NEW BRUNSWICK INFORMATION SERVICES GROUP
TEAM LEADERS MEETING
MONDAY, MARCH 13, 2006
KILMER LIBRARY

Present: S. Bartz, J. Cassel (co-chair), R. Jantz, M. Kesselman (co-chair), K. Mulcahy (recorder), P. Piermatti, P. Page, E. Stec.

  1. General Evaluation of ISG
    Last year the faculty decided to eliminate the Information Services Steering Group and also to have NBLF meetings bimonthly instead of monthly. There have been no reference team leader meetings this year prior to this meeting. The absence of meetings appears have hindered discussion and impeded communication, so after some discussion, it was decided that there is sufficient need for a body like the Information Services Steering Group (ISSG) that we will recommend to NBLF that ISSG be reconstituted. Membership should probably include the reference team leaders, representatives from Access Services, and others, as determined by NBLF, but meetings should be open to all interested librarians.

  2. Connection of Access Services and NBISG
    The dissolution of ISSG and the lack of team leader meetings contributed to diminished communication between information services librarians and Access Services. Some libraries have dealt with this locally–Douglass with its seamless information approach, and Alexander by inviting a representative from Access Services to reference team meetings–but there was a strong consensus by the group that a high level member of Access Services should be a regular member of the reconstituted Information Services Steering Group

  3. Information Services Budget Review
    NB had $5000 less this year, but is managing. LSM has been able to return some voucher money to assist Douglass. Kevin will check but believes Alexander will be able to return money as well. We hired fewer instruction adjuncts this spring simply because fewer were available.

  4. Payroll Changes and Review of Sing-off Program.
    New university regulations mandate that the person preparing the payroll cannot also sign off on it, so we need to determine new procedures and decide who will be responsible. Possibilities include the reference team leaders (who might not always be available at the needed times), the computer specialists at LSM, Kilmer, and Douglass, or Access Services staff. Questions were raised about the level of responsibility/liability assumed by the person signing off and also about the five hours worked/fifteen minute break rules. Jeris will pursue these questions with Charlene Houser.

  5. Ongoing Web Projects
    There was a substantial discussion regarding projects like the NBL statistics databases, the building directory (floor plans), and the Common Knowledge Database (among others). Questions raised include the purpose(s) for gathering statistics, whether particular databases should be hosted and supported at the NBL level or should appropriately migrate to system-wide, who should gather and input statistics, the role of the Scholarly Communication Center, and general questions of ownership and responsibility for databases.

    In regard to statistics, we need to clarify what is needed by central for national reporting purposes, and what we want for local planning. There is a concern that after significant time spent improving our data gathering we still lack clarity and consistency. We’ll explore having one person from the administrative team be responsible for tabulating all instruction statistics as a way of ensuring greater consistency (reference statistics do not seem to be as much of a problem.

    The CKDB continues to be used, but Marty suggests we consider a different approach for providing this information–an FAQ model which might also subsume the current Subject Research Guides (currently a priority issue for the cabinet. This is an issue to be raised with NBL and then with RUL. Public Services Council has in the past refused to put the NBL Directory (of building floor plans) on the web, but this is an issue we might want to raise again with changing leadership. If we can post the directory on the web, we’ll need to confront the issue of ownership and updating, and we’ll need to coordinate with Access Services to be sure we are not duplicating effort.

    The role of SCC in a reorganized library structure raises some issues. Will SCC focus more on large projects? Ron suggests there will be continued support for smaller projects. SCC is currently moving from Cold Fusion 5 to Cold Fusion 7 (a labor intensive shift) and will probably move away from Cold Fusion entirely in the future. Will we need to rely on the NB PC coordinators for support of local projects or will that place an unfair burden on them. There seemed consensus that we should not be wedded to current projects or databases, but to the values they represent and the benefits they offer our users, and thus we should be open to changes in format and ownership. There was also consensus that we need in some way to provide an “incubator” for smaller projects.

  6. Updates
    Pay for Performance dates and guidelines are expected to be announced soon.
    Librarians need to submit midyear reports by March 31.
    Maryann Kruglinski has replaced Mira Foster as a Librarian V at Alexander.
    Douglass Library has formed an ad hoc group for the Multi-Media Resource Lab. The group will be visiting similar facilities.
    The Alcohol Studies Library will be losing significant space to Stem Cell Research. The renovations might require closing of the library during some stages

    Karen Wenk will be leaving LSM at the end of June. Claire has been out on family medical leave. LSM is looking at Saturday reference hours during the summer, examining statistics to see if usage justifies current hours.
    Kilmer has ongoing projects involving weeding and relocating collections, and is still hoping for new carpeting.
    A proposal for RefWorks is going to the Dean of FAS for funding. Training will be provided by the Center for the Advancement of Teaching. Since it is web-based, the libraries’ primary responsibility would be assisting with questions of how to use. Rutgers might also get some subscriptions to EndNotes, and we might then have a web page indicating the level of access to and support for both project. These possibilities might be vulnerable to a bad budget.
    NBLF raised the issue of tours/aids using IPODS or the coming VPODs (video). Marty will bring to PSC.

    This group will meet once again prior to the May NBLF meeting, and we’ll have a preliminary discussion of the dual chair system for ISG.

    Respectfully submitted,
    Kevin Mulcahy