.
• Mobile Website: USC will review and suggest updates to the mobile site as needed, set yearly goals for updates. Specifically, USC will review addition of My Account feature. On hold due to Website priority.
• Website redesign: Input and oversight of redesign for January, with continued communication regarding future updates. In progress.
• Discovery layer: USC will participate in the review and evaluation of a new Webscale discovery layer and an open source catalog alternative. In progress.
• Implement READ: Creation of a READ working group to develop documentation and guidelines for use of the READ scale at RUL. In progress - membership list now finalized; group will meet soon to develop a plan; an update on their progress will be provided in May 2013.

5. Future agenda items.

• RUL involvement in MOOCs, online programs sponsored by Rutgers
• Melissa report on MOOC conference- March
• Webscale Discovery Service trial - April
• Visit from a representative on the Marketing team - April
• READ Scale Working Group report - May

Additional items should be sent to Katie Anderson.

6. AUL and IIS Director Reports.

Melissa Just:

• The timeline for the Webscale Discovery Evaluation Team: RFP goes out tomorrow and are due April 1st, then trials will begin 4/15, with a vendor chosen by 5/2.
• The 3 open searches are moving forward, with 2 of them (i.e., Chemistry & Physics Librarian and Instructional Design Librarian) scheduling the first round of interviews.
• Circulation policies have been ironed out in preparation for integration.
• The Illiad interface will look the same for users, although the back-end will be different.
• RUL is upgrading to the LibGuides CMS.
• UMDNJ librarians will be able to created LibGuides now.
• Right now, chat reference questions asked on UMDNJ's Web site are being answered by UMDNJ librarians.
• We are getting a quote right now to determine how much it would cost for Rutgers to get EndNote.

7. Announcements.

Fernanda Perrone invited everyone to attend:

• the "Japanese Students in New Brunswick" talk by Yasuko Ito Watt on Friday, March 1, 2013, at 2pm in Alexander Library's Pane Room
• "The New Jersey Political Landscape during the Civil War" presentation by William Gillette on Tuesday, March 12, 2013, at 4pm in Alexander Library's Pane Room

Meeting adjourned at 11:31 a.m.

Respectfully submitted,
Bonnie L. Fong