New Brunswick Collections Group Meeting Minutes
Friday, November 8, 2002 - 1:30 pm
Present: Ruth Bogan (guest), Kayo Denda, Howard Dess, Mary Fetzer, Rebecca
Gardner, Tom Glynn, Brian Hancock, Helen Hoffman, Triveni Kuchi (recorder),
Patricia Libutti, Mei Ling Lo, Jackie Mardikian, Kevin Mulcahy, Laura Mullen,
Pat Piermatti, Gracemary Smulewitz, Stephanie Tama-Bartels, Ryoko Toyama, Lourdes
Vazques, Myoung C. Wilson.
- First things first
NBCG agenda and minutes of the prior meeting were approved. Howard summarized
the updated NB collections budget. Per SIRSI as of Nov. 7, the total collections
allocation for NB was down by $146,570 from the prior year. However, receipt
of one-time funds from the Reinvest in Rutgers Program (not yet entered into
SIRSI) will reverse this and result in a current year increase of $153,430
over the prior year allocation. Bob Sewell is currently considering how best
to distribute this incremental funding among various accounts. Approval plan
expenditures are proceeding at a satisfactory rate, but the pace of purchases
committed from the various monograph accounts needs to be stepped up.
Howard announced that Bob Sewell had created a new central fund to deal with
replacement monograph purchases: RPMX. From now on, replacement monographs
should be ordered only via this fund. A missing books list needs to be distributed
on a regular basis and Howard is going to contact Access services about getting
such a list distributed to selectors. Howard also provided a journals cancellations
update (525 titles were dropped; a large number of these reflected the switch
from print to electronic access).
NBCG selectors in the Arts & Humnaities and Social Sciences subgroups
were encouraged to keep ordering materials from the state budget as soon as
possible. Kevin mentioned that Acquisitions orders seem to be processed in
timely (orders sent are almost being processed the same week except for specialized
collections like foreign languages).
Ruth Bogan was here to share more information about the recon project plans.
She pointed out that her outlook about recon went beyond the common definition
of recon (taking existing catalog data and converting to machine readable
version) and included a more holistic approach comprising of materials not
cataloged, surrogate records, and some original cataloging. The initial project
will involve looking at the "F" area in Alexander stacks that are
New Jersey-centric, Books in NJ docs section and some New Jerseyana titles.
More information will be placed on the website from time to time since currently
there is a lack of information about what has been cataloged/available. She
is currently also working on cost models for cataloging. For example, how
much would it take for a particular collection to undergo conversion? And
other similar types of questions will be addressed. A general idea of how
much cataloging a particular type of collection costs in terms of money and
time will be provided for librarians to make assessments for collections/gift
allocation. Alexander is being used as a test bed for a couple of trial projects.
Recon project is yet to be cleared for staff and budget issues. Coordination
between selectors and the project is needed since the sections that need recon
have to be weeded first before recon can begin.
- Diversity Funds
Good News! $8750 has been allocated for the Diversity Collections (DIBM).
With a carryover of $1084 from the previous year, a total of $9834 is available
for monograph purchases for this fiscal year. The areas recommended for the
diversity collection are:
- Mental Illness/Health/People with Disabilities
- African American Studies
- Asian American writers in English and Hispanic American writers in
- Specific Foreign Language dictionaries
- Building foreign language collection - African studies, Middle-east
studies, Asian History
Deadline: March 2003.
Kevin and Rebecca volunteered to form a team along with Lourdes who will
be heading this team to select these materials. (Note: several days after
this meeting, R. G. Sewell announced that the amount actually available
for diversity purchases in NB was $8050).
Discussion was continued on funding strategies as requested by Ryoko, and
following up on a presentation by Julia Zapcic presented last month to NBCG.
Mary mentioned that building collections in which we were already strong
such as congressional materials would put us in a better category as a research
library for those collections. Eighteenth century texts, American periodical
series, standards for existing standing orders and reference books for science
collections were mentioned. A need to discuss the issue further was expressed.
Even though these seemed like a wish list it has the variety needed for
identifying potential donors. In general, the future outlook for our collections
budget looks gloomy, as publisher price increases continue to outpace budget
allocations from state funds. So the need to cultivate alternative funding
sources is urgent and important to consider.