Minutes of March 24, 2016 Meeting

Grace Agnew, Natalie Borisovets, Joseph Deodato, Rebecca Gardner, Melissa Gasparotto, Francesca Giannetti, Melissa Just, Yu Hung Lin, Mei Ling Lo, Christine Lutz, Aletia Morgan, Kerry O'Rourke, Cathy Pecoraro, Jessica Pellien, Tibor Purger, Elizabeth Surles, Zara Wilkinson

1. Approval of the Agenda

2. Humanities Lab Report--F. Giannetti

Giannetti gave an update on the Digital Humanities Lab. The lab, which opened in Fall of 2015 with demos and project talks, was part of a digital humanities initiative SAS proposed with libraries. It addresses infrastructure and training needs for the university. Current activities include follow-up training from course labs, meetings and office hours, open labs for drop-in DH questions, scheduled research consultations and self-directed project work. A total of 57 appointments have been held, many between RUL affiliates and faculty/students in the departments of History, Italian, American Studies, and Classics. Challenges include the layout of the lab, which might discourage collaboration, and lack of a projector. It was suggested that Giannetti contact IIS to see if there is a suitable spare projector available. Other challenges include the lack of a clear counter partner in SAS this year due to the failed search for Assoc. Prof who would have overseen the SAS digital humanities initiative. There is also currently a lack of curricular or scholarly incentives to use the space, and a general sense that lab is in "perpetual startup mode" because of the preponderance of introductory workshops and little work percolating to stage of larger or grant funded projects. The card swipe access issue remains unresolved. Agnew committed to escalating the card swipe issue to have it resolved asap. Successes include a RUcore-hosted data and software deposit from a text analysis project, and an American Studies class trained to create metadata for a digital exhibit using the RUcore/Drupal framework. Plans for improvements include material improvements, events with refreshments, better promotion, SAS funded digital humanities seed grants for project work. Giannetti is also working to establish a formal leadership structure, secure a centerNet membership for resources and consulting, and collaborate with the CIC Digital Humanities Committee. She expressed hope for new DH hires in SAS as well as the libraries, as GIS librarian would contribute much needed support. Currently there is no close collaboration among Digital Humanities librarians systemwide although the respective DH specialists are in contact regularly. Wilkinson reported that a similar DH initiative at Camden operates entirely outside the libraries, so she doesn't always have a direct role, but is a liaison. Surles and Borisovets noted that DH services at Newark have been quite popular. Tibor reported that software applications for digital publishing and computational analysis-Omeka, WordPress and RStudio, are available but have shown low usage. More marketing may be required to generate interest. Surles noted that IJS uses Omeka.net (hosted version) every year.

3. Guiding Principles Discussion--J. Pellien

The Guiding Principles document has previously presented to RULF and other groups. This document originated as a document for master space planning process, however now that it exists it can also be used as general guiding principles. Boyle, Pellien and Marker are working on improving the principles through feedback. Suggestions from the Council included adding New Jersey-specific language throughout the document, mentioning RUL faculty scholarship, strengthening reference to role of libraries in research, noting that students and other researchers worldwide are using resources, and mentioning online education mission and services. Pellien urged people to send her additional suggestions.

4. Research Services Report--A. Morgan

Morgan presented on the last 6 months of activity moving forward with getting research data into RUcore. Between 2010 and 2014 research data sets had been informally acquired to demonstrate how a Fedora repository could handle this, establish a workflow, etc. In 2014 a Research Data Task Force was set up to do scan of other institutions' data services. In Fall 2015 Maloney started the Research Data Exploratory Team to identify a few datasets and take them through the deposit process, determining what amount of effort it takes to do this at every stage. The final report will go to Cabinet, which will decide if a data repository service goes forward and if so what the scope will be. The team is currently evaluating the group of datasets, (8 have been selected so far). They have developed methods for identifying novel forms of data, for example javascript, which requires working with other teams such as Software Architecture. They have found that library priorities do not necessarily correspond to the priorities of researcher, but overall researchers have been very willing to collaborate with RUL workflows (forms needing signatures, permissions and copyrights, etc). M. Just clarified the internal procedure for approval of datasets - the team takes datasets to her, she evaluates them from a public services position and consults with AUL/Digital Library Systems as needed regarding technical issues before giving the final go ahead to ingest those datasets. Agnew mentioned that one of the workflow considerations has been the variety of specific requirements about attribution, etc. that different publishers have for deposits. Additionally, staffing and workflow issues are not completely settled, and there are similar concerns for SOAR generally. RUL may not be equipped to handle the flood of article deposits or data.

5. E-Books Task Force Report--R. Gardner

A joint LRC/USC Task Force was charged with evaluating two ebook collections - one from ProQuest and one from EBSCO. Questions were developed for each vendor, trials were set up and each vendor gave a presentation. Comments were received from RUL faculty and staff, and peer institutions were asked for their comments

Final recommendation is ProQuest's Ebook package.

Agnew commended the work of the TF but noted that little enthusiasm was shown for either product and wondered if this be an easy sell to users. Gardner noted that discoverability is really the key question, and titles must be included in catalog. Agnew gave a brief report on work to enable discovery of all content from a single search point.

6. Website News & Events update--T. Purger and M. Just

Purger reported that Pellien had approached him expressing the need for a calendar of events on library website. She noted that non-library events use our spaces and we could tie together those events with our marketing. Purger was asked how we could work with those who are booking our spaces to ask if they want it included in our calendar for potential highlighting on the library website. Purger's team worked to create a calendar and a way to promote events dynamically on the site and demoed the beta version. This consists of an open submission form for events, whose input will go to Pellien's team to decide if the info is added to public calendar. The calendar, which includes a featured carousel as well as lists of events, uses filter options displayed in a sidebar. It was suggested that the work of the Events TF be integrated into the calendar workflow.

7. AUL Reports--M. Just

The RefChat Task Force team kicked off on Monday and has begun work to make the RUL chat service more robust.

8. Access Services & IIS Director Reports-T. Purger

Purger reported that the network equipment enhancement last week went well. Final CAS modules installed next week. The ILLiad test revealed some issues that still require resolution and the VuFind CAS module is expected to be up and running in next two or three weeks. Transition to Microsoft 365: June-August migration planned for libraries however the window will end up being shorter depending on other migrations. RBHS is transitioning now, as they are currently on the Exchange and therefore slated for migration first. The RUL subdomain will be libraries.rutgers.edu. Training will be available on- and offline, and a kickoff meeting will be held one month before transition starts. Each user gets a 50GB inbox and 1Terabyte of cloud filespace. Outlook is advised for the email client in office, but an online version is also available. The Cabinet mandated alias for everyone is first.last@rutgers.edu to help keep standard email address for business cards, etc. Retiree migration will not be funded as it had been previously, and they will be able to use a scarletmail account.

9. Announcements and Committee Updates

Retirement of Kerry O'Rourke. Kerry was thanked for her participation in the Council.

10. Review

URL: http://www.libraries.rutgers.edu/rul/staff/groups/usr/minutes/usrmin_16_03_24.shtml
Website Feedback  |  Privacy Policy
© Copyright 1997-, Rutgers University Libraries