Minutes for March 17, 2008 Meeting

Present:

Grace Agnew, Shaun Ellis, James Hartstein, Ron Jantz, Choong Hoong Liew, Sam McDonald, Chad Mills, Li Sun

Absent:

Mary Page

Guest:

Laura Mullen

Welcome: New Member: James Hartstein

1) Drupal Updates / Status (Sam, Choong)

• Recoded the indexes and people hooks to use new categories structures for subjects. New structure allow multiple parents for a subject
• De-bugged some path problems for the project management module.
• Revising initial code to be separate re-usable classes.

2) Presentation for CDC, Thursday, March 20 (Sam, all)

• Stepped through the outline of a presentation created by Sam.
• Describing how workflow will change was suggested.
• Mentioned how some of the ability to generate lists and pages may help liaison duties.

Many new ideas were generated:

• Adding a custom central search widgets to allow searching across all databases for a subject
• A 'person' page might eventually have several widgets available. (Sort of like Facebook.)
• Filling/enhancing out a person page might be a task that can be part of orientation.
• The process of having the selector teams to create a list of subjects for Drupal was outlined

3) Proposal for Document Management using Drupal (Grace)

• Grace presented a PowerPoint mockup of how documents might be managed using content likely to be in the Selector's Toolkit as an exemplar.
• Shaun will look into various solutions and approaches and report back.

4) Listserv/Sakai space rul_webservices@sakai.rutgers.edu (Sam)

• Closed site for committee members.
• Created primarily for the listserv capabilities.

5) Expanding Google Search to include RUcore and SCC main websites (Sam)

• Sam described how the Google search on the RUL site could be expanded to not only include libraries.rutgers, but also rucore.libraries.rutgers, and www.scc.rutgers.edu.
• It was decided to implement ASAP.

6) Drupal for Project Management Updates (Shaun, Chad)

• The system works quite well.
• It was noted that the tool is only useful if the project data is very consistently and scrupulously maintained.
• How to start usage? A couple of projects will be entered immediately and we will grow from there.
• Some policies will need to written to ensure that data entry and maintenance is held to a high level of usefulness.
• Choong will enter MemDB project data.
• Extending the Project Management module will be looked at by Chad, Shaun, and Choong.

8) Drupal, for Fall 2008 (Sam, all)

• Sam shared an initial draft outline of what a barest-bones minimal rollout would entail.
• The primary first rollout would be just indexes.