New Brunswick Libraries Faculty Meeting: Minutes of the October 2, 2009 Meeting

Present:: S. Bartz, K. Denda, , M. Fetzer, J. Gardner, R. Gardner, M. Gasparotto, T. Glynn, S. Harrington, K. Hartman (recorder), Q. Hu, T. Izbicki, N. Kranich, T. Kuchi (Chair), M. Lo, J. Mardikian, J. Niessen, Schulman, D, J. Sloan, G. Springs, E. Stec, R. Womack, T. Yang

1. Agenda was adopted with amendment, with the NBISSG report moved up.

2. Interim AUL/RIS Report (M. Fetzer)

M. Fetzer will attend Alexander and LSM Alexander reference meetings.
Request for new faculty members is in process and will be distributed soon.
M. Fetzer has asked for a discussion of the AUL position at October 6 cabinet meeting, but it may be deferred because of budget issues. She also hopes for resolution on the Interim Deputy AUL position soon.
Budget update-we are looking at 4.61% cut over the next two years.

3. NBISSG Report (T. Glynn)

This month's meeting (October 14) will include an extended discussion of different formats for reference service.
Last month's minutes have been posted
Different time limits for PC Reservation have been discussed and changes are forthcoming. Concern regarding Dana and Camden having different standards was voiced.
(Subsequent to the NBLF meeting the PC Reservation time limit policy was changed to:
Guests will now have two hours, technically 130 minutes, per day-A change from the previous hour, technically 70 minutes
UMDNJ users are to be given as much extra time as requested-This is to be accomplished by the use of overrides-All other overrides may only be used to compensate for technical problems

4. Chair Report (T. Kuchi)

T. Kuchi provided background information and laid out the process for the subsequent discussion of 3 models for the AUL/RIS position.
The chair noted that the leadership planning group raised several general issues that underline rigidities and conflicts between faculty roles and functions: line (supervisory) responsibilities and staff (functional) responsibilities; faculty and administrative roles--functional responsibilities of RIS librarians and their faculty responsibilities; roles of the various coordinators and councils in conjunction with the AUL:RIS functions and the leadership of the Camden and Newark libraries, and relationships of librarian selection/collection development responsibilities to the AULs for Collection Development and RIS.

5. NBLF-Leadership Planning Group Report

The three models or scenarios were summarized by R. Gardner, R. Womack, S. Harrington and T. Izbicki.

The first two models reiterate the need for a strong faculty voice on cabinet. Model 1, with a Director of NBL is similar to the structure in place before the AUL/RIS position was created.
In Model 2, the faculty voice on cabinet is represented by a rotating NBL chair with a 3 year term.
In Model 3, the AUL/RIS remains the voice for NBL on cabinet, but the NBL structure is adjusted to make that position more serviceable. For example, it includes a Deputy Head of RIS.

N. Kranich facilitated a discussion on the pros and cons of each model. The common ideas from the discussion were used as a basis for a response for M. Fetzer to share with cabinet.