The meeting opened with expressions of thanks to Mary Fetzer and Judy Gardner for their roles of Interim AUL for Research and Instructional Services and Interim Deputy AUL for Research and Instructional Services for the last two years. M. Fetzer thanked the faculty for the opportunity to serve, J. Gardner as deputy, and to S. Bartz for covering government documents. She will return to her office on February 24.
M. Fetzer requested to move the AUL report after the announcements. The agenda was approved as revised.
The minutes of the November meeting were approved.
VP Edwards has formed twelve integration teams for the Rutgers/medical school merger. Judy Cohn (Associate VP for Scholarly Information and University Librarian at UMDNJ) and Marianne, co-chairs of the library team, have formed nine sub-teams. Preliminary discussions are centered around a July 1 date. J. Gardner is serving on the access and authentication services teams, focusing on issues such as circulation policies, authentication, interlibrary loan, van pick-up points, and IP ranges in buildings. The results of discussions are not being publicly posted, but are going to M. Gaunt and J. Cohn. Acknowledging the differences among the institutions involved, the library team co-chairs are working under the “do no harm” philosophy. The faculty posed questions and issues regarding access privileges, pick-up locations, and collections. Hierarchy and budget are unknown at this point. Melissa Just will most likely be involved in the committee on structure. Rutgers will give presentation to medical community as RWJ gave to Rutgers.
The centralized telephone reference service issue addressed in a 2000 report has been revived with a committee of J. Nathanson, R. Gardner and J. Sloan. Telephone numbers on the website are hard to find. The numbers are available on the mobile website, but it is unclear how they are being used. From September 1 to November 30, NBL reference desks received over 700 calls with two-thirds of them being reference and three fourths of them received at Alexander.
The move to one centralized number will occur after Alex transitions to VOIP in the summer. The plan is to have two options only, with the first to be designated by Access Services and the second to all reference desks in New Brunswick/Piscataway and to provide no voicemail option. The new telephone system allows ringing in multiple places at one time; provides ease in transferring calls; and single call receiver pick up. There will be two messages, “busy” and “closed”. Two numbers are currently being held for the centralized service: 2-8300 and 2-8500. Regular telephone numbers will continue, but the one number will make easier for individuals and RU-info to call for information and assistance. The idea is to keep it simple.
Gideon Thompson, 2010-2013 Libraries Intern/Resident, provided a report on his experience to date in his rotation from Access Services (Fall 2010) to Collection Development (Spring 2011) to DTS (Summer 2011) to Public Services (Fall 2011) to Central TAS (Spring 2012). For him, it opened venues beyond the law libraries and into the higher education realm. Gideon enumerated the following what "works best" aspects of the program: broad perspective of RUL system across campuses, branches, departments, different aspects of librarianship; concrete projects; involvement in library committees; diversification; benefits; and extending beyond RU as participant of the ARL Regional Residents. The what “works less” aspects included constant relocation, requiring adjustment to new dynamics; shadowing and observation; excessive committee structure; part of undefined community; and tokenism. G. Thompson outlined the following ideas from other programs that Rutgers might consider: multiple residents, staggered/overlapping residents, residency as a post-MLIS program. He recommended increased support to accommodate more than one person and more inclusiveness in the program and the program as a model for recruitment and experiential learning for other Rutgers departments and professional programs and as a post-MLS entry level job for other libraries and library schools.
The scheduled March 2 will be the first with Melissa Just. The agenda will include introductions, travel funds, NBISG update, and NBCG update.
R. Gardner will send out ballots next week with the descriptions of the following open positions: NBLF Deputy Chair/Chair Elect (2012-13/2013-14), NBCG General Reference Team Leader, and NBCG Arts and Humanities Team Leader.
While Douglass librarians are moving to new offices, the telephones will be unavailable.
RU Linguistic Department has maintained an archive for 18 years of research in Optimality Theory. There is discussion about incorporating it into RUCore.
C. Hauser and M. Fetzer will review the "wish list" submissions and proceed with as much as possible before Melissa Just arrives.
Mid-year reports are due on February 29.
There have been two meetings for reporting on the AUL role. Cabinet has asked Mark Winston and Mary to report on the role of AUL. The Planning and Coordinating Committee asked for report on the Futures group and its background as part of the group discussion on the mentorship program. M. Gaunt asked M. Fetzer to continue with the Futures I and Futures II groups. M. Fetzer will also be continuing with the current reappointments write-ups, post-tenure reviews, and annual evaluations for the six non- tenured librarians.
Monday, February 27 will be Melissa Just's first day at Rutgers.
K. Denda has been awarded the 2012 Association of College and Research Libraries (ACRL) Women and Gender Studies Section (WGSS) Award for Significant Achievement in Woman’s Studies Librarianship.
J. Cassel will retire on September 1, 2012, with her last day at RUL being April 30, 2012.
J. Cassel moved the adjournment of the meeting which was seconded unanimously by the group.