STAFF RESOURCES

Minutes of May 16, 2006 Meeting

Present:
A Butman, N. Gonzaga, P. Johnson, S. Lee and via teleconference S. Bartz, M. Belasco, J. Maxymuk, M. Medeiros and C. Singh.

1. Systems Update

Systems will be working to install TrendMicro's Officescan, the new virus and malware protection software being used university wide, on all staff and public PCs from June 5th to June 30th. They will also be changing admin passwords and checking Windows updates on machines at the same time.

The tentative schedule broken down by week is:

Work will be done on both fac/staff and public workstations at this time.

Coordinators should note and explain to users in their areas that in order to be able to get all this done within the 3 week time frame Systems will not be able to troubleshoot those annoying little problems that tend to creep up on users. That is to say that if a user has a mouse that does not work, a machine blue screens, a monitor does not work, etc., a ticket should be entered and the issue will be prioritized and addressed accordingly. However, they will not be able to take time to look at file structure, reorganize data, move machines, etc.

For information on switching from McAfee to Trend Micro on home computers, coordinators should advise staff to check the OIT site for home installation info as of June 5th.

A. Butman asked that any requests for changes to the fall public PC image be emailed to Shevon Jackson by May 31.

Firefox will be part of the new public image and Netscape will probably be removed.

If the LPTOne upgrade is released, a new client will be installed on all machines.

Research Insight will now be web-based and available only to business school faculty and students.

The possibility exists that Beilstein too will become a web based resource, we will know for sure by next month.

2. Old/New Business

Anne is working on a schedule of tasks done on workstations that will be broken down into weekly, monthly, quarterly, biannually, and annually. She will send it to the list for discussion next month.

Stephanie and Andrew's document on Thunderbird junk mail controls was approved for uploading to the Best Practices site.

M. Medeiros made the case for the use of mail filters, more specifically employing Thunderbird filters as opposed to rci filters, and encouraging users to sort messages by size—this is particularly helpful when quota issues arise. On this same topic, S. Bartz and A.Ruggiero are drafting a document instructing users on how to use Thunderbird mail filters and will send it to the list for review when done. The group agreed that users may be more inclined to make use of filters once they have a document to use as a reference point.

C. Singh. noted that Internet Explorer 7 has been released in a beta version and commented on it's resemblance to FireFox.

3. Future Meeting Dates

The next meeting is scheduled, as usual, on Tuesday, June 20 at 10AM in the TSB Conference Room.

Reported by John Maxymuk



 
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