Minutes of December 5, 2013 Meeting
- Ka-Neng Au, Vibiana Cvetkovic, Joseph Deodato (Co-Chair), Rebecca Gardner, Mary Ann Koruth, Yuhwei Ling, Megan Lotts, Sam McDonald, Laura Mullen, Tibor Purger (Co-Chair), Chris Sterback, Natalie Wadley
- Jeanne Boyle, John Gibson
- Activity report (McDonald and others)
- Website feedback since rollout
- Grassroots initiative (Instagram)
- Integration status (Wadley, Cvetkovic)
- Next-phase plans (Purger)
- Governance document (Sterback)
- Discovery layer implications (Deodato)
1. A. Activity report, Overall (McDonald and others)
- New navigational elements added:
- New top navigation bar with 'Libraries Home', 'My Library Account', 'Hours', 'Rutgers Home', 'Search Rutgers'
- "My Account" changed label to be "My Library Account"
- The "Find" mega menu enhanced with new column 'Popular Resources'
- having links to 'Library Catalog', 'Health Sciences Catalog', and 'Worldcat'
- removed Scarlet Latte from 'Places & Spaces'
- search tab links made bold (and NOT changed to 'Indexes and Databases A-Z')
- Site index link added (footer)
- Changes to Ask a Librarian (Chat)
- The health sciences phone numbers were added to AAL front page block, AAL slideout block/tab, as well as to the footer
- AAL chat slideout/tab to added to the Libguides template
- Health sciences chat in progress (pending training Jan. 2014)
- Front page content updates
- The non-news graphical elements of "Featured collections," "Spotlights" and the "Institutional Repository (RUcore) blocks were updated.
- Changes to index pages
- The main A-Z indexes page was lifted up/consolidated (more content 'above the fold')
- We added note near connect button for restricted resources ("Off campus users will be prompted to log in")
- Revised the restriction note at the top of the main Indexes page ("Off-campus users will be prompted to login to access Rutgers restricted resources.")
- The "Acceptable uses of Licensed Digital Resources" page was made into HTML rather than being displayed as a PDF.
- A Frequently Asked Questions block was added to:
- http:// www.libraries.rutgers.edu/find_articles
- http:// www.libraries.rutgers.edu/find_periodicals
- http:// www.libraries.rutgers.edu/find_audio-video
- ..and also also 'Borrow/Request/Renew'
- http:// www.libraries.rutgers.edu/services_borrow_request_renew
- also "How Do I connect from off-campus" was updated/revised.
- http:// www.libraries.rutgers.edu/how_do_i/connect_from_off-campus
- Staff pages
- 2 new main sections: "Health Sciences" & "Special Collections & University Archives"
- Add a means to have protected file, that is, files that require one to have a NetID AND be listed in the libraries staff directory in order to view the document.
- Map links were updated to RU's revised online map system
- Added: (Refworks) Flow to Services menu
- Added: UBorrow documentation and links
- Updated: Drupal 7 core and modules
- Under development: Pop up survey (counting opinions survey will pop up on selected pages with a 1/00 chance of getting a pop up survey box/link/offer)
- Added: Sitewide Alert message (for snow days etc.) M. Just trained to maintain these directly.
- Migrated: MyRU channels (from static HTML to Drupal driven. Saves multiple steps when changing news items.)
- Site migrations (see report later in the agenda)
- Health Sciences shared pages
- History of Medicine
- Ongoing: Mobile site
- Phase 1: the RWJ and Smith mobile sites are matching the RUL mobile site in palette, icons etc. (complete, November)
- Phase 2: merge the Health sciences content together and merge with the RUL mobile site. (Spring 2014)
- Phase 3: Migrate the mobile site into Drupal
- Other task: Use the Symphony API's to extend functionality (Spring 2014)
- Rebranded: AAL, BookRoom, ILLiad (public interfaces now have standard red banner, palette, etc.)
- In-progress: Crossroads digital exhibit (Harrison Williams)
- Support: Roman coins site mounting
- Launched: Yearbooks site with initial content
- Support/Development: Live streaming & View-on-Demand Video pages
1. B. Activity report, Website feedback since rollout (Deodato)
A supporting document "Website Feedback since Redesign " (attached as Appendix A), was explained. This overview discussed both Counting
Opinions feedback as well as user comments submitted from the website. Web Board agreed that we need to expand our assessment by looking
at doing focus groups, interviews etc. Web board expressed a desire that a usability lab be created and made available to us.
- Remove the mini search tabs from index description pages (we had reports that users often search there rather than connecting to the resource site and searching there). (Web team)
- The Search Team should meet very soon and review the relevant feedback, as well consider new needs for Health Sciences Libraries and possible changes needed to accommodate new web discovery features.
- A usability plan will be developed that defines tasks to be tested, define the protocols, policies, find incentives, etc. (Deodato, Boyle, Wolff, Koruth).
- Describe how feedback can be gathered from front line personnel to inform and identify design problems, what should be tested, etc. (Lotts).
1. C. Activity report, Grassroots initiative (Instagram) (Lotts)
This report was primarily supported by a PowerPoint presentation (See Appendix B). In brief, this project is to source photos of our
libraries from Instagram as submitted by our users (for spotlights, etc.). The presentation covers other libraries' successes and also
describes what sort of decisions we need to finalize before we can launch our own version. Some areas we need to consider are copyright
policies, image suitability, workflow, and technical implementation issues. M. Lotts will develop a project plan after consulting with
local copyright experts etc. The goal is to see if we can have a project plan completed in February.
2. Integration status (Wadley, Cvetkovic)
Health Sciences pages, including the shared pages, RWJ, Smith, & History of Medicine pages (Wadley)
- The RWJ and Smith page migration is well-started.
- The History of Medicine pages are nearly ready. Needs some design review and then is ready to move from development to production.
- Shared pages will be labeled "RBHS Community" (and will replace the current FAQ link in the "Information forů" section.
- The ebooks lists have been migrated as static pages for now,
- The database categories decisions are in-progress.
- HealthyNJ will migrate servers soon. It will be scheduled for 'drupalization' later.
- Adding links to Health Resources on the search tabs is being reviewed.
Robeson Pages (Cvetkovic)
- The migration to Drupal is on track for a January launch date.
- Robeson Librarians are reviewing and polishing up the content.
3. Next-phase plans (Purger)
Purger: Some of the reports we've heard today already dealt with a number of components for the next phase. During the rest of the 2013-
14 school year, the IIS Web Team plans to complete the migration of remaining sections and satellite sites to Drupal and to establish
the platform for a new RUL Intranet. Integration of Health Sciences sites will be completed, and their sites will be ported to IIS
servers. Development versions of existing site will be established or re-established in a virtualized server environment. Enhancements
to mobile sites/apps are also being planned following the migration of the SirsiDynix Symphony ILS system to the new Linux servers and
the deployment of its Web Services API.
4. Governance document (Sterback)
Topic change to be 'page ownership' rather than the primary governance document.
Purger: One of the objectives in deploying a content management system (CMS) was to empower all faculty and staff members whose
responsibilities include ownership of a certain section, subtree, or page on the website to be able to perform those tasks directly,
without having to ask the Webmaster. Several faculty members have already taken on this responsibility: Au, Gardner, Just, Lotts, the
group in Camden, the Health Sciences sites' owners, and others. The WB needs a fuller list from Just and the USC to broaden this circle.
Designated faculty and staff will receive appropriate training and ongoing support with page development beyond the currently available
Tasks: The Governance Team will prepare a final draft of the governance document.
5. Discovery layer implications (Deodato)
The current phase of implementation is configuration. The conclusion of phase 1 will have the current article in the search tabs change
to the new discovery layer. Phase 2 will include more configuration, training, and evaluation, and will culminate with the integration
of EDS into VuFind.
Tasks: The Search Team will develop specifications for the implementation of the article search tab. Cvetkovic/Anderson and Gibson have
been invited to sit in with the search team. Deodato will share a detailed project timeline when available.
Boyle: The MINES survey is coming and will need some integration into the website.
Appendix A: Activity report, Website feedback since rollout
Appendix B: Homegrown Crowdsourcing at RUL