Present: Stephanie Bartz, Jeris Cassel, Ron Jantz, Marty Kesselman, Penny Page (recorder), Pat Piermatti, Myoung Chung Wilson (Chair)

1. One item regarding NBL instruction activities was added under New Business.
   
   
2. The minutes for March and April were approved and will be posted to the NBL webpage.
   
   
3. New Business
   
   
• Budget - There is no new information. Reference team leaders should prepare voucher requests as per normal situation, (but be prepared with plans for 5-10% cut, if asked). Get voucher requests to M. Wilson by the end of May. Kilmer request should include voucher money to cover the loss of Ben Beede's reference hours in case we are not allowed to fill the position. If that line becomes available, we should recommend hiring a Librarian V for one year before making a final decision on the disposition of the line. There is also one sabbatical to cover (Jantz), and Lisa Roe has been re-hired to cover this slot. When hiring co-adjutants for sabbatical replacement, there is a maximum of $4000 available. In order to cover needed hours, we may have to cap the hourly rate (about $22/hr.). There was also discussion of problems related to continued employment on voucher at student rate after students have finished school. This often happens while graduates are looking for full-time jobs. We need to re-evaluate this and possibly put a cap of one year on this practice.
  
  
• P4P - There was discussion of the draft performance standards for Unit Computing Specialist (UCS). When Isaiah Beard moved to the SCC, the open position at LSM was reclassified to better reflect the job duties. The Douglass position held by T. Joachim was also reclassified. The Kilmer position has not been reclassified at this time, as it currently involves more emphasis on reference assistance and less in technology support. Separate performance standards (already developed) will be used for evaluation of that position. The group reviewed the draft standards for the reclassified UCS positions compiled by M.Wilson and recommended minor revisions (delineating "Meets Standards" and "Exceeds Standards" for each category of tasks). M.Kesselman will revise, and the performance standards for UCS will be added to the NBL Reference Manual when approved. It was suggested that staff should be encouraged to describe the impact of their job contributions when preparing the self-assessment. M.Wilson will contact M.Wilt to suggest holding a workshop on doing self-assessments.
  
  
• Ask-A-Librarian 2003-2004 - We may need to recruit additional librarians for the next academic year. It was suggested that reference desk hours be reduced for those who serve on AAL. Reference team leaders should poll their units to see who is currently serving, who wants to continue or resign, and who would like to join. Contact M.Wilson with the results.
  
  
• NBL exchange program - We will continue this program as it is currently operating.
  
  
• NBL instructional activities - R.Toyama is meeting with the NB Academic Coordinating Council on 5/12 and wants to present a brief overview of the status and impact of our instructional activities. She can use fall 2002 statistics and other information contained in the annual report on the Instructional Services webpages. We are currently running two integrated instructional programs-Shaping a Life (Douglass) and English 201. We have increased the number of instructional sessions and tried a variety of approaches, including tutorials and the use of SCILS students as instructors. Our biggest problem is the lack of instructional infrastructure; volunteerism is still the basis of our instructional programs, and we need consistency as well as quality in our programming.
  
  
• 2003 fall orientation - Alexander and LSM will be open for two hours on 8/31 for Rutgers College fall orientation. Access Services will open and close the buildings, and the Instructional Services group will be asked to train student tour guides (no librarians will be needed for the actual orientations). We will provide handouts (Explore, Discover, Learn brochure and LSM Quick Guide for general information). The most important things to include in a five-minute training script are basic access services (barcode and PIN), URL for remote access, and using IRIS as a gateway to information resources.
  
  
4. Old business items and other reports were postponed due to time shortage.

Respectfully submitted,

Penny B. Page