STAFF RESOURCES

Minutes of September 19, 2008 Meeting

Present:
J. Cassel, K. Denda, R. Gardner, S. Harrington, K. Hartman, T. Izbicki, M. Kessleman, T. Kuchi, M. Lo, K. Mulcahy (chair and recorder), L. Mullen, J. Niessen, D. Schulman, R. Sewell, G. Smulewitz, R. Womack, C. Wu.

Bob Sewell and Gracemary Smulewitz provided an overview of the need for a serials review and cancellation project. In brief, the $1,200,000 addition from Vice President Furmanski came close to covering serials inflation and the cost of NJKI databases, but left us without any contingency funds or margin for error. Gracemary documented the need for contingency funds with the example of a title that cost $11,000 in 2008 for which the producer is now demanding $18,000. Other increases, even if less drastic, are to be expected during a typical year and require funds in reserve. We are already canceling all Blackwell print titles in favor of digital only, with hopes of saving perhaps $30,000. But we are working in a dynamic, constantly changing environment.

Gracemary reviewed the spreadsheet and provided additional documents explaining it and indicating the proper workflow. The spreadsheets will be [and already are] posted to the T drives at Alex and LSM (as well as Dana and Robeson). Any money saved through this process will go to the central contingency fund for reallocation as our situation becomes more clear during the year.
Selectors should be guided by existing policies regarding the location of a sole remaining print copy (normally located in the designated research collection) though there is room for negotiation and flexibility in some instances.

Questions were raised about the impact on article delivery and copyright payment issues. Currently Access Services appears confident about being able to handle increased demand, but we'll need to monitor the possibility of additional copyright payments.

Bob outlined several criteria:

  1. If a journal is available in print and online (from a stable source) all print should be canceled except if online is inadequate for the needs of a discpline (e.g. art).
  2. If retention of print is a condition of online access, cancel down to minimum number of print copies.
  3. If there are multiple print copies with no online access, cancel all but one (normally housed in research collection)
  4. Unique print or online journals should be canceled as appropriate (e.g. high cost, low use, easily replaced by Article Delivery).

Kevin distributed a New Brunswick budget update and YBP approval plan update. YBP expenditures seem consistent with last year's pattern.

Ryan presented a proposal to address space concerns in the Alexander stacks by moving certain business ranges to the Kilmer Library. These are ranges that would now go to Kilmer but which were not moved at the time Kilmer was designated as the business collection in NB. Gracemary has indicated that the plan seems feasible from DTS's perspective, and there was consensus to proceed with a pilot project to confirm feasibility. Other selectors noted the need for weeding at other libraries, and suggested being apprised of any duplicate titles being discarded during an eventual move.

Brief mention was made of a report from Judy Gardner and Francoise Puniello at LRC indicating that there is space at Annex for the Alexander weeding project and for other ongoing weeding projects.

Mei Ling suggested that if money is saved by the cancellation project, consideration be given to applying some of those funds to e-book purchases, and Marty urged the need for e-book packages, not just haphazard acquisition of individual titles--a topic that will be explored in future meetings.

Respectfully submitted,
Kevin Mulcahy (Chair & Recorder)



 
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