New Brunswick Collections Group
Friday, October 10, 2003
Present: Howard Dess (chair),
Kevin Mulcahy, Jim Niessen, Laura Mullen, Mei Ling Lo, Mary Fetzer, Tom Glynn,
Matthew Sheehy, Brian Hancock, Karen Wenk, Karen Hartman, Jackie Mardikian,
Kayo Denda, Sara Harrington, Gracemary Smulewitz, Pat Piermatti, Ryan Womack,
Helen Hoffman, Jane Sloan (recorder), Ellen Calhoun.
- Approval of Agenda: Agenda
- Approval of Minutes: Minutes
from the previous meeting were approved.
Budget Update: Howard
reported that Marianne and Bob have ruled that no serials should be cancelled
for budgetary reasons, only as part of "normal" collection development
adjustments carried out at the discretion of individual selectors. Another
collections budget improvement for New Brunswick announced by Bob and Marianne
this week: there will be an increase of $195,000 for the NB collections
budget due to a revised campus split on funds for local collections: New
Brunswick will receive 75%, Newark 17%, and Camden 8%, instead of the standard
70-20-10 ratio. This increase will greatly aid a severely depleted mongraph
Allocations for NB state funds should
be out in the next couple weeks from Bob Sewell and distributed by the NBCG
Budget Allocation Committee.. Non-state funds are still being worked on by
central admin. Kevin indicated that, overall, approximately 60% of last year's
book funds will be available in the current fiscal year.
If selectors wish to proceed
with any subscription cancellations, Gracemary must be notified immediately.
If the fund code is not already negatively balanced, it is possible to move
monies opened up by cancellations into monograph funds.
White Paper discussion: Suggestions/comments:
- in presenting to administration,
anticipate objections to new ideas, e.g. on pro forma invoicing or use
of deposit accounts (possibly not permitted under NJ law ; needs to be
- focus on strategy to solve
lack of coordination between late allocations, spending within a "short
ordering season", and end of year cutoff
- helpful to track payment,
publishing, and purchasing patterns in a timetable
- hire a consultant to investigate
and review our current combined acquisitions/collection development process.
- recommend that monographs
should be treated as a fixed cost, in the same manner as periodicals;
this will better sustain humanities budgets, which run 63% non-serials
- look at other university budget
models [Aside: ARL stats allows custom comparisons -- http://fisher.lib.virginia.edu/arl/]
- provide additional staff support
in Acquisitions for purposes of offering ongoing enhanced analysis and
control of purchase operations and to facilitate the introduction of new
online resources either as replacements for print formats or as premium
- reconvene committee , add
introduction to paper
RGS has expressed his support of the efforts of this white paper committee.
Future coordination with CDC is planned.
- Tim Corliss from Special Collections
presented a talk on mold in books, and how to beware of it in gifts. Mold
affects not only materials, but sickens people who are susceptible. It may
be any color but always presents itself as a 3-d fuzz. Accelerated by heat
and humidity, items can be isolated in plastic, freeze dried, vacuumed, erased
- all while using a respirator and gloves. Best and quickest is to discard.
The overall presentation was extremely effective in encouraging a wary view
of the acceptance of old book collections.
- Gift books: what to accept,
how to accept, what to say to donors? Howard will bring forward the draft
policy for future vetting.
Submitted by J. Sloan