Minutes of September 19, 2013 Meeting

Grace Agnew, Joseph Deodato, Mary Fetzer, Judy Gardner, Rebecca Gardner, John Maxymuk, Kerry O'Rourke, Cathy Pecoraro, Tibor Purger, Jane Sloan, Bobbie Tipton

1. Webscale Discovery Final Report

The September business meeting was preceded by a report from the Webscale Discovery Service Evaluation Team before a joint assembly of USC and LRC. The team's charge was to research, evaluate, and recommend the selection of webscale discovery service for RUL. Co-chairs, Deodato and Smulewitz, presented a summary of the evaluation process which included vendor demonstrations, an extensive literature review, a review of user research at RUL, the design of a comprehensive evaluation rubric, configuration of product trials, and several rounds of testing. Four vendors responded to RUL's RFP and three were selected for a trial evaluation: EBSCO's EDS, Ex Libris' Primo, and Serials Solutions' Summon. The evaluation rubric included a total of 55 product requirements arranged into 5 categories and weighted by degree of importance. Each category was assigned to a subteam responsible for scoring each product based on how well they met the requirements. The team found that no single product is capable of meeting all of RUL's needs; each has its own set of strengths and weaknesses. EDS was found to be strongest in scope of content and quality of indexing. Primo was deemed strongest in technical architecture and customizability. And Summon performed strongest in user interface design and navigation. However, EDS received the highest total score overall and was deemed to best meet RUL's needs in key areas such as coverage, metadata quality, result relevancy, administration, and cost. EDS also outperformed competitors in every test the team conducted. It was also the chosen favorite of students in user testing and librarians who responded to the staff survey. After some discussion, the joint councils voted to approve the recommendation to adopt EDS with one dissenting vote. Deodato and Smulewitz will bring the recommendation to Cabinet next week for final approval.

2. Approval of the Agenda

Due to time constraints, a shortened agenda was approved. Discussion of citation manager support, RU Online, and support for remote campuses was tabled until the next meeting.

3. Website information exchange with biomedical librarians

O'Rourke proposed an information exchange between the recently merged health sciences libraries and the rest of RUL to help librarians from both areas get better acquainted with each other's websites. She suggested that an orientation to the RUL website would be particularly helpful for health sciences librarians working at the reference desk. As discussion progressed, it seemed that the needs for such an orientation might extend beyond the website and include other resources and services. O'Rourke offered to canvas the health sciences librarians to generate a list of possible topics for discussion. Fetzer suggested that development of the program be handled by NBISG since it typically coordinates public service activities for the New Brunswick libraries. Agnew noted that the health sciences libraries are not currently members of that group. Deodato suggested that information could also be disseminated online via something like the NBL Reference Toolkit <http://libguides.rutgers.edu/nblref_toolkit>, which is used to deliver library-specific training information to new public services staff. The toolkit can be found on the staff resources site under Public Services > Training Documentation.

4. Searchpath retirement

The committee agreed to retire Searchpath, an information literacy tutorial developed in 2004 based on a tutorial from Western Michigan University. The content (screenshots, links, etc.) is outdated and the technology (flash) is not sustainable. Librarians who use the tutorial in instruction or link to it in their LibGuides need to be notified prior to removal. Tipton will inquire with ICOP to determine if anyone is still using it for instruction. Once a removal date is set, Deodato will send an announcement to LibGuides authors. In the meantime, Gardner will ask the Web Team to put up a notice letting users know that the tutorial is no longer maintained and redirect them to the main tutorial page <http://libraries.rutgers.edu/tutorials> as an alternative resource.

5. AUL & IIS Director Reports

Agnew reported that the next phases of Kuali OLE development are underway. RUL is renewing its commitment to the project and looking to possibly become a development partner. Working groups will be taking part in reviewing and testing various aspects of the software, which will likely include more than just ILS functionality.

Purger announced that the backup generator has been installed at TSB. Testing is scheduled to follow shortly after inspection. IIS has a new unit computing specialist, George Yu, who is scheduled to start next week. Videoconference equipment for TLH and the Pane Room has been upgraded. RUL saved over $350,000 on the installation but progress has been slower than expected. New features such as online streaming, archiving, and desktop support are being configured. The next phase of upgrades will include replacing the projectors and introducing new microphones.

Reporting on behalf of Just, Fetzer announced that applications for the Undergraduate Experience Librarian position have been reviewed and interviews are scheduled to start next week.

6. Next Meeting

The next meeting is scheduled for October 24th and will include discussion on citation manager support use of the RU Online designation in the library catalog, and support for remote campuses.

7. Adjournment

Meeting adjourned at 12:00pm.

Submitted by Joseph Deodato

URL: http://www.libraries.rutgers.edu/rul/staff/groups/usr/minutes/usrmin_13_09_19.shtml
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