STAFF RESOURCES

IRIS 2001

When IRIS returns "live" this September, there will be several major changes to the public catalog:

QUICK SEARCH

The initial IRIS search screen will have radio buttons which will allow for searching by either "Keyword" or "Browse." Whereas in the past all Quick Search searches except for "Search Everything" automatically defaulted to "Browse," the selected default will now be "Keyword."

Search the Library Catalog
enter term(s):

click type:[search everything][author][title][subject][periodical title]

From a user's perspective, in most cases the switch to the keyword default will actually allow for a smoother and less confusing integration of the Authorities file into the database. However, users accustomed to doing title and other exact sequence searches with a Browse default are likely to be perplexed by the large number of apparent "false hits" that they're suddenly going to be getting.


Example 1: Current Catalog "Quick Search"

search term: looking for america
search type: title

Results:

Browsing the Catalog


Example 2: IRIS 2001 "Quick Search"

keyword browse
search term: looking for america
search type: title

Results:

48 records were found. Viewing 1 through 20.
Use checkboxes below to mark list items for Print/Capture.
#1 [VIEW]
email/download
Women and American Judaism : historical perspectives / edited by Pamela S. Nadell and Jonathan D. Sarna.
2001 TSB
#2 [VIEW]
email/download
Governance, development and globalization : a tribute to Lawrence Tshuma / edited by Julio Faundez, Mary E. Footer, Joseph J. Norton.
2000 ALEX
#3 [VIEW]
email/download
Booktalks plus : motivating teens to read / Lucy Schall.
Schall, Lucy. 2001 ALEX

Users will need to become accustomed to manually selecting "Browse" when doing exact sequence searching.


AUTHORITIES

Example 3:

keyword browse
search term: business letters
search type: subject
Results:
subject "business letters" found no matching titles.

You may change your search, or select a new search from the closest matches below.
Change your search words


Closest matches found across all libraries


Results: Results:

2 records were found. Viewing 1 through2. There are also other headings for searching
Use checkboxes below to mark list items for Print/Capture.


#1 [VIEW]
email/download
The AMA style guide for business writing.
1996 KLMR and other libraries
#2 [VIEW]
email/download
High impact resumes & letters : how to communicate your qualifications to employers / Ronald L. Krannich, William J. Banis.
Krannich, Ronald L. 1988 KLMR and other libraries

The "other headings" are the related headings (broader, narrower, etc.) for "Commercial Correspondence."


In the case above, since the keywords "business" and "letters" were not found in the Subject Index, the search proceeded to the Subject Authority file. Since a match was found in that file, the user was directed to the correct LC Subject Heading "Commercial Correspondence." In this particular instance, both a keyword and a browse search would have identical results. In many cases, depending on the search key used there would be very different results.


Example 4:

keyword browse
search term: chopin
search type: author
Results:

534 records were found. Viewing 1 through 20.
Use checkboxes below to mark list items for Print/Capture.


#1 [VIEW]
email/download
Polonez Es-dur op. 22 poprzedzony Andante spianato : na fortepian i orkiestr¸e, wersja na jeden fortepian = Polonaise in EÞ op. 22 preceded with Andante spianato : for piano and orchestra, version for one piano / Fryderyk Chopin ; [redakcja tomu, Jan Ekier, Pawel Kami·nski]
Chopin, Frédéric, 1810-1849. 2001 MUSIC
#2 [VIEW]
email/download
Entremont plays the Chopin waltzes.
Chopin, Fryderyk Franciszek, 1810-1849. 9092 DANA
#3 [VIEW]
email/download
The mazurkas.
Chopin, Fryderyk Franciszek, 1810-1849. 8100 MUSIC

Example 5:

keyword browse
search term: chopin
search type: author
Results: The phrase "see related headings for" indicates that this is not the authorized or the only authorized form of the heading.

If you select either "related headings for: CHOPIN FEDERICO 1810-1849" or "related headings for: CHOPIN FR 1810-1849" the hot links take you to the authorized form of the heading:

By selecting CHOPIN FREDERIC 1810-1849, you are taken to all entries "controlled" by this authorized heading.


Name Searches with Authorities present some interesting results.

Example 6:

keyword browse
search term: evans, marian
search type: author
Results: Results:

In the Test Catalog this search results in only one record. However,

Example 7:

keyword browse
search term: eliot, george
search type: author
Results:

In order for Authorities to work properly and assign the correct records to a name, personal name birth and death dates are now being indexed. However, about 170,000 old brief records were not sent out for Authority Control as it was felt that there was not enough information in those records to ensure that they would convert correctly. These will not be fixed until they are upgraded to full records; this will require a special project.

As a result, in some cases there will remain a significant number of records that will not be merged under the valid name/term.

Example 8:

keyword browse
search term: shakespeare, william
search type: author
Results:

A keyword search on author "william shakespeare" will, however, bring up all 398 Shakespeare records in the test catalog.


PSEUDONYMS

Marian Evans wrote under the name George Eliot; all her works will be found in IRIS under that pseudonym. In the case of authors who wrote/write under more than one name, the situation is more complicated.

Example 9:

keyword browse
search term: twain, mark
search type: author
Results:

Results:

If someone publishes under 2 or more distinct names, all the names are considered valid AUTHOR names and are cross-referenced.


Example 10:

keyword browse
search term: clemens, samuel
search type: author
Results: Results:

Since both Twain and Clemens are considered valid author names, Twain's publications have not been brought together under one name in IRIS: some editions of The Adventures of Huckleberry Finn will be found under Twain while others will be listed under Clemens. A keyword search under either name will lead directly to a list of titles cataloged under that name with no indication that there may be related headings.

Example 11:

keyword browse
search term: mark twain
search type: author
Results:

Search Results -- Quick Search

38 records were found. Viewing 1 through 20.
Use checkboxes below to mark list items for Print/Capture.
#1 [VIEW]
email/download
Mark Twain [pseud.] tonight. [Sound recording]
Twain, Mark, 1835-1910. 4040 MEDIA
#2 [VIEW]
email/download
Dramatic highlights from Huck Finn. [Sound recording] by Mark Twain.
Clemens, Samuel Langhorne, 1835-1910. 3010 DANA
#3 [VIEW]
email/download
Huckleberry Finn / by Mark Twain.
Twain, Mark, 1835-1910 1997 ALEX and other libraries

Moreover,

Example 12:

keyword browse
search term: clemens samuel
search type: subject

Results:


subject "clemens samuel" found no matching titles.

You may change your search, or select a new search from the closest matches below.
Change your search words


Closest matches found across all libraries

    1) see related headings for: CLEMENS NON PAPA J JACOBUS CA 1510-CA 1555
    2) see related headings for: CLEMENT FAMILY
    3) see related headings for: CLEMENT JACOB CA 1510-CA 1555

This search goes directly to BROWSE; there are no "clemens samuel" subject entries. Only one form of a personal name can be valid as SUBJECT. In this case, the valid Subject Name is Mark Twain. However, since Authorities is checking the Name Authority List for valid names, and since Samuel Clemens is indeed an authorized name (even if it is only as an author), no See References are generated.

Prepared by Natalie Borisovets
12/12/99
Revised 8/07/01



 
URL: http://www.libraries.rutgers.edu/rul/staff/pub_serv/training_docs/iris_2001/authorities.shtml
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