Libraries Faculty Meeting
February 19, 1999
B. Beede, I. Caparros, J. Cassel, N. Chou, J. Consoli, E. Fabiano (convener),
M. Fetzer, R. Gardner, E. Gilbert, R. Jantz, M. Kesselman, L. Langschied,
J. Mardikian, J. Mi, K. Mulcahy (recorder), F. Olin, N. Putnam, H. Rusak,
J. Sloan, T. Tate, F. Tehrani, L. Vazquez, M. Wilson, C. Wu
1. Motion to approve minutes of the December 18, 1998 meeting made
seconded by Ben.
2. Director's report – Toyama
a. Copies of New Brunswick librarians' annual reports were distributed.
everyone to keep ongoing records of accomplishments during the year as a natural
cumulation for these reports. Group leaders were thanked for submitting mid-year reports
of their activities.
b. Ryoko thanked Emily for developing a NB Faculty Handbook and the "New
Orientation Program" both to be used when new faculty come on board. Ryoko stressed
the importance of being consistent as well as comprehensive in orienting new faculty.
c. Faculty are urged to keep accurate records of vacation time and not
to accumulate large
numbers of days to carry over. Ryoko will request a survey to determine the status of accrued
vacation time for librarians. Emily will clarify the policy on carrying over vacation days
year-to-year, i.e., the number and for how long.
Ryoko remained for the entire meeting and will continue to do so in the future.
Much of our
business requires administrative information that is timely and available from Ryoko.
3. Lines, lines, all about lines – Fabiano
Note: The discussion was extensive and was suspended and returned to following
presentation by Marianne Gaunt, University Librarian, Item #4.
There continues to be a two-fold concern with filling vacant faculty lines
in New Brunswick:
1) creating position profiles that truly reflect NB needs and are not building-bound and
2) moving the process along in a reasonable time-frame.
Emily outlined the current process. The addition of an Advisory Board (fall 1998), to orchestrate
the process, proved to be too cumbersome; the Board could play a more effective role as mediator
when there is a lack of consensus in NB faculty with a particular position profile.
Highlights of the discussion:
We need to develop a proactive process of recruitment, not reactive, i.e.,
to ascertain line needs before vacancies occur
There are no fixed number of faculty lines in individual NB libraries, just
history, which leads to
automatic replacement of positions as they exist. Several comments were made, in various ways
that this should not be.
Who will determine what the developments are in NB so that we hire in that
to do some philosophical groundwork before working out the procedures.
We were reminded that the NB faculty had already voted on a NB Planning Group
be comprised of the subgroup of NB librarians on the RUL Planning Committee.
The NB Planning Group, with information at-hand about current faculty vacancies
in NB, and
future developments in mind, will prepare a discussion document which will articulate NB
libraries' needs in recruiting new faculty. Marty offered to convene the Group; members also
include Jeris, Ferris, Nancy, Howard and Farideh. Input will be solicited from the 4 NB groups.
Open position descriptions will be brought to the NB faculty as a whole, early in the process,
through special meetings as needed.
4. Budget update/other issues – Marianne Gaunt
a. This budget year is a better year for RU overall with a 2-3% increase.
The University is also
getting $169 million in capital funding for deferred maintenance, hopefully with broad
interpretation of what that means. The libraries should receive some capital funds.
Marianne referred to the Faculty/Administration advisory group on the libraries'budget
already formed. We should assume "zero-based" budgeting, i.e. no increases; cuts and
cancellations would be anticipated. Small increases may be forthcoming but not of the
magnitude we would hope/need. We may have to set priorities, choose disciplines to cut,
avoid the devastation that some disciplines might face.
b. Marianne has met with CSPAD and the Dean's Council about the libraries'
and the "Digital Library Initiative". CSPAD is interested in how faculty have input into collection
development in the electronic age and would like to see the decision group be broader. CSPAD
is accepting of the access paradigm for the libraries. Both groups conveyed a sense of openness
to new strategies and approaches.
Faculty had the opportunity to ask questions following Marianne's presentation.
5. Open Technology Librarian position – Kesselman
The recent search for a Technology Librarian to replace Boyd Collins raised
about recruiting for these types of positions. Should we make the APPs more specialized?
Can we get a single person to do everything? Should we hire subject specialists with technical
expertise and expand on that expertise to acquire technical skills we need?
Consensus was to put the search for the "Digital Projects Librarian" in the
sciences on hold.
The NB Planning Group will provide a report and recommendation regarding this position at
the next faculty meeting, March 19, providing the opportunity for discussion and decision-making
but will also post this information via the nbfaclist by March 12 providing enough lead time for review.