Minutes of the New Brunswick Library Collection Development Group (NBCG)

October 26, 2007

Present: Kevin Mulcahy (Chair), J. Cassel, Tao Yang, K. Denda, G. Smulewitz, M. Fetzer, H. Dess, D. Shulman, J. Niessen, R. Gardner, M. Lo, P. Piermatti, M. Kesselman, R. Womack, M. Wilson (Recorder)

1. Kevin introduced new colleagues, Tao Yang (East Asian) and Donna Shulman (SMLR).

2. Minutes of the September 21^st NBCG meeting were approved without revision. 

3. Chair’s Report

Budget updates:

• Kevin reviewed RUL All Funds Summary (FY2007-2008) and the NBL State/Non-State Budget Summary (FY2007-2008) extracted from the Dstation reports. Some of the highlights were:
• RUL entire state budget is down slightly from FY 2007, and down about 10% from FY 2006 (the best year for state funds).  RU Online now accounts for about 47% of total state budget. The nature of the“O” fund (a budget code designation for electronic resources) was briefly discussed since some of the online titles are subject specific. For example WOPO is an online title in Women’s Studies.
• Although not reflected in the current WorkFlow, the non-state fund will increase, as allocations are completed. However, it is expected that we will have less non-state funds than last year due to decreased amount of phonothon and gift funds. 

CDC updates:

• Failure to secure continued state funding for the NJ Knowledge Initiatives (NJKI) would have a devastating impact on science disciplines.
• Inform AUL of any new academic initiatives for undergraduates so that chronic under funding for undergraduate studies can be addressed
• Inform CDC team leaders (K. Hartman, L. Mullen, & J. Sheperd) of individual journal titles costing over $1000.
• Consolidate the wish list of titles (compared against peer AAU institutions) and send it to AUL for Collections—the list is due November 10, 2007.

Acquisitions updates:

• Foreign orders are somewhat behind due to staff vacancy.
• Concern was expressed that a random check of Gobi items in science revealed that ¼ of items were found in “in-process” after six months of the shipment dates. The cause of this delay may be due to staff reduction or the way an item moves through the “fast cat”, “copy cat” and “original cat.” processes. It was pointed out that one of the charges of the newly formed ISAWG is to study the timeline from order to shelf.
• RuCore –October (2007) students completing dissertations in the Graduate School in New Brunswick were required to submit PDF file of their dissertations for ETD deposit purposes.  The expectation is that the project will eventually extend to other doctorate-granting schools within the university.
• A VALE task force, including RU, William Paterson, and Montclair, is exploring a last copy in NJ policy dealing with pre-1900 imprints.
• JClient installation is underway and training will be offered.
• Gift cataloger resigned. Melissa Defino handles gifts. Gift questions should be addressed to Mary Beth.
• During the first quarter of FY 2008 we spent $102,384 less on the YBP approval plan than in the first quarter of FY 2007.
• Non-State allocation—some areas are straightforward and some others require consultation with selectors. If non-state fund is already allocated in your fund please start spending.

Team Leaders Report

• Womack (social science)—plans to call a December meeting for social science selectors
• Gardner (science) --Science librarians will meet on November 1 to discuss allocation
• Cassel (Generalists) –will review list compared against peer institutions
• Smulewiz (DTS )
  

DTS is logging price increases of 20% or more for the 2008 subscription period.  The price increases thus far have totaled approximately $66,000 and average a 29% increase for the titles in question.  Normal price increases average between 7-12%.  For 2009 we will monitor price increases of 15% or more to have a better understanding of expenses.  In many instances the price increases this year were due to a change in offerings from certain publishers: Haworth, Oxford and Cambridge. In some instances we had online access for free with print and now a large fee was applied to maintain a combined subscription.  The circumstances were presented to CDC and it was agreed to move all Haworth titles to online only and cancel duplicate print subscriptions and to change all Cambridge and Oxford titles to online only.  These changes along with special rates from our NERL association will save the libraries $27,149 and provide access to an additional 186 titles.   It's an offer we cannot refuse.

Updates:

• CDC charged a group of librarians to study and analyze data how collections are used to determine the nature and pattern of general use of collections
• Kilmer has been engaged in reviewing 484 periodicals titles in microfilm. IRIS records are not reliable and we would like to consolidate Kilmer holdings with other units. Selectors will be asked to review the list.
• November RUL faculty meeting will have a component on Scholarly Communication. Selectors are encouraged to help determine collection policy for RuCore.

Sakai Selectors Site

• Cassel demonstrated the Sakai site for RUL selectors and its functionalities. Please visit https://sakai.rutgers.edu/portal. Sign in with your Net ID and click Selectors/Liaisons’ tab.  Send comments to Jeris who is looking for volunteers to test the site.

Respectfully submitted by,
Myoung C. Wilson
Secretary pro temp