New Brunswick Libraries
Information Services Steering Group
May 8, 2003
Present: Stephanie Bartz, Jeris Cassel, Ron Jantz, Marty Kesselman,
Penny Page (recorder), Pat Piermatti, Myoung Chung Wilson (Chair)
- One item regarding NBL instruction activities was added under New Business.
- The minutes for March and April were approved and will be posted to the
- New Business
Old business items and other reports were postponed due to time shortage.
- Budget - There is no new information. Reference team leaders should
prepare voucher requests as per normal situation, (but be prepared with
plans for 5-10% cut, if asked). Get voucher requests to M. Wilson by the
end of May. Kilmer request should include voucher money to cover the loss
of Ben Beede's reference hours in case we are not allowed to fill the position.
If that line becomes available, we should recommend hiring a Librarian V
for one year before making a final decision on the disposition of the line.
There is also one sabbatical to cover (Jantz), and Lisa Roe has been re-hired
to cover this slot. When hiring co-adjutants for sabbatical replacement,
there is a maximum of $4000 available. In order to cover needed hours, we
may have to cap the hourly rate (about $22/hr.). There was also discussion
of problems related to continued employment on voucher at student rate after
students have finished school. This often happens while graduates are looking
for full-time jobs. We need to re-evaluate this and possibly put a cap of
one year on this practice.
- P4P - There was discussion of the draft performance standards for
Unit Computing Specialist (UCS). When Isaiah Beard moved to the SCC, the
open position at LSM was reclassified to better reflect the job duties.
The Douglass position held by T. Joachim was also reclassified. The Kilmer
position has not been reclassified at this time, as it currently involves
more emphasis on reference assistance and less in technology support. Separate
performance standards (already developed) will be used for evaluation of
that position. The group reviewed the draft standards for the reclassified
UCS positions compiled by M.Wilson and recommended minor revisions (delineating
"Meets Standards" and "Exceeds Standards" for each category
of tasks). M.Kesselman will revise, and the performance standards for UCS
will be added to the NBL Reference Manual when approved. It was suggested
that staff should be encouraged to describe the impact of their job contributions
when preparing the self-assessment. M.Wilson will contact M.Wilt to suggest
holding a workshop on doing self-assessments.
- Ask-A-Librarian 2003-2004 - We may need to recruit additional librarians
for the next academic year. It was suggested that reference desk hours be
reduced for those who serve on AAL. Reference team leaders should poll their
units to see who is currently serving, who wants to continue or resign,
and who would like to join. Contact M.Wilson with the results.
- NBL exchange program - We will continue this program as it is currently
- NBL instructional activities - R.Toyama is meeting with the NB
Academic Coordinating Council on 5/12 and wants to present a brief overview
of the status and impact of our instructional activities. She can use fall
2002 statistics and other information contained in the annual report on
the Instructional Services webpages. We are currently running two integrated
instructional programs-Shaping a Life (Douglass) and English 201. We have
increased the number of instructional sessions and tried a variety of approaches,
including tutorials and the use of SCILS students as instructors. Our biggest
problem is the lack of instructional infrastructure; volunteerism is still
the basis of our instructional programs, and we need consistency as well
as quality in our programming.
- 2003 fall orientation - Alexander and LSM will be open for two
hours on 8/31 for Rutgers College fall orientation. Access Services will
open and close the buildings, and the Instructional Services group will
be asked to train student tour guides (no librarians will be needed for
the actual orientations). We will provide handouts (Explore, Discover, Learn
brochure and LSM Quick Guide for general information). The most important
things to include in a five-minute training script are basic access services
(barcode and PIN), URL for remote access, and using IRIS as a gateway to
Penny B. Page