New Brunswick Libraries Faculty
Alexander Library Pane Room
November 21, 2003 - 9:30 a.m.

Minutes

Present: R .Gardner, Chair., S. Bartz, E. Calhoun, J. Cassel, K. Denda, M. Fetzer, T. Glynn, B. Hancock, K Hartman, H. Hoffman, Recorder, M. Kesselman, T. Kuchi, L. Langschied, C. Levy, M. Ling Lo, J. Mardikian, K. Mulcahy, L. Mullen, J. Niessen, F. Olin, P. Page, P. Piermatti, F. Puniello, J. Sloan, E. Stec, T. Tate, M.C. Wilson, R. Womack, C. Wu.

Judy Gardner joined us for a discussion of Cooperative Access Agreements. Much of what she presented is available online - as represented in Public Services Policy #6 (paper copies distributed). Some parts are to be modified so refer to web resource with any questions.

Our major agreements are SHARES and Metro.

SHARES is national but does include some nearby libraries. NYU and Columbia permit on-site access via our RLG membership and do not usually require a Metro card. (see below). Special libraries such as law and medical libraries may have different policies. A Rutgers ID will give faculty and students access to SHARES library collections onsite. Not borrowing privileges. Princeton requires visit to Access Office to get onsite access to Firestone and some branches (Art), while others may not require this. Judy suggested checking the Institution's Library website - or even calling - to be sure of what paperwork they require.

Metro is more restrictive. An RU Reference Librarian must call and make prior arrangements with a Reference Librarian from the other library. To get Metro access the patron must identify a specific title or subject area not represented in RUL collection. Must fill out a card and enter relevant title (will permit one-time use only) or subject collection (can negotiate for multiple day use).

Metro cards are at the Reference Desk of each Library. Librarian should consult the Metro website for detailed instructions. There is no Metro. Union Catalog.

We also have agreements with:

Princeton: RUL can issue up to 50 borrowers cards for RU faculty who do not live in Princeton. They must be renewed annually though some faculty keep renewing for years. Cards are issued on a first come, first served basis. Those who are refused because we have reached our limit are put on a waiting list for following year. It was suggested that the program be publicized more widely to give more faculty an opportunity to participate. Lucy Millerand is the contact person for this program.

OCLC - onsite access program is used infrequently. See OCLC website for list of members, policies and instructions for referring faculty from Rutgers. See Judy Garder's office to get the cards - which are signed by Marianne Gaunt. It is recommended that we check the website of the Library to be visited, rather than OCLC site, to get most up-to-date policies and procedures.

VALE: faculty borrower's cards are issued for 1 year. We have issued about 12-15 cards for faculty from other NJ institutions, but few from RU have asked for cards from VALE institutions. The application form is on website. Faculty from other institutions must have had paperwork done prior to coming to RU library. Can't just walk in and say they are from VALE library and then charge out books.

PALCI: onsite borrowing. Application forms are at Circulation Desks.

Local, regional and special agreements:

Sage - permits some reciprocal borrowing. Undergraduates must fill out a PDF form on the web to ask for access to something specific.

Whitman Library - in Camden. Call first.

Hungarian: Access policy being updated Material must be delivered to RUL and circulated via our system.

UMDNJ/Newark agreement also exists.

It was suggested that a link from library's website on "borrowing" lead users to " Public Services Policy #6". Judy will look into doing that.

New Jersey Union List of Serials is now an option in JerseyCat. There will be an announcement when RUL records are added.

Director's Report: There is funding for 4 of the 5 library positions we had listed and prioritized.

An RUL goal is strengthening liaison relationships between Librarians and Departments. We should look into how to go about doing that. A New Brunwick goal is fundraising for collections. Also: reminder that we are permitted to ask Administrative Services team for assistance in clerical tasks.

D21 is almost on target and is moving along.

Agenda Item #6 - Librarian line at Alexander was approved by exploratory committee. Draft was distributed with agenda and introduced by M. Wilson. Committee made it into a Librarian V level Instruction /Reference / Technology position and posted as a temporary position so as to be able to hire someone who can start and be contributing right away. There is some emphasis on technology skills with responsibilities also for Reference and Instruction. We voted to approve as submitted.

K. Mulcahy reminded us of Director candidate's visit on Dec. 1 and 2

Submitted by,

H. Hoffman