New Brunswick Libraries Faculty
Alexander Library Pane Room
June 20, 2003 - 9:30 a.m.
Present: Kevin Mulcahy (Chair), Linda Langschied (Recorder), Rebecca
Gardner, Mary Fetzer, Howard Dess, Trivini Kuchi, Stephanie Bartz,
Farideh Tehrani, Patricia Libutti, Karen Hartman, Jeris Cassel,
Penny Page, Jackie Mardikian, Sara Harrington, Karen Wenk, Lourdes
Vazquez, Connie Wu, Ron Jantz
- Approval of the Agenda.
- Approval of the Minutes from May 16 NBLF meeting. Decision:
Recorder (Libutti) will incorporate changes e-mailed to her in
previous days and resend. Approval will take place at next NBLF
- Interim Director's Report - Tehrani.
- Wireless project for library buildings. Tehrani reported that
designated buildings will be wireless-ready by fall semester.
Project initiated via VP Salapatas' office; NB ISSG (Myoung
Wilson, Chair) produced plan. Areas with wireless coverage will
be: Alexander - graduate and u-grad reading rooms; reference,
periodicals reading area, atrium, Scholarly Communication Center.
LSM - all three floors ideally; possibly only 2 possible with
current budget. Kilmer - Main floor. SERC and CHANG work begins
2nd week of July.
- Request from Ron Becker re storage in Annex for Edison Papers
Project materials. RU History Dept. requests space for storage
of 117 containers in the Annex for at least 2 years during their
building renovation. While sympathetic, the NB Faculty voted
not to support this request because 1. space is already a problem
in Annex for our own collections and 2. the Edison collection
would be in "constant use" - and Annex staff would
be tremendously overburdened trying to support the shipping/returning
demands of the department. Libutti shared her experience in
trying to process 50 boxes of gift materials in the Annex -
it cannot be handled adequately there and she is under pressure
to move her materials out as quickly as possible.
- Kick-off meeting for Art Library renovation - July 10. Internal
space is being renovated. Committee: F. Puniello, F. Tehrani,
J. Consoli, S. Harrington, and representatives from RU Facilities.
- Merger of Collection/Access Services. Tehrani presented a
detailed chart that documents the organization of the merged
departments. The reorganization was devised to both reduce redundancy
of two large departments, and close service/work gaps in instances
where each department perceived the other as responsible. Tehrani
will manage the merged department, with 2 assistant heads (Gracemary
Smulewits for Collections and Matthew Sheehy for Access), and
one proposed Preservation/Collection Mangagement Librarian IV
(reports directly to the Director of NBL and works closely with
the Head of Access/Collection Services. A question arose regarding
the role of the "Functional Team" members, and the
reporting structure. Tehrani explaned that each individual reports
officially to their unit supervisor, not to a functional team
coordinator. Membership on functional teams may change, and
the coordinator is elected, while the Unit Supervisor's position
in relationship to the team member is formal and official. The
faculty endorsed the proposed reorganization. Tehrani will give
periodic reviews and updates at future NBLF meetings.
- A replacement for Jazmine Faherty has been hired (start date
July 1) to provide administrative support at Kilmer Library
- Faculty Chair's Report - Mulcahy. Year's highlights/activities
- Open lines: Collections/preservation and SCC Project Manager
position descriptions have been completed and are submitted
to RUL Administration. Langschied added that the positions would
be considered for filling only after the RU/RUL budget for next
year is known, and that the Media is on hold pending an analysis
of the collection/preservation needs.
- Ryoko Toyama's retirement - providing NB faculty input to
RUL Administration re qualities desirable in the new NB Library
- Coming year's challenges:
- Ongoing transition; budget cuts a large factor.
- Recruitment of library faculty in this environment. We
need consider how we present ourselves, since we are attempting
to recruit experienced and highly-qualified candidates to
positions that may have smaller budgets than they are accustomed
to. The current recruitment for a Music Librarian is a case
in point. We will interview a candidate for this position
July 10 and 11.
- Tenured faculty - 7 personnel actions this year. Untenured
must be prepared to close ranks (e.g. in reference/instruction)
as the tenured faculty work on this heavy load of 6 reappointments
and 1 tenure action.
- NBL needs more involvement from faculty (particularly
tenured) in faculty issues/governance. Of 5 elected positions
this year, only 1 election was held as few would agree to
stand for election. In the case of the Deputy Chair, Mulcahy
was "drafted" immediately after serving as Faculty
Chair. Those who have not held elected NBL positions in
the past few years are encouraged to run for office next
- Meeting refreshments - Historically the NBL Chair has
provided. Mulcahy urged that we revise the practice, suggesting
a possible system: rotation among the tenured faculty.
- Brief Reports
- Collection Development Group - Dess
For FY 2002/'03 the overall RULS collections budget rose
by by 11.3% over the preceding year, to $7.8 mill., but this
number is inflated by carryovers from the preceding year and
one time funding inputs, and does not represent a steady state,
sustainable budget figure. A major portion of this increase
was allocated for monograph purchases via the NB approval
plan, firm monograph orders in individual selector accounts
and standing orders: this was deliberately done in recognition
of the lag in monograph purchases in the arts & humanities
and social science dicsiplines over the past few years, and
which was especially painful in 2002 due to the purchasing
freeze that was imposed early in the year. Expenditures from
individual selector accounts both for current periodicals
and periodical packages dropped by 7.6% reflecting the ongoing
shift from print to electronic access via Central, and the
concomitant reallocation of funds from the selector accounts
to Central (Central's share of the overall RULS budget grew
by 36.5% this year). Finally, availability of non-state funds
for collections dropped by almost 15% as compared with last
year, reflecting lower donations overall and reduced earnings
on endowed investment accounts.
Next year's collections budget scenario looks very grim at
present due to the fiscal crisis prevailing throughout the
state of NJ as a whole.Bob Sewell has advised CDC to work
on two contingency budget reduction plans that envision a
worst case cut of as much as 27% and a smaller but still devastating
cut of "only" 13% (we will not get firm budget numbers until
later in the summer after the Legislature and Governor sign
off on the overall state budget, which includes Rutgers).
Expressing the 27% cut solely in terms of journal cancellations
and reduction in monograph purchases, a budget reduction of
this magnitude translates into a loss of approx. 10,300 mongraphs
NOT purchased next year, and cancellation of some 2874 journals.
These estimates are for purposes of illustration only, and
do not reflect other alternatives such as cancellation of
some major electronic packages such as Science Direct. This
option is already a subject of negotiation with Elsevier.
The fate of other electronic resources will be the subject
of recommendations to be made by a working group comprised
of the CDC Networked Resources Teams plus RGS. Finally, another
working group consisting of RGS plus the NBCG Chairs of the
Arts & Humanities and the Social Sciences subgroups will determine
how the NB approval plan might be pared down to keep approval
costs more in line with anticipated budget shortfall.
Thanks to NBCG Chairs & selectors. Challenges: Reappraising
division of funds among humanities/social sciences/sciences.
- Information Services Group - Cassel (for M. Wilson). The year's
- Hiring temporary librarians to cover numerous personnel
- Supervising a SCILS intern
- Developing "common criteria" for Pay-for-Performance
evaluations of Unit Computing Specialists.
- Developing web-based reporting system for BI and Reference
statistics. (Thanks were given to Stephanie Bartz.) Use
will start July 1, 2003.
- Investigated cyber solutions for information services
- Expended money from an ACIC grant that upgraded reference
desk PCs, and submitted a new grant.
- Developed priority zones for wireless service in NB libraries.
- Scholarly Communication Center - Langschied. The SCC staff/librarians
are embarked on developing the RUL digital library platform.
The statewide NJ Digital Highway project has served as an impetus
to push forward on this development in anticipation of a possible
award in September from the Institute for Museum & Library
Studies. The award notwithstanding, SCC will continue development
of modules for RUL's DLI, and to make them public for testing
and review as they are developed. Langschied demonstrated a
prototype one such module - a "Federated Search" system
that allows cross-repository searching of XML and Z39.50 databases.
- NBL Director Search Committee - Mulcahy. The search committee
Ronald Becker, Head of Special Collections
Prof. Rudolph Bell, FAS-NB History Dept.
Jeanne Boyle, AUL for Public Services and Communications
Kayo Denda, Womens' Studies Librarian
Howard Dess, Physical Sciences Librarian
Ann Montanaro, Head of Systems
Kevin Mulcahy, Humanities Librarian
Lynn Mullins, Director of Dana Library, Chair
Prof. Kathleen Scott, FAS-NB, Biological Sciences
Roger Smith, Access Services Supervisor
Myoung Wilson, Social Sciences Librarian
Sandy Troy, Personnel Officer, ex-officio
- Mulcahy - New NBL Officers:
- Rebecca Gardner, Chair NBLF
- Kevin Mulcahy - Deputy Chair NBLF
- Myoung Chung Wilson - Chair ISSG
- Howard Dess - Chair, CDG (Jackie Mardikian - Sciences
Team Leader; Mary Fetzer - Social Sciences/Humanities
- Fetzer - Annual Reports. Fetzer reminded everyone that annual
reports certainly be solicited soon from Puniello/Tehrani,
and will be critical to informing the new NB Director of activities,
as well as in their use in FASIP this year.
- Other - none
- Adjournment - in time for lunch
L. Langschied 6/25