New Brunswick Libraries Faculty Meeting: Minutes of the July 24, 2009 Meeting

Present:

S. Bartz, J. Cassel, J. Consoli, K. Denda, M. Fetzer, J. Gardner, R. Gardner, M. Gasparotto, M. Kesselman, T. Kuchi (chair), H. Hoffman, T. Glynn, V. Goodman, S. Harrington, K. Hartman, Qian Hu, M. Lo (recorder), J. Mardikian, F. Puniello (guest), J. Sloan, G. Springs, E. Stec, M. Wilson, R. Womack, C. Wu

The chair called the meeting to order at 9:35 am.

The agenda was adopted with one change - Moving item no. 7 (Music Media Task Force report and discussion) to no. 5.

3. AUL /RIS report

AUL/RIS report was sent out by email.

a. Budget - We are still waiting for confirmation on the status of the budget. The music line remains frozen until we know when the line will be released. Voucher budget will be sent out in early August, instead of late August. The tentative voucher budget is based on budget reduction estimate, which is 7.1% cut for RIS.

b. Web Ethnography Project - Research phase comes to a close. Reports are put together based on interviews and surveys. The videos of interviews will be available and open to everyone. Next steps include gathering more feedback, identifying themes and issues for our website. Budgetary situation and staff constraints will have an impact on this project. Grace Agnew will be heavily involved in this project too. SCILS did a usability study for our web site before. SCILS may be involved in this project as well.

c. Undergraduate information literacy tutorial is completed. We are gathering feedback on this tutorial. Send comments to J. Cassel and S. Harrington.

4. NBLF chair's report

• T. Kuchi thanked J. Sloan for her service as the chair of NBLF in the last academic year.
• T. Kuchi plans to move our communication and documents to Sakai. An email will be sent to the group. Previous emails to NBL will be kept at Sakai under "Resources".
• M. Gaunt organized tenure workshops, which included the new changes expected from 1-L and faculty survey. Faculty is encouraged to fill out the Faculty Survey at http://surveys.rutgers.edu/facsurv and put their CVs on this web site. The survey now includes a component for faculty to deposit in RUcore. Tedesco and Marker presented the faculty survey at the workshops. One of the interesting features of the survey is the possibility of creating an easy customized Web page highlighting parts of your CV. Documents deposited in RUcore will automatically be included in this survey in the appropriate sections.
• T. Kuchi suggests we develop more content for the NBL web site at http://www.libraries.rutgers.edu/rul/staff/nbl/nbl.shtml - for example, who we are, what we do, and links to our work from this web site. Documents will be moved from the old site http://nbl.rutgers.edu/nblfaculty/nblfachome.html) to the new site http://www.libraries.rutgers.edu/rul/staff/nbl/nblf/nblf.shtml. Volunteers who are willing to work on the contents of NBL web site are welcome to email T. Kuchi. She will form an initial task force with the chairs of NBCG, NBISSG, PCWG leader and vice-chair.

5. Music Media Task Force Report and discussion

J. Sloan shared a revised final report of Music Media Task Force.

• Print journals of Douglass, music and women studies will be merged into one location.
• All access units at Douglass will be combined. A separate task force will address this issue.
• Streaming video - G. Agnew received a request to do streaming copyrighted video for a course. User Services Council will be charging a task force to write process and policy for the service, projected to be officially available by spring 2010.
• Sharon Fordham Lab - Because of the budget issues, the commitment of staffing is not being met. The report discusses the option of "transferring" the lab to OIRT. Discussion ensued. There are concerns about "transferring" the lab to another dept., which has implications on the future role of libraries in the area of multimedia. An alternative suggestion includes seeking a collaboration or partnership with OIRT at Rutgers.

Librarians and the administration generally approved the report. F. Puniello will continue to advise as to the viability of the final section in the report of suggested uses for specific spaces in the Douglass building.

6. Planning for 2009-2010 NBLF Goals

V. Goodman distributed the RUL goals, themes and action plan via email. RUL as a whole should try to integrate user-center focus to our activities. Considering the struggle with human resources in the last few years, an exploratory committee may be needed to review the ongoing and future needs that are tied to users' needs.

There is discussion on launching "brand experience" for our services and changing our culture and attitude. T. Kuchi mentioned that perhaps the group should emphasize activities around a co-goal with NBCG - liaison structuring and development. Any further thoughts on NBL goals should be emailed to T. Kuchi.

7. NBLF Structure and bylaws discussion

T. Kuchi, J. Consoli and M. Wilson reviewed NBLF programmatic and functional internal structure. V. Goodman points out that the Cabinet is currently reviewing the organizational structure of RUL. It is a good opportunity to study the NBL structure as well. J. Consoli, M. Wilson, T. Kuchi and M. Gasparotto will be the members of the focus team, which will have an in-depth review of any gaps that exist in the current NBL structure. Some of the concerns are the following: How can we more seamlessly fit a) multi-media in to our services? b) public services digital projects? c) user connections and sustainability into public services? Should we build interdisciplinary teams (that are not formed on ad hoc basis) for collections or for centers and institutes? How do we collaborate with other AULs while we report to AUL/RIS? What is the role of the chair of NBLF?

8. NBISSG Report and discussion

• No budget has been allocated for adjuncts to do library instructions. Librarians should expect a heavier load for instructions. The undergraduate information literacy tutorial will be used for some of the classes in Sept. 2009.
• At the next meeting, T. Glynn will address more information on objectives and scheduling of instructions. NBISSG will continue the goals from last year and examine the structure of ISSG.
• Virtual reference: T. Izbicki offers virtual reference for music students at Douglass. The software works really well, but the service has not been used. PCWG is investigating software called "Oneeka" which does not require users to download software. A task force on virtual reference will be reviewing these issues. The following members will be on the task force - T. Glynn, A. Ruggiero or E. Stec, R. Sandler, J. Mardikian, M. Lo, and J. Sloan.

9. NBCG Report

A new listserv for NBCG members has been set up on Sakai.

10. Travel Committee Report

Money has been allocated to untenured librarians. R. Womack is collecting information on unfunded travel plans.

11. Announcements

M. Fetzer - There is an influx of new databases. Selectors are encouraged to inform the faculty on title-by-title basis. Team leaders are discussing some issues related to the ordering. Global announcements should be held off for another few weeks. Entire list of the database is on the T drive.

J. Consoli - Art Library is no longer accepting gifts.

The meeting was adjourned at 11: 35 am.