New Brunswick Libraries Faculty Meeting: Minutes of the September 30, 2011 Meeting

Kayo Denda, Joseph Deodato, Mary Fetzer, Karen Hartman, Judy Gardner, Rebecca Gardner (chair), Triveni Kuchi, Jackie Mardikian, Kevin Mulcahy, Jim Niessen, Janice Pilch (guest), Bob Sewell, Gene Springs, Gideon Thompson, Ryan Womack, Connie Wu, Tao Yang (recorder)

1. Adoption of Agenda

The agenda was approved.

2. Approval of June Minutes

The minutes were approved.

3. AUL/RIS Search Update - Rebecca Gardner

R. Gardner reported that the RUL is still accepting applications and encouraged nominations of candidates. The search committee is reviewing applications and will meet again in a couple of weeks.

4. Interim AUL/RIS Report - Mary Fetzer

The first interview for the Art Librarian position is scheduled for October 5-6. Fetzer encouraged people to attend the candidate's presentation.

This year NBL will have four tenured people up for post-tenure review, which is scheduled on a five- year basis; Fetzer explained the process.

The Futures Group is now split into two groups that meet on different schedules: Futures I is for the most recent hires and Futures II includes people who have graduated from a two-year meeting cycle.

RIS acquired a new staff member, Aletia Morgan, who works on data management issues and reports to Ryan Womack.

RIS unrestricted non-state funds will be released through the Budget Office soon.

5. Travel Report and Allocations

Mardikian presented the proposal to allocate this year's travel budget that she and Kesselman had come up with. Seven junior faculty members on tenure track will receive $1200 each; a maximum of 11 tenured faculty members will be given $400 each. The proposal was approved. There were some questions about the procedures for submitting travel application and reimbursement forms. Mardikian promised to consult with Charlene Houser and provide the clarifications by email.

Fetzer added that the NBL faculty may apply for the University-wide travel funds to the AUL for public services or the AUL for collections.

6. Introduction to Copyright Resources - Janice Pilch (guest)

Pilch described a variety of copyright issues she has encountered since her arrival.

In the Q&A session, questions were raised about the embargo imposed by dissertation authors, date of receiving in RUcore, fair use, sovereign immunity, and differences between open source software and open content. Pilch also explained the right of first publication, which she had brought up to the Special Collections staff. Holding contests was suggested as a good way to promote copyright literacy. Providing Rutgers-only access in RUcore was recommended as a solution to some copyright issues (such as dissertation embargo).

7. Announcements

Denda, Niessen, Gasparotto, and Yang formed a team to work with the Study Abroad program. Denda will be the point person for this academic year. She reported that the library's involvement in the Study Abroad Open House was well received by both the program and parents. The University is now offering international service learning in five countries, which has research components that are worth supporting.

Wu reported that the University of Liberia Library needs books on engineering and agriculture. She asked people to contact her if they want to donate books on these two subjects that are less than 15 years old.

Springs updated the group on the flood-caused space issues in the Kilmer Library and the progress made. Triveni added that the OIT lab is expanding in Kilmer. Fetzer and Denda gave an update on the instructional alcove in Douglass. Mulcahy reiterated that the Art Librarian interview will take place on Wednesday.

Submitted by Tao Yang

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