Minutes of February 17, 2009 Meeting

Present:: Joe Abraham, Stephanie Bartz (recorder), Mary Belasco, Ashwin Bijur, Anne Butman, John Gibson, Nick Gonzaga, James Hartstein, Pam Johnson, John Maxymuk, Kevin McGuire, Andrew Ruggiero, Rich Sandler, Chris Singh
Absent:: Ka-Neng Au, Steve Dalina, Ken Kuehl, Darryl Voorhees

1. Systems Update

a) The Windows server migration begins this week with TSB.

Tuesday after 5:00 - TSB network drives will be read only for final backup
Wednesday - TSB network drives will be read only for copying to the Windows server
Thursday - TSB Novell logins will be disabled and users will login Workstation only to connect to the Windows server

All other libraries will be migrated next week following the same day-to-day schedule. John Gibson and Chris Singh will be responsible for copying files to the Camden and Newark Windows servers. Systems staff will handle servers in New Brunswick. Once the migration is complete, users who connect to network drives in libraries other than their own will need to remap those drives.

b) In the past two weeks public PCs in several libraries were hit with a Trojan. The worst outbreak was at Douglas where almost every machine was affected. The TrendMicro server was not pushing updates correctly, but the problem has since been cleaned up, and the TrendMicro server is scheduled to be upgraded within the next few weeks.

2. Goal II (File cleanup/automatic backup) policy discussion

Nick has looked at both Master Backup, currently in use at Camden, and standard Windows backup options. Master Backup looks like the best option - it's easier to use, allows for both default and added directory backup, has an easy restore option, and stores backups in .zip format.
Space issues are a concern; with resources currently available, users would likely need to pick and choose what they backup. Since this is counter to the original goal, PCWG will study needs and submit a report to Grace Agnew detailing what's needed to make the backup plan feasible. Each PC Coordinator will survey users in their unit (Joe Abraham will coordinate the various areas/departments at Alexander.) to determine the size of the files in each user's local profile (i.e., Documents and Settings/username) and report back to PCWG by March 2. Reports should include user name and directory size.

3. Old/New Business

John will post the minutes from the December 2008 and January 2009 meetings to RUL_Everyone.
Sam McDonald was contacted last week by someone from OIT about an outdated document on the PCWG Best Practices page. The document has since been removed. Those who have documents posted on the site should review them for currency.
The installation of the new videoconferencing equipment in the Pane Room is complete. Joe is working with Rich and staff in other units to optimize and finalize the configuration.
A VSee station has been set up at Douglass so that Tom Izbicki can remotely answer Music questions.
The audio in the University Librarian's Conference Room is being looked at for potential upgrading.
Joe will be teaching an intermediate email management class for library staff on March 10 and March 12. Anyone with suggestions or a willingness to help with the class should contact Joe.
NetOp has been upgraded to version 6 in the IHLs. The problems that were occurring with version 5 seem to have been resolved. Anyone with questions about NetOp can contact James.
Anne is investigating whether our PC Reservation software is supposed to include the optional reporting module.
The hard drive on one public PC at Alex failed, and the replacement was set up with the new public PC image, including Microsoft Word. The plan is to reimage the remainder of the public PCs during Spring Break.

4. Local Updates

See Old/New Business

5. Next meeting