Hourly Payroll

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Table of Contents

1. Standard Policies for Payroll Supervisors, Administrators and Budget Office Staff
   1. Placing New Hourly Employee on University Payroll
   2. Placing New Hourly Employee in TimeTrak
   3. Employee Instruction and Training
   4. Signing Off and Submitting Hourly Payroll
   5. Signing Off and Submitting Hourly Payroll for Transfer Employee with Multiple Jobs and Supervisors
   6. Verification of Hours Submitted to Payroll
   7. Reconciliation of Hours Submitted to Payroll
   8. Distribution/Security of Hourly Payroll Checks
   9. Training
   10. TimeTrak Access for Payroll Administrators and Supervisors

2. Standard Policies for Hourly Employees
   1. General Policies
   2. Employee Types
   3. Adding, Removing, Updating Employee Record
   4. Viewing Employee Master Profile

3. ClocTrak
   1. Showing Employee How to Use ClocTrak
   2. Selecting/Changing Pin Numbers
   3. Notifying Employee of ClocTrak Errors
   4. When ClocTrak is Unavailable

4. TimeTrak
   1. Getting Started
      1. Getting Your Password
      2. Logging In
      3. Logging Out
      4. Changing Your Password
   2. Accessing Timecards
      1. Selecting Individual Timecards
      2. The Timecard Window: An Introduction
      3. Accessing Calculated Hours Window
   3. Editing Timecard Errors
      1. Missing Ins and Outs in "Error" Field
      2. Adding and Deleting Punches
      3. Verifying and Editing Breaks
      4. Verifying and Editing Transfer Data
      5. Other Edits
      6. Reason Codes
      7. Employee Notes
   4. Timecard Verification
      1. Signing Off on Timecards
   5. Reports
      1. Timecard Reports
      2. Approval Reports
      3. Sign Off Reports
   6. Special Situations
      1. Changing Pay Periods (Period Accounting)

5. Contingency Plan
   1. ClocTrak
   2. TimeTrak

Appendices

1. RUL Add New Hourly Employee to TimeTrak
2. Payroll Policies and Procedures for Hourly Employees
3. Using ClocTrak to Punch In and Out, Complete Department Transfers and Change PINS
4. RUL Hourly Employees Authorization for Mailing Payroll Check
5. RUL Changes to Existing Hourly Employees in TimeTrak
6. TimeTrak Supervisors List by Library and Department Code
7. Contact Information
8. Military Time Chart
9. Type 4 Library Procedures
10. Current Payroll Schedule
11. RUL Add New Supervisor/Payroll Administrator in TimeTrak
12. RUL Changes to Supervisor/Payroll Administrator in TimeTrak
13. Agreement for Approving Hourly Employee Hours
14. Location Codes

Update History

May 9, 2008

• IV. TimeTrak
• RUL Changes to Existing Hourly Employees in TimeTrak
• TimeTrak Supervisors List by Library and Department Code
• Contact Information

November 12, 2007

• TimeTrak Supervisors List by Library and Department Code

October 24, 2007

• TimeTrak Supervisors List by Library and Department Code
• Location Codes

August 16, 2007

• Standard Policies for Payroll Supervisors, Administrators and Budget Office Staff
• Standard Policies for Hourly Employees
• ClocTrak
• Payroll Policies and Procedures for Hourly Employees
• TimeTrak Supervisors List by Library and Department Code
• Current Payroll Schedule

June 28, 2007

• TimeTrak Supervisors List by Library and Department Code
• Agreement for Approving Hourly Employee Hours

May 2, 2007

• Appendix 6: TimeTrak Supervisors List by Library and Department Code

February 27, 2007

• Section 4: TimeTrak
• Appendix 6: TimeTrak Supervisors List by Library and Department Code

January 9, 2007

• Section 4: TimeTrak
• Appendix 6: TimeTrak Supervisors List by Library and Department Code
• Appendix 10: Current Payroll Schedule