Public Services Administrative Memo #15
LIBRARY WAREHOUSE POLICY

May 2, 1988

To:       Librarian's Cabinet

From:     Evelyn Greenberg
          Assistant University Librarian for Public Services

Subject:  

ASSUMPTIONS:

1) Material with a bibliographic record will not be stored

2) Retrieval of items within cartons/boxes is not possible

3) A list of material stored and its status will be distributed to the Cabinet annually.

4) Items scheduled to be taken from the Warehouse will be removed and delivered as scheduled throughout the year.

SPACE ALLOCATION: Approximately 50% of the space will be for (?)long term 1-5 years) storage, 30% for medium term (6 months to 2 years) and 20% for short term (2 weeks to 6 months).

INFORMATION NEEDED:

1) Date of shipment

2) Time period for storage.
a) 6 months or less
b) 6 months to 2 years
c) 2 to 5 years.

3) Whether available for another library's permanent or temporary use.

4) Form of material, e.g. boxed, crated, unpackaged equipment, etc.

5) Measurements, or square footage required for storage. Include any information about fragility or environmental needs.

EXAMPLES OF EXPECTED MATERIALS: Book sale material already reviewed and awaiting a scheduled sale; boxed gift materials awaiting scheduled shipment to site for bibliographer review; furniture or equipment delivered before a site is ready; stacks/shelves in usable condition with the possibility of being used at a Rutgers library; temporarily spare/excess equipment; equipment to be used for part; etc.

3/88 Approved: University Librarian, on advice of Cabinet, April 27, 1988

PSA MEMO #15 - Page 2

LIBRARY WAREHOUSE -- MATERIAL STORED -- SPRING '88

SOURCE/LIBRARY      DATE IN   DATE OUT  SQ. FT.   DESCRIP.  COMMENTS

1. Ctrl Tech Svc    1987      8/89           95   Books &   LC catalogs
   (Alex)                     new bldg            wooden               
                                                  shelving

2. SC/A             1985      long term      30   consumers
                                                  product testing
                                                  machines,
                                                  Washington, NJ

3. Acquisition      1987      May '88        6    Burr gift in
   (Alex)                                         cartons

4. G. Kanzler       1985+     long term      10   Dealers'  from Francis    
   (Alex. Acq.)                                   catalogs  Johns

5. Copy Center      1985+     long term      90   Microform on industrial
   (D. Cryan)                                     machines
                                                  used for spare
                                                  parts

6. IMLR & Alex      '87       Spring '88     6    Books in 
                                                  cartons

7. Alex Acquisitions  3/88    8/88           5    Hungarian
                                                  books, held gift

8. Kilmer Library   3/88      1-2 years      25   Cartons of     NJHRC
                                                  NJHMRS         materials
                                                  catalogs       owned by
                                                                 grant

9. LSM              2/88      long term      250  end posts,     estey 
                                                  end panels     brand
                                                  shelves,shelf  white &
                                                  end pieces     beige.