New Brunswick Collections Group Meeting Minutes
Library of Science and Medicine - Special Collections Room

Friday, September 13, 2002 - 9:30 a.m.

Attendees: L. Bowering Mullen, K. Denda, H. Dess, M. Fetzer, M. Fraser, B. Hancock, S. Harrington (recorder), H. Hoffman, T. Kuchi, M. L. Lo, J. Mardikian, K. Mulcahy, J. Niessen, H. Perez-Gilbe, P. Piermatti, S. Rauchmann, J. Sloan, G. Smulewitz, S. Tama-Bartels, L. Vazquez, K. Wenk, M. Wilson, R. Womack

Agenda

Introductions:
Stephanie Tama-Bartels was welcomed to the group. Invited guest intern Sabine Rauchmann was also cordially welcomed.

  1. Approval of agenda:

    The following changes were made to the agenda:


  2. Approval of prior meeting minutes: The minutes were approved as amended.

  3. Budget Update and Discussion (Latest Information):
    A budget update handout was distributed. H. Dess and the subgroup chairs, K. Mulcahy, M. Fetzer, and J. Mardikian, conducted an email exchange with B. Sewell, which yielded the following information:

      3a. Approval Fund Analysis (K. Mulcahy):

    K. Mulcahy extracted data from a longer report to examine the BNA approval plan, which yielded the following:

    • 12, 287 books were received
    • 11,626 books were accepted
    • 661 books were rejected
    • for a total rejection rate of 5.38%

    The total cost of the books was:
    $575,737

    with a discounted price of
    $472,175

    Selectors were encouraged to carefully examine their own fund codes within the report, with an eye to rendering the approval plan more efficient in all subject areas. Ideally, RUL would like to move to 100% acceptance of approval titles. Therefore, it is necessary to critically examine each profile. Some selectors expressed a desire to meet with BNA representatives, and alternative meeting dates will be explored.

  4. NBCG Goals and Objectives:
    H. Dess encouraged selectors to consider the operating effectiveness of the NBCG. Does NBCG need yearly objectives? A group discussion ensued, with a number of worthwhile suggestions coming to the fore. It was noted that a more direct engagement of selectors with the central processes of acquisitions might be useful. More direct engagement and dialogue with the teaching faculty was also encouraged. Perhaps it would be useful to invite an outside guest occasionally to present to and dialogue with the group.

    (J. Niessen noted that J. Zapcic has been invited to the next meeting.) Further dialogue about collection development strategies among selectors was encouraged, as well as enhanced liaison relationships with RUL bodies, and those consortia outside of RUL whose work overlaps or relates to NBCG work. It was suggested that RUL might be able to learn from how other organizations deal with contracts with publishers, and what legal avenues might therefore be open to RUL.

    Finally, it was also proposed that NBCG might wish to formalize some of its resolutions (depending on the issue at hand) for presentation to the Collection Development Council, thereby giving representatives more concrete language to work with.

    H. Dess welcomed ongoing input and dialogue on all issues.

  5. Proposed African Studies Program (L. Vazquez)
    This item has been postponed.

  6. Miscellaneous Reports
    There were no miscellaneous reports.

The meeting was adjourned at 11:40 a.m.

Respectfully submitted,
Sara Harrington