Minutes of May 10, 2011 Meeting

Present:

J. Gardner, J. Gwizdka, Y. Ling, S. McDonald, C. Mills, T. Purger, R. Womack

Guests:

R. Black

Excused:

K. Anderson, K.N. Au, H. Glazer, L. Mullen, G. Springs, C. Sterback

Agenda

[With deep apologies for the short notice: this was the only chance this week and we must get this part of the work underway. It is understood if someone cannot make it.]

1. Design Kickoff
   • Informing the designer team of current status
     • Existing research (Tibor, Sam)
     • Usage data (Sam)
     • Draft information architecture (Ryan?, Yuhwei)
     • Draft search apparatus (Laura? Judy? Chad?)
     • Preferred peer sites (Yuhwei)
2. Planning the project
   • People
   • Scope and Deliverables
   • Schedule

1. Design Kickoff

A sub-set of Web Board was able to make this meeting to meet with R. Black.

A small folder was provided to him containing various documents. These and other will be put into a special folder in Sakai so the design team can access them. Our primary purpose was to informing Roger (& the designer team) of our current status in preparing our needs, likes, etc. To that end we covered these various topics.

Existing research (Tibor, Sam) - This consisted of the Ethnographic Design Reports.

Usage data (Sam) - A memo outlining what sort of statistics we have available to use and why, in general, they do not inform the design process very well (i.e. low use polices etc. do need to exist, but no matter how they are placed they will not receive a lot of traffic..nor need to).

Draft information architecture (Ryan) - The wireframe sketches were shared as well as a list of services and content not currently present on the website. Some of these options we will want explore their near future feasibility.

Draft search apparatus (Judy & Chad)

The tab demo was shared along with explanations on some of the core premises.

1. There will be a minimum of four to a maximum of six tabs.
2. Tabs should be horizontal (not vertical).
3. Tabs will be defined in ascending order of popular use from left to right.
4. Each tab should have at least one but no more than 5 resources contained within it.
5. Each tab will contain at least one resource to search and not only be a tab containing URLs to other resource targets.
6. Each search will start with a default search type (i.e. keyword, periodical title begins with, etc) appropriate for the resource.
7. Each tab will contain a button or link that when clicked provides a context sensitive description of the resources selected.
8. The search field will contain a search hint that relates to the resource selected.

Preferred peer sites (Yuhwei)

Yuhwei showed a few sites that the Web Board repeatedly has been using as examples having components we wanted to emulate.

2. Planning the project

Roger gave an overview of how his team will proceed with the project. The design team will include Roger and a few of his designers and a usability expert. The first deliverable will be a Design brief that state the design goals, what can be achieved, the deliverables, and what we will use as measures of success. This document is brief, and consists mainly of lists. Following that the information architecture is detailed in a wireframe to check assumptions and confirm design direction (by June 1). The design direction continues with taking the key pages and necessary design elements and have them presented as a couple different design 'looks.' One will be confirmed and then revised and then delivered by June 23.