Brunswick Collections Group
May 14, 2004
Present: Howard Dess (chair),
, Mary Fetzer, Rebecca Gardner, Brian Hancock, Sara Harrington, Karen Hartman,
Helen Hoffman, Marty Kesselman, Jackie Mardikian, Kevin Mulcahy, Laura Mullen,
Karen Wenk, Myoung Wilson, Ryan Womack, Connie Wu (recorder)
- Agenda was approved after tabling
Gacemary's items to the next meeting.
- The previous meeting minutes were
- Budget and spending update NB
collection budget update and summary was reviewed. Total RUL free balance
was -$15,685 and NB monographs free balance was $20,795 as of 5/13. Our ordering
and spending rate is proceeding well as we enter the final stretch of our
- NBCG elections The term of Chair
of the A&H Subgroup ends on June 30th of this year. We need nominees to fill
this slot for the next two-year term. A new Chair of Reference including electronic
resource component subgroup is also needed. After discussion, the group decided
to have a nomination and election process via emails. Please check with nominees
before your nomination. All NBCG members are eligible to nominate candidates
for these two positions and only tenured librarians are eligible to serve.
- Follow-up and critique of Selector
Budget Request Forms Most selectors have submitted the form. General feeling
is that overall this exercise is a good idea and will give us a better picture
of our current collections and areas that need to be strengthened. But some
concerns and suggestions were raised during the discussion:
- Some requested information
should not be included in the form, such as number of students and faculty
members. This type of statistical data can be more effectively compiled
- Many of our important resources
are in electronic format and funded out of ELPX, a fund code controlled
by Central. Because there is presently no easy way to analyze or determine
the cost of the various resources lumped together in ELPX, selectors cannot
determine what share of the overall e-products costs are attributable
to their specific subject areas.
- Because University and campus
priorities are a moving target with many ambiguities, it is difficult
to respond to question 14;
- RUL administration should
provide the necessary information about the university and campus priorities
- RUL administration should
negotiate with academic departments that if they start a new program,
they should provide new collection funding to RUL;
- Selectors require better guidance
about how best to respond to question 13. The interpretation of the question
varies among selectors;
- The current budget for existing
programs is based on historical experience. RUL should come up with a
more substantive methodology for determining fund code allocations that
is at least partially formulaic in nature.
- The NB members of CDC should
bring our concerns and suggestions to CDC;
- We would like to see Bob's
report based on the feedback he gathers from the answered forms.
- Miscellaneous announcements
Tricia Libutti reported the access point for the new ERIC database will be
journals only. The search results will include links for contact points for
acquiring resources. But gray literature and ERIC clearinghouse documents
will no longer be included.
Kevin Mulcahy cautioned against buying-stand alone CD-ROM products because
changing technology may cause problems for future data access.
Marty Kesselman reported that the LinkSource Implantation committee is working
with Ebsco for the trouble shooting of the new A-Z e-journals list. Questions
and concerns about LinkSource and the list should report to the committee.
Laura Mullen reported that LSM finished the special collection weeding project.
Any questions related to the collection can address to her.
Helen Hoffman suggested CDC consider ordering e-books as a continuing subscription.
Jackie Mardikian asked about the procedure to send unwanted donated books
to Africa. She suggested inviting Thelma Tate to our future meeting.
Laura Mullen suggested that book donors be advised in writing that RUL may
not always be able to add their gift books to our collections. She will prepare
a draft of an information sheet that might be applicable to such situations
and present it to NBCG for discussion and approval.
Howard Dess attended a demo from Elsevier. The new product called Scopus was
very impressive. The citation search feature is even more advanced than the
one offered by Web of Science.