Minutes of March 9, 2010 Meeting

Present:: Mary Belinsky(guest), Kayo Denda, Mary Fetzer, Rebecca Gardner, Melissa Gasparotto, Tom Glynn, Sara Harrington, Helen Hoffman, Karen Hartman, Qian Hu, Tom Izbicki, Mei Ling Lo, Jackie Mardikian, Gracemary Smulewitz, Gene Springs, Bob, Sewell, Mary Beth Weber (guest) Ryan Womack (Chair), Connie Wu(recorder)

1. Approval of agenda

Agenda was approved.

2. Approval of Minutes

Deadline for correcting draft minutes of the Feb. meeting is next Friday.

3. Chair Report (Ryan Womack)

Reference and A&H subgroup chair positions for two years starting July 2010 are available for election. Usually the positions are for tenured librarians. Let Ryan know if you are interested.

Approval plan has been spent quickly.

Development fund needs to be spent by June 30, 2010 and Phonothon funds need to be spent by April 12, 2010.

4. Team Leaders Update

Rebecca (Sciences) reports that science librarians are busy spending;

Karen (SS) also asks selectors to continue to spend down, she will help any selectors who need assistance.

5. LRC Update: (Karen)

LRC talked about next year budget situation. A task force is starting to look at indexes and databases. The State Library may be merged with Rutgers Univ. It will mainly affect RUL.

6. DTS Update (Gracemary)

Wiley Blackwell package proposal was sent out. It is currently under review by Wiley Blackwell. E-book Task Force is looking at a patron driven model to match selectors with records.

7. Acquisitions (Mary Beth Weber)

Now we can filter not just by fund code, but also by selector's name in the Coutts system.

The deadline for stopping book order is April 12, 2010. But if for some reason you cannot finish orders by the deadline, you can still send in order requests to Mary.

Mary Lynn Kingston from Coutts will visit Rutgers and update the profile.

8. Liaison Relationship Working Group Report: (Connie Wu)

The group thanked selectors for reviewing first four Excel files. Now selectors are asked to review two more Excel files on Alex Library T drive. (The review procedure sheet was distributed and it is available on Alex T drive too). Deadline for the feedback is April 10th. Please review for accuracy and add your comments in the comment areas. The Working Group will review the results and report back to NBCG.

9. LibGuides Discussion (All)

Ryan: What is potential using LibGuldes to create guides at RUL and what would be the impact on liaison relationship?

Mary: A task force is establishing for LibGuides. Anyone who would like to contribute, please let Mary know.

Melissa: LibGuides is a web 2.0 content management and publishing system created by SpringShare, a company created by a former librarian. A library just needs to subscribe to the service. All guides created by LibGuides will be in the same format.

An introductory discussion followed.

10. Budget Discussion (All)

Ryan: next year budget does not look promising. We should have a general discussion about strategies to cope with the potential cut or give back.

After the discussion, the following areas were suggested to look at:

RU merges with Thomas Edison College will affect RUL subscription contracts.
Renegotiate with publishers for further discount or get one year free contracts;
Treat each collection segment differently, such as indexes, journal packages, membership, etc.;
Pay for view for each article;
Look at cross discipline databases. Should we continue support them?
Conduct ILL borrow data analysis to understand needs of academic programs;
Repackage full-text journal packages;
Establish a task force to look solutions ASAP;
Look for areas for a temp. cut for one year or for several years and repurchase them later when the budget situation is getting better;

10. Microfiche subscriptions should be look at.

11. Announcements

Sara: Bibliography of the History of Art database will be discontinued on April 1, 2010. Please send questions regards to the database to Sara.

Bob: Task Force for Collection Analysis is established. Anyone who wants to serve, please contact Bob.

There is potential funding for one time purchases at the end of the year.

12. Adjourn

Adjournment at 11:30am

Respectfully submitted by Connie Wu on March 25, 2010

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