NB Libraries Associate Director Annual Report, 1998-1999
Francoise S. Puniello
1998-1999 ANNUAL REPORT
June 22, 1999
This has been a most interesting year as the New Brunswick Libraries mature
as a unit and I form my role within its context and that of the Rutgers University
Libraries. There are so many issues and so many projects that this is a very
exciting time to be in the library field and to be a part of this organization.
I am extremely busy and quite happy to be so. Below are outlined some of the
areas that I have been involved with.
CAPITAL RENEWAL & RENOVATION PROGRAM FOR HIGHER EDUCATION
The New Brunswick Libraries submitted 5 proposals under this possible funding
source. For each one, after consultation with appropriate resources, I wrote
the proposals. Ryoko Toyama or I met with the outside consultants who prepared
a cost analysis of the projects. They are:
- Annex- finish the shelving and redo the HVAC .
Estimated cost $2,209,581
- Douglass Library (D21)- to construct the vision of a digital library
Estimated cost $9,331,578
- Alexander Library- Basement humidification system
Estimated cost $ 451,191
- Kilmer Area Library Renovation
Estimated cost S 94,790
- Library of Science & Medicine- fill-in overhang
Estimated cost $1,729,339
- The elevator to the fourth floor was finished. Still to be resolved is the
possible enclosing of the shaft. A section of the ceiling in the reference
room was replaced with more reflective tiles to see if it would improve the
lighting, It does and we will do the whole ceiling as soon as funding is found.
Patio '50 was finished and was much appreciated by the class.
- I am chairing a Lobby Committee whose goal is to make the lobby area a
more inviting and gracious place for patrons and potential donors. Other members
are Doris Hawkins, Ruth Simmons, Antoinette Peteet, and Jazmine Faherty. Hopefully
we will begin to do a series of changes in late spring including the possibility
of some art work from the Zimmerli.
- I worked closely with Susan Crane, chair of the Ernest McDonnel Medieval
Studies Seminar room committee, to design and furnish the room in the space
formerly occupied by the Lexicon. It should be quite lovely with custom built
bookcases and tables, chairs, and rug. We are hoping it will be finished in
- I co-chaired the Annex Working Committee with Farideh Tehrani. We will have
our final report completed in a couple of weeks. We redid the Policies and
Procedures manual which has been approved by the SAC'S, we started a weeding
project of the duplicate items in the Annex, we have made proposals on the
security and preservation needs for the Annex as well as the Sage collection.
The Annex, in the last year has been cleaned up most helpfully with the cooperation
of the Systems Department and TAS. A big problem this year, in addition to
the needed new HVAC system is the leaking roof. We had two major leaks which,
were it not by the quick response of the Facilities department would have
led to a major disaster.
- The construction of a large addition to the Zimmerli Museum has had an impact
on the Art Library. We had in the beginning of the year a series of meetings
to insure that the view out of the two story arched window, a major architectural
element of the library, was appropriate. When construction started a couple
of weeks ago it became apparent that there was a need for better communication
during the construction phase so I organized a meeting so that the staff could
meet the construction staff and hopefully be more fully informed on building
issues as it affects them.
- Due to increased use of the building and in order to make it more apparent
to patrons where to get help a new reference/information desk was constructed
in the central area. Installing electric/data/telephone fines turned out to
be a major challenge which was accomplished with the support of funding from
- Since there will now be two librarian lines at Chang to assist with public
service and to develop the collection, a new office is being constructed.
I chaired a group which studied the space and conferred with Donna Cryan on
space needs. We then had a design developed by facilities management. Construction
will start next week.
- A committee of librarians, faculty and staff have been working on a new
plan for the development of a concept document for the Douglass Library to
create the first digital library for the Rutgers University Libraries. This
digital initiative, The Douglass Library for the 21st Century (D21) will not
only make the Douglass Library a cultural center for the campus but will make
it a place where the entire New Brunswick population can come for assistance
in the use of our resources and in the creation of digital projects. Building
on the existing collection and service strengths, the library will extend
the traditional concepts of library service, especially in the areas of performing
arts and women studies, to incorporate the use of computers and media technology
which will lead to student and faculty collaboration in new and exciting ways.
Media Services will be transferred from the Kilmer Area Library and merge
with Music Media. The development of a digital women's archive coupled with
the creation of a women's resource room will strengthen library services to
the women's studies community.
- The HVAC system upgrade is in the adjustment phase. While the construction
is finished the system is not yet balanced. This was a long awaited and needed
improvement to the Douglass Library facilities.
- With the help of Interior Design I changed the former directors office into
a conference room with the purchase of a large conference table, 14 chairs
and a credenza. This will now be use as a gracious place to work with potential
KILMER AREA LIBRARY
- Preliminary discussions have begun on the future of the library. The transfer
of Media Services permits the development of some long needed services such
as interactive instruction areas and corporate business services. This library
will be student oriented with some creative suggestions such as the development
of an Internet Cafe. This process will continue in the fall with the involvement
of the community.
- The rewiring of the building funded by the Reinvesting in Rutgers funds
is now complete as is the installation of a new phone system. We are now seeking
funding to install voicemail.
- I take particular pleasure that the spaghetti-like mass of bare wires is
finally removed from the Collection Services area making it a more inviting
place to work.
LIBRARY OF SCIENCE AND MEDICINE
- Jackie Mardikian, with my support, finished going through the final punch
list from the library construction. I am happy to say that with Ms. Mardikian's
push, the list is finished, except for the work on the PA system, which has
been ordered. We were lucky to discover that some extra construction funds
were available, so, in addition to the PA system, we are funding the equipment
upgrades to the electronic classroom, and a voicemail system.
- The construction barely touched the space needs of the science libraries.
In order to plan comprehensively for the needs of science researchers in the
next ten years the New Brunswick director will soon be forming a committee,
which I will chair, to begin the process towards a concept document for more
space to meet the strategic plans and needs of Rutgers University.
- The Science and Engineering Resource Center was completely remodeled this
summer. The enlarging of the staff space with an attractive service counter,
the addition of a patron lounge and four study rooms as well as some new furniture
and carpeting has made this a much more attractive place for students to study.
- I had many meetings with the staff from the RUNet 2000 project. The four
major libraries have been designated as "A" buildings and will be among the
first to be wired. We are also required to provide space in each building
to create an equipment room to house servers and other equipment to run the
system. I have worked with the staff in each building to designate video drop
locations in each site. The libraries will then be in a position to use the
network to demonstrate the power of RUNet 2000 by such projects as "The Douglass
Library for the 21st Century".
- Jeanne Boyle and myself organized a presentation for the Rutgers University
Libraries State of the Library where we explained what is RUNet 2000. We also
arranged demonstrations of the many resources that librarians are already
creating on the Web. We received very positive response from the staff.
- Scott Hines, who I hired and directed, has finished the first rendition
of the Facilities Database. He creatively used an Arcview geographical database
paired with a Microsoft Access database so that he could pair a visual map
of each building with a text database. In order to complete this he visited
every room in every building associated with the libraries. He worked with
the libraries' administrative assistants and the Facilities Management department
of the University to help build the database. Ron Jantz provided technical
knowledge. He is now in the process of training staff in each location in
the process of updating the files and Mike Giarlo, System Support Specialist,
will provide back up support to the database. Scott Hines has done an excellent
job with this database.
MARY H. DANA WOMEN ARTIST SERIES. Dr. Joel Lebowitz gave an endowment
of $145,996 to support the series in honor of his wife Estelle Lebowitz. The
money will be used to have a color catalog each year and to support the Estelle
Lebowitz Visiting Artist-in-Residence Lectureship which Ferris Olin developed.
Ms. Olin and I also selected one of Estelle Lebowitz's paintings for the Douglass
BEATRICE McCARTER ENDOWMENT. Beatrice McCarter, a former employee of
the Art Library, left her entire estate of $456,773 to the library. I served
on the committee of faculty and librarians who advised the New Brunswick Director
on the best use of the funds for the first year.
SISTERS in CRIME. Sisters in Crime, the women's mystery writers association,
donated its paper to the Douglass Library. In recognition of that donation,
which came with money to process the collection, Douglass College and the University
libraries jointly sponsored a wonderful event on October 29 which included writers
participating in classes with students, workshops in the afternoon. I was a
member of the committee and the Friends of the Libraries and the Douglass Alumnae
Association sponsored a tea, in the Douglass Library, to honor the writers and
to have the formal donation ceremony. The day culminated with a panel discussion
with several of the writers.
Gladys Brooks Foundation Proposal. Along with Amy Kirner and Ferris
Olin I helped write a proposal made by Douglass College to the Gladys Brooks
Foundation for the development of a women in the arts endowment to be used for
books and compact shelving. We still have not heard if we were successful in
Elizabeth C. Stanton Family Visit. Two great grand daughters of Elizabeth
C. Stanton (one from France and one from the American branch) visited the Douglass
Library on July 14, where Stanton's papers are housed. Keith Jones prepared
an extensive program for the day. Concurrent with an exhibit on the 100 anniversary
of Seneca Falls curated by Ferris Olin, this event generated quite a bit of
April 10 University Wide Open House. I organized the New Brunswick Libraries
events in support of this university wide recruitment effort. While many people
came to the libraries, the events were not well attended. I think the majority
of the attendees are parents and prospective students who have a different agenda
for that day. In the future we will just be available in an open house mode.
World Week. April 5 - 9, 1999. 1 arranged for Lourdes Vazquez to do
a poetry reading as the Libraries contribution to the World Week. Faculty, graduate
students and the community came to her reading. It was a wonderful event.
Patio '50 Dedication. I worked with Harry Glazer, Jazmine Faherty, Kelly
Smith and Inta Sams to have a successful dedication of the newly redesigned
patio. It was a lovely day and we received many positive comments from the class
RUL/SCILS INTERNSHIP PROGRAM
- I served on the Diversity Committee which developed this internship. Lonnie
Johnson was our successful candidate. Jana Varlejs and myself are mentoring
him and meet with him once a month. I am also responsible for developing his
assignments. His first semester he worked in Access Services under Farideh
Tehrani. Second semester he worked under Jia Mi at the Kilmer Area Library
learning technology applications in libraries. This summer he is working in
Technical and Automated Services where he is doing a rotation through acquisitions,
database management, cataloging and systems. This coming fall he will work
on collection development under Dr. Robert Sewell. I have but only received
positive feedback on his performance.
COORDINATOR OF SERVICES FOR USERS WITH DISABILITIES
- During the year many service issues arise for services to patrons with disabilities.
I deal with them as they arise, coordinating individual needs with the librarians
and staff. We had a series of four workshops entitled "Better Service Through
Disability Awareness" at the New Brunswick. Newark and Camden campuses. Javier
Robbles was the facilitator. The program received very positive evaluations
and a couple of staff said it should be required for all staff.
- We received designs for an accessible elevator for the Douglass Library
as well as for lifts for the double tier stacking in that building.
- From my participation in the midwinter American Library Association Academic
Librarians Serving People with Disabilities discussion group I was quoted
in the March 1999 journal American Libraries on our services and patrons.
I was also interviewed and my comments will be included in the American Research
Libraries Transforming Libraries Series volume on innovations and facilitated
access to research library services and resources for people with disabilities.
- I continue to try to make our online catalog, IRIS, accessible to patrons
with disabilities. I met this year with the PAC committee and they spent some
time ensuring that our database is compatible with users of voice synthesizers
and braille readers. Our catalog is now completely compliant.
- I represented the University Libraries at the campus wide orientation for
students with disabilities.
- New Brunswick Libraries worked with the Central Personnel staff to identify
staff training needs which the department then offered. The prime need expressed
by staff was for more basic assistance in using computers efficiently. I worked
with the New Brunswick heads for a more intensive in house program for the
spring which included using outside training resources.
- I represented the libraries in two external departmental reviews this year:
French and Dance. I enjoyed meeting the reviewers and learning more about
UNDERGRADUATE COLLEGE LIAISON
- I continue to communicate with the various undergraduate college deans.
I make it a point to meet individually with each dean at least once a year
and I participate in college meetings and committees as much as possible.
For example I was a speaker at the Mason Gross School of the Arts orientation
as well as being a guide at the one in the Douglass Library. As a Douglass
Fellow I have been elected to the University Senate.