New Brunswick Libraries Faculty Meeting: Minutes of the June 10, 2011 Meeting

Present:

S. Bartz (recorder), K. Denda, J. Deodato, M. Fetzer, J. Gardner, R. Gardner (chair), T. Glynn, K. Hartman, Q. Hu, T. Kuchi, M. Lo, J. Mardikian, K. Mulcahy, J. Niessen, M. Oswell, R. Sewell, J. Sloan, G. Springs, G. Thompson, M. Wilson, R. Womack, C. Wu, T. Yang

1. Adoption of agenda

The agenda was adopted without amendment.

2. Approval of April minutes

The final draft distributed via email was approved without amendment.

3. AUL/RIS report

• Thanks were expressed to Rebecca Gardner for all of her work throughout the year and for graciously agreeing to continue as Chair of NBLF for an additional year.
• Joseph Deodato has begun an extended orientation to RUL and may be joined for parts of the orientation by Janice Pilch, the newly hired Copyright and Licensing Librarian.
• In order to facilitate the orientation of newly hired faculty and staff, as well as for general information, an updated version of the RUL organization chart was requested. The new chart is available on the Libraries website under Staff Resources - University Librarian. Comments on the chart, particularly as relates to the representation of NBLF (as compared to other units), should be sent to Mary Fetzer and Rebecca Gardner.
• Myoung Wilson will be on leave beginning July 1; Gene Springs will cover her SC&I responsibilities in her absence. - Jane Sloan is scheduled to be on leave in the spring; coverage for her area is still to be determined. - Joe Abraham will be out for the birth of his child in early August with a longer family leave scheduled for November/December. Coverage for his responsibilities is being discussed.
• A staff line is being transferred from the Office of the Vice President for Research and Graduate and Professional Education. Aletia Morgan will join the R&IS staff on July 1. She will have an office in the SCC for at least the first 6 months and will report to Ryan Womack.
• Sara Harrington finishes her time at Rutgers this month. Her farewell party is June 21. A search committee consisting of Kevin Mulcahy (convener), Michelle Oswell, Natalie Borisovets, and Joe Consoli has already been established to search for her replacement. Their first task will be to review and update the position description.
• The P4P process has been completed and documentation submitted.
• Gideon Thompson is currently in his summer rotation working with DTS on licensing issues. He will begin his public services rotation in the fall; Tom Glynn is coordinating.
• A variety of construction, renovation, and other projects are taking place, largely with funding provided by Marianne Gaunt. Projects include:
  • 5 offices are being built in place of the instructional alcove at Douglass for 4 librarians and the UCS. Instruction facilities will move to the old media area.
  • Wireless at LSM and Alexander is being upgraded.
  • The former DTS office area at LSM is being converted into a quiet study zone.
  • The LSM e-classroom is getting additional computers.
  • The Special Collections room at LSM is being converted into a multifunctional room that will support instruction and meetings.
  • New tables are being purchased for the public scanners in most libraries.
  • Software in the Fordham Lab is being upgraded.
  • Electronic bulletin boards are being installed in some libraries.
  • Additional Notebook computers are being purchased for loan to students.
  • New furniture is being purchased for Kilmer.
  • Improvements are being made at Math.
• Rutgers has received part of the 18.5 million dollar USAID Excellence in Higher Education for Liberian Development (EHELD) grant. The point person for the Libraries participation in developing a Center for Agricultural Excellence was Marty Kesselman. Details are still being negotiated. A second grant proposal for establishing an Engineering Center of Excellence was also submitted and funding received. This $26,400 grant was submitted by Marty Kesselman and Connie Wu.

4. Liaison activities to other university bodies

Liaison activities to non-academic units should be explored to determine how we can meet their needs and what we can gain by working more closely with them. Suggestions for units to consider included Parking and Transportation, Public Safety, Athletics, the Visitor Center, Housing, Dining Services, and OIT. Tom Glynn will do some preliminary investigation and take the topic to NBISG for further discussion and investigation.

5. Dates for fall and spring meetings

Generally, NBLF and NBISG will trade Fridays, with NBLF meeting on the first Friday of each month (unless otherwise scheduled) and NBISG meeting on the second Friday. There are no NBLF meetings scheduled for July or August.

Dates for fall 2011 and spring 2012 NBLF meetings are as follows:
Sept. 30; Nov. 4; Dec. 2; Jan. 6; Feb. 3; Mar. 2; Apr. 6; May 4; June 1

6. Announcements

• R. Gardner - Expressed thanks to Jackie Mardikian for agreeing to serve as Deputy Chair for 2011/2012 & Chair 2012/2013.
• R. Gardner - Phone interviews for the AUL/RIS have begun. Vibiana Bowman has been added to the search committee to represent Camden.
• T. Glynn - Gimlet is being adopted for gathering reference statistics. Planning for its use will be the topic of an NBISG agenda item.
• C. Wu - In the fall semester, Connie will be teaching a Byrne Seminar on intellectual property with a focus on patents.
• M. Fetzer/T. Yang - There will be a group of Chinese librarians visiting in early August.
• T. Glynn - There are items to be discussed, so there will be an NBISG meeting in July.

6/10/2011sb, revised 6/10/2011, revised 6/24/2011rg