Minutes for March 15, 2010 Meeting

Present:: Hartstein, Jantz, Liew, McDonald, Mills
Absent:: Hoover

Agenda

Quick Review: Drupal Next Release Goals and Steps
Quick Review: Drupal Roadmap Discussion: The Next Few Releases
Archiving Old Projects (e.g. Italy's Peoples)
Update on Mobile Device Task Force (Sam)
Zimbra for calendaring and other functions (James)
Announcements
Miscellaneous Business

Quick Review: Drupal Next Release Goals and Steps

See Revised Drupal 2 Release Notes below.
We moved the Release date to Spring/Summer Intersession 2010 (May 14-25)
The editor for Drupal 6 is changing from TinyMCE to ckEditor (nextGen fckEditor) which is what the Drupal community seems to be re-standardizing on
Sam and Choong will look at what needs to be done for Brief Guides

Quick Review: Drupal Roadmap Discussion: The Next Few Releases

See Roadmap below. Slightly revised for changed release dates, and that Guides will be replaced by LibGuides.

Archiving Old Projects (e.g. Italy's Peoples)

Italy's People: Has been archived. (with owners knowledge)
" Alcohol History: Upon questioning by Ron, Judith requested that it stay "as it is." Ron replied that it eventually need to be migrated from ColdFusion to PHP and that $3k would be needed, else it would be archived.
Singleness Studies Bibliography: Ron will investigate whether this is needed. If so, whether $3k is available. IF migrated, Sam will add to his list of apps to get to.

Discussion about what kind documentation should be written/gathered to go with an archived project. We could use a checklist of tasks to do with other procedures and policies as useful. Ron said he would take a shot at a draft version.

Update on Mobile Device Task Force (Sam)

Sam shared the charge of the committee and what they have been doing for research, and what the primary issues seem to be. Some discussion of the more difficult technical issues (e.g. AAL SMS chat/help, custom IRIS result screens).

Zimbra for calendaring and other functions (James)

James game a brief overview of what Zimbra can do for calendaring and the goal that perhaps it could replace BookRoom.
OIT does not have way to do a demo for BookRoom functionality
Zimbra doesn't seem to have a public interface (must be logged in), perhaps some custom programming could query Zimbra to make a public display.

Announcements

None.

Miscellaneous Business

Ron asked Chad to create a Dissertations portal for SCILS. Chad will provide a URL with a search string that can be loaded in an iFrame (which displays a result set).

Discussion about the pressing need for a development server that has no production apps on it. Specifically this server would be used for new projects and for the projects migrating from ColdFusion and php4 to php5. We will discuss with Tibor this need to keep development separate from production. Ron will talk to Sho, perhaps $ for a development server can be found this (academic) year.

LibGuides

The Faculty have decided that would like to try LibGuides for supporting research guides.
This changes what we intended to do in future releases for Drupal.
Brief Guides should continue to support areas that we will not have guides.
Grace has said to support this when a committee is started (after Tibor arrives).
(Also a general discussion of what LibGuides is, including discussions of mixed environments, DNS. etc.)
Sam noted that if he would have had to migrate guides from static pages to Drupal, migrating to LibGuides will be easier since many guides will be done by the owner.
(Many questions remain about whether all guides will move etc.)

Next meetings

March 29 - Heyer
April 12 - 1:30pm - Heyer
April 26 - 1:30pm - Heyer
May 10 - 1:30pm - Heyer

Release 2.0: Drupal 6, new server, re-configured Boost 6, launch basic Who's Who

Upgrade to Drupal 6
Done - get CCK Taxonomy to work
Utilize new features of Boost under Drupal 6
see: http://drupal.org/node/545664
especially
- Supports sub-directory Installations
- Choose which pages are cached
- Adjustable cache lifetimes for different parts of the website.
  (essential for performance so that pages like index descriptions can be cached, but Who's Who pages can be dynamic)
New Server
Launch basic Who's Who
- Sortable Directory
- Basic individual profiles (basic, name, address, title, photo(opt.)
Small updates/housecleaning to index pages
Lots of performance testing on newServer/cmstest

In parallel development for Release 2.1

Brief Guides
More cross-linking of Indexes and Guides
?

Drupal Rollout Roadmap

Release 1.0 -  Mar  9, 2009 - Indexes
Release 1.1 - Aug 25, 2009 - Indexes upgrade (Sub-groups: prim/sec/tert)
Release 1.2 -  Feb 16, 2010 - Indexes upgrade (Sub-groups: core/rel/supp)

Release 2.0 - Spring/Summer Intersession 2010 (May 14-25) 
               - Basic Who's Who; Drupal upgrade, New server
- Drupal 6
- New server
- Basic Who's Who
- New field for descriptions: Concurrent users

Release 2.1 - Summer 2010 - Guides migrate to Drupal, Phase 1; Contact forms
- Guides(mediated), Brief Guides
- Indexes cross-link to Guides/Brief Guides
- New Who's Who feature: Contact forms attached individual profiles

Candidate features/upgrades of successive releases (clustered):
Technical
- Upgrade to Drupal 7
- Individual profiles (So librarians can update pages owned by them, Guides etc.)
- Drupal generated mobile-device formatted pages
- Re-theme Drupal to match redesign
- Move many forms into Drupal, including basic contact (via Who's Who?) and for 
   subject areas,   e.g. "Request/recommend a book")
Who's Who
- Who's Who: Advanced profiles (more than basic fields)
- Who's Who: "Who do I contact"
Content Shift
    Guides
    - Brief Guides
     Miscellaneous
    - Drupal generated front page
    - News pages in Drupal (RSS feeds?)(generate html for MyRU "feed")
    - Move all remaining second level pages into Drupal
    - Review all remaining non-Drupal pages, move into Drupal as reasonable
Investigations
- Investigate leveraging Serial Solutions 360 Search XML API (Goal: present 
     subject-specific federated search)
- Investigate portal approaches (groups (UG,Grads,Faculty,Alum,public), 
    subject, individual etc.)
- Investigate using Google Analytics
- RUL content "Syndication": e.g. Sakai integration 
    (also investigate eCompanion, BlackBoard etc.)
- Maps (of stacks etc.  linked from dynamic links from the catalog..?)

(SJM- Feb. 23, 2010, Rev 1.1; March 16, 2010, Rev 1.2)

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