STAFF RESOURCES

IRIS 2001

When IRIS returns "live" this September, there will be several major changes to the public catalog:

The searching default will be set to "keyword" rather than "browse."
IRIS will include Authority Control, which means that for the first time we will have "see" and "search under" references in the catalog.

QUICK SEARCH

The initial IRIS search screen will have radio buttons which will allow for searching by either "Keyword" or "Browse." Whereas in the past all Quick Search searches except for "Search Everything" automatically defaulted to "Browse," the selected default will now be "Keyword."

Search the Library Catalog

choose one:

enter term(s):

click type: [search everything]

From a user's perspective, in most cases the switch to the keyword default will actually allow for a smoother and less confusing integration of the Authorities file into the database. However, users accustomed to doing title and other exact sequence searches with a Browse default are likely to be perplexed by the large number of apparent "false hits" that they're suddenly going to be getting.

Example 1: Current Catalog "Quick Search"

search term: looking for america
search type: title

Results:

Browsing the Catalog

1) LOOKING FOR A WAVE

[1]

2) LOOKING FOR AMERICA ESSAYS ON YOUTH SUBURBIA AND OTHER AMERICAN OBSESSIONS

[1]

3) LOOKING FOR AMERICA ON THE NEW JERSEY TURNPIKE

[1]

4) LOOKING FOR ANGELS IN NEW YORK POEMS

[1]

Example 2: IRIS 2001 "Quick Search"

keyword browse
search term: looking for america
search type: title

Results:

48 records were found. Viewing 1 through 20.
Use checkboxes below to mark list items for Print/Capture.

#1	email/download	Women and American Judaism : historical perspectives / edited by Pamela S. Nadell and Jonathan D. Sarna. 2001 TSB
#2	email/download	Governance, development and globalization : a tribute to Lawrence Tshuma / edited by Julio Faundez, Mary E. Footer, Joseph J. Norton. 2000 ALEX
#3	email/download	Booktalks plus : motivating teens to read / Lucy Schall. Schall, Lucy. 2001 ALEX

Users will need to become accustomed to manually selecting "Browse" when doing exact sequence searching.

AUTHORITIES

Example 3:

Results:

subject "business letters" found no matching titles.

You may change your search, or select a new search from the closest matches below.

Change your search words

Closest matches found across all libraries

1) BUSINESS LAW CROATIA

[1]

BUSINESS LETTERS

BUSINESS LITERATURE

Select:

BUSINESS LETTERS

Results:

BUSINESS LETTERS

COMMERCIAL CORRESPONDENCE

Select: COMMERCIAL CORRESPONDENCE

Results:

2 records were found. Viewing 1 through2. There are also other headings for searching
Use checkboxes below to mark list items for Print/Capture.

#1	email/download	The AMA style guide for business writing. 1996 KLMR and other libraries
#2	email/download	High impact resumes & letters : how to communicate your qualifications to employers / Ronald L. Krannich, William J. Banis. Krannich, Ronald L. 1988 KLMR and other libraries

The "other headings" are the related headings (broader, narrower, etc.) for "Commercial Correspondence."

In the case above, since the keywords "business" and "letters" were not found in the Subject Index, the search proceeded to the Subject Authority file. Since a match was found in that file, the user was directed to the correct LC Subject Heading "Commercial Correspondence." In this particular instance, both a keyword and a browse search would have identical results. In many cases, depending on the search key used there would be very different results.

Example 4:

Results:

534 records were found. Viewing 1 through 20.
Use checkboxes below to mark list items for Print/Capture.

#1	email/download	Polonez Es-dur op. 22 poprzedzony Andante spianato : na fortepian i orkiestr¸e, wersja na jeden fortepian = Polonaise in EÞ op. 22 preceded with Andante spianato : for piano and orchestra, version for one piano / Fryderyk Chopin ; [redakcja tomu, Jan Ekier, Pawel Kami·nski] Chopin, Frédéric, 1810-1849. 2001 MUSIC
#2	email/download	Entremont plays the Chopin waltzes. Chopin, Fryderyk Franciszek, 1810-1849. 9092 DANA
#3	email/download	The mazurkas. Chopin, Fryderyk Franciszek, 1810-1849. 8100 MUSIC

Example 5:

Results:

CHOPHMANSTAL OUNKO PHON 1874-1929

CHOPIN COLLECTION

CHOPIN FEDERICO 1810-1849

CHOPIN FR 1810-1849

5) CHOPIN FREDERIC 1810-1849

[49]

CHOPIN FREDERIC 1810-1849 ALBUM PER PIANOFORTE

The phrase "see related headings for" indicates that this is not the authorized or the only authorized form of the heading.

If you select either "related headings for: CHOPIN FEDERICO 1810-1849" or "related headings for: CHOPIN FR 1810-1849" the hot links take you to the authorized form of the heading:

For the author CHOPIN FEDERICO 1810-1849
1) search under: CHOPIN FREDERIC 1810-1849

By selecting CHOPIN FREDERIC 1810-1849, you are taken to all entries "controlled" by this authorized heading.

Name Searches with Authorities present some interesting results.

Example 6:

Results:

1) EVANS JUDITH JUDITH A

[1]

EVANS MARIAN 1819-1880

Select: "related headings for: EVANS MARIAN 1819-1880"

Results:

For the author EVANS MARIAN 1819-1880
1) search under: ELIOT GEORGE 1819-1880

In the Test Catalog this search results in only one record. However,

Example 7:

Results:

ELIOT DZORDZ 1819-1880

2) ELIOT GEORGE

[2]

3) ELIOT GEORGE 1819-1880

[1]

In order for Authorities to work properly and assign the correct records to a name, personal name birth and death dates are now being indexed. However, about 170,000 old brief records were not sent out for Authority Control as it was felt that there was not enough information in those records to ensure that they would convert correctly. These will not be fixed until they are upgraded to full records; this will require a special project.

As a result, in some cases there will remain a significant number of records that will not be merged under the valid name/term.

Example 8:

Results:

1) SHAKESPEARE W

[1]

2) SHAKESPEARE WILLIAM

[91]

3) SHAKESPEARE WILLIAM 1564-1616

[355]

A keyword search on author "william shakespeare" will, however, bring up all 398 Shakespeare records in the test catalog.

PSEUDONYMS

Marian Evans wrote under the name George Eliot; all her works will be found in IRIS under that pseudonym. In the case of authors who wrote/write under more than one name, the situation is more complicated.

Example 9:

Results:

TWAIN MAREK 1835-1910

2) TWAIN MARK 1835-1910

[31]

TWAIN MARK 1835-1910

Select: "related headings for: TWAIN MARK 1835-1910"

Results:

For the author TWAIN MARK 1835-1910

search also under: For works of this author written under other names, search also under Clemens, Samuel Langhorne, 1835-1910, Snodgrass, Quintus Curtius, 1835-1910

If someone publishes under 2 or more distinct names, all the names are considered valid AUTHOR names and are cross-referenced.

Example 10:

Results:

1) CLEMENS NON PAPA JACOBUS CA 1510-CA 1555

[2]

2) CLEMENS SAMUEL LANGHORNE

[9]

3) CLEMENS SAMUEL LANGHORNE 1835-1910

[24]

CLEMENS SAMUEL LANGHORNE 1835-1910

Select: "related headings for: CLEMENS SAMUEL LANGHORNE 1835-1910"

Results:

For the author CLEMENS SAMUEL LANGHORNE 1835-1910

search also under: Works by this author are usually entered under Twain, Mark, 1835-1910. For a listing of other names used by this author, search also under Twain, Mark, 1835-1910

Since both Twain and Clemens are considered valid author names, Twain's publications have not been brought together under one name in IRIS: some editions of The Adventures of Huckleberry Finn will be found under Twain while others will be listed under Clemens. A keyword search under either name will lead directly to a list of titles cataloged under that name with no indication that there may be related headings.

Example 11:

Results:

Search Results -- Quick Search

38 records were found. Viewing 1 through 20.
Use checkboxes below to mark list items for Print/Capture.

#1	email/download	Mark Twain [pseud.] tonight. [Sound recording] Twain, Mark, 1835-1910. 4040 MEDIA
#2	email/download	Dramatic highlights from Huck Finn. [Sound recording] by Mark Twain. Clemens, Samuel Langhorne, 1835-1910. 3010 DANA
#3	email/download	Huckleberry Finn / by Mark Twain. Twain, Mark, 1835-1910 1997 ALEX and other libraries

Moreover,

Example 12:

keyword browse
search term: clemens samuel
search type: subject

Results:

subject "clemens samuel" found no matching titles.

You may change your search, or select a new search from the closest matches below.

Change your search words

Closest matches found across all libraries

CLEMENS NON PAPA J JACOBUS CA 1510-CA 1555

CLEMENT FAMILY

CLEMENT JACOB CA 1510-CA 1555

This search goes directly to BROWSE; there are no "clemens samuel" subject entries. Only one form of a personal name can be valid as SUBJECT. In this case, the valid Subject Name is Mark Twain. However, since Authorities is checking the Name Authority List for valid names, and since Samuel Clemens is indeed an authorized name (even if it is only as an author), no See References are generated.

Prepared by Natalie Borisovets
12/12/99
Revised 8/07/01

URL: http://www.libraries.rutgers.edu/rul/staff/pub_serv/training_docs/iris_2001/authorities.shtml
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