New Brunswick Libraries Faculty Meeting
October 16, 1998
 

Present:  B. Beede, I. Caparros, N.Chou, J. Consoli,  E. Fabiano (convener),
                  M. Fetzer, R. Gardner, M. Gerwitz, E. Gilbert, R. Jantz, M. Kesselman,
                  L. Langschied, L. Maman, J. Mardikian, J. Mi, K. Mulcahy, F. Olin,
                  M. Page, P. Page, H. Rusak, J. Sloan (recorder), F. Tehrani, L. Vazquez,
                  I. Weintraub, C. Wu

Agenda:

1. Minutes of September 18 were approved.

2. Introduction of new RUL staff - Toyama

Ryoko introduced new members of administrative staff, Julia DiMeo, Director of
Development, and Samuel MacDonald, Webmaster. Julia’s priority is to raise major
gift monies for the libraries and  will be showing off the libraries especially to gain
support for  the strategic plan.  Another goal is to assist library faculty in connecting
with funding sources for special projects.
Sam will facilitate and enable the placement of content developed by the library
faculty on the web, and will update and redesign current webpages as well as work
with librarians to create new ones.
Maya Gerwitz was introduced and welcomed as temporary librarian for the Art Library.
3.  Director’s report – Toyama/Puniello
Francoise is leading a committee investigating the purchase and implementation of
networked printing systems for NB libraries especially with the increased need to print
for electronic full-text journals; the preferred route is to acquire software to use on our
current PCs.  These systems are all intended to provide copies from a networked printer
in response to copicard entry.  Projected dates for operational printers are:  Douglass and
Kilmer by January 1; Alexander, Dana and Chang by March 1; all others by June 1, 1999
Discussion ensued on cost per print copy, # of printers per library, changing the dates of
implementation for particularly libraries and the many technical problems involved with
Proquest and accessing and printing full-text from same.

Ryoko distributed several NB organization charts and suggested that "reorganization" per se,
is complete. The framework for organizing anew has been created and we are an evolving
NB organization.  14 staff positions in NB have been upgraded, 3 vacant positions downgraded
and 2 transferred to Central Administration for electronic ILL.  Because we were so successful
in acquiring several upgrades, our procedures and documentation for upgrading positions are
being used as a model by other departments within the University.

Other useful lists distributed were:  NB Libraries List of Contact Persons by Function, Table
of Contents of the NB Annual Report, and List of Temporary Librarians.  We are now an
"evolving" organization. All of the above charts and lists are updatable online.

4.  NB Collections Group, locations subgroup report -  Sloan
Jane reviewed the June 3, 1998 "Report of the Locations Subgroup" which had been
distributed in the summer. There is also a "Summary of Recommendations [Revised and
approved, July 10, 1998] available. The report covered DSS/Cook changes in collections
and recommendations for these subject areas: american studies, business, sport & exercise
science, theater arts and dance, women’s studies, visual arts.  There was further discussion
following questions about the adjustment of fund codes to reflect moving collections, funding
to move collections, changes in collection responsibility.  The status of the business collection
at Kilmer and women's studies at Douglass was clarified in the Long Range Plan appendix
titled "Location and Dispersion of Collections in New Brunswick"
(http://libraries.rutgers.edu/rulib/long_range_plan/long_range_plan_main.html) stating that
the present arrangement  is satisfactory.  The Locations Subgroup worked within those
guidelines regarding these two areas.  Ilona Caparros moved for approval of the report;
all but one voted in favor.

Other issues regarding collection development were raised, discussed and referred to the
Collections Group for further discussion:  need for guidelines/policies for collecting in
subjects such as area studies which crosses many subareas (L. Vazquez); review of liaison
relationships with departments (B. Beede).

5.  Information Services Steering Group update – Mardikian
Jackie reviewed the "NB Information Services Steering Group Implementation Planning
Document" and emphasized that it is an evolving plan. The ISSG’s first priority is
implementing the new Administrative Services Team.  For support they are looking at
software capable of providing a "queuing" model to determine what kind and what depth
of personnel is appropriate at various locations.  A question was raised about how the new
team would accommodate discussion of technical changes.  How do we solicit input and
influence decision-making?  Another question was raised about the overlap of functions
among the NB groups, teams and departments.  While there is agreement that our traditional
divisions of technical services, information services and collection development are not
self-contained, alternatives are not clearly available.

Other issues raised and discussed included clarifying the relationships of some "boxes"
(groups) on the organizational chart distributed earlier (C.Wu) and communication
improvements to inform on important issues such as the discussion on MARC records
in the latest SACOTAS minutes (M. Fetzer).

6.  Updates on current APP searches
Marty Kesselman – There are forthcoming interviews for two candidates for the Information
Technology position in the SCC.  There will be public presentations given by both.  One of the
candidates in the pool had an ABD in Library Science, but not an MLS.  Whether or not they
are equivalent is being reviewed by Marianne Gaunt.

Kevin Mulcahy – The Humanities and World History candidates are being reviewed;
selections for interviews should occur in early November.

Mary Fetzer – Twenty-two or so applications received; final candidates for the Business
Librarian will be announced soon.

Connie Wu – The APP for Information Technology Librarian for the Sciences has gone
to Marianne Gaunt for approval.

7.  Proposed organization for SACs
Marianne Gaunt’s position paper on the SACs was distributed. Extensive discussion
ensued, about the roles and responsibilities of SAC faculty members; the complexity
of the communication task and the question of whether or not we wanted to pursue the
election of faculty members as SAC chairs.  While there was interest in such a change
in SAC structure, our readiness to chair was questioned.  A future model of users at the
top, librarians most familiar with their needs next, and administrators responding in
support at the bottom was offered.  While setting agendas, recording discussion, and
making and communicating decisions would be helpful to our goals, we may not yet be
sufficiently experienced or effective.  A decision was made to put forth a statement
about the timing of the serials cuts and consequent lack of preparation, as an example of our
questioning of the less than satisfactory effectiveness of the current decision making process.
8.  Organizational assessment – Fabiano
 A statement from A. Tallau, regarding the "Report of the Locations Subgroup"
was read earlier in the meeting.  It points to the need for verifying the process of
moving decisions on issues made by “groups” to the full faculty; this took some time.
Clarification will be discussed at the next meeting.
NEXT MEETING: November 20, 1998, 9:30am, SCC rooms 406/407.