Minutes of June 15, 2010 Meeting

Present:: Joe Abraham (recorder), Stephanie Bartz, Mary Belasco, Anne Butman, John Gibson, Nick Gonzaga, James Hartstein, Pam Johnson, Ken Kuehl, John Maxymuk (chair), Kevin McGuire, Andrew Ruggiero, Rich Sandler, Chris Singh, Darryl Voorhees

Systems Update

LoJack for Laptops has arrived, lending laptops to be deployed Jul 1
ILLiad server being moved to new hardware due to loss of warranty on previous hardware; target mid Jul; will necessitate some software configuration changes
- Old harware will be used as Iliad test server

RULMail pilot (Zimbra) moving along
Migration numbers (attached) with who will be responsible for what departments
- UCSs to confirm numbers by Jun 30 Joe will count all of Alex (other than SCC) Include shared departmental calendars
- 247 total users to be migrated
- Users of RULink are priority migrations, due to RULink decommission on Oct 1
- Migrations are contigent on the approval of costs by Cabinet
Currently 54 pilot users, 25 will have been migrated by end of this week
Two training sessions for pilot people, one specifically for PCWG
- 15 pilot users have not attended training session Bulk of the 15 are AULSs; Tibor will look into an AUL-specific session
Tibor has verified that we will be moving ahead with Zimbra
Anne will send out migration timeline
Supported RULMail software by IIS
- Outlook client at user request (less feature rich than web client)
- Thunderbird will be supported as an email client only due to calendar problems
- Zimbra Desktop
Blackberry users are the only users that need third party software to synch wirelessly
- Best results with Notify Synch $99 start, $65 continue
- Expense is covered by individual department
Jun 28 UCS meeting will go over the migration procedures
- Anne will make arrangements with Nwk and Cam UCSs
OIT has provided pilot training, but RUL will be responsible for wide training
- Outlook training
- Advanced training for web client
- Possible need for subgroup; partner with Marilyn Wilt

New PC installations were delayed by lack of security cables, but the cables have arrived
- IIS will get to Kilmer during August reimaging
- New Macs will be installed during August reimaging
Desktop conferencing
- Adobe Connect licenses are limited Nick will check with Gayle Stein to see if rooms can be used by multiple users
- Adobe ConnectNow is free, and might be useful
- Rich will look into the options with others Informal review of available software with recommendations
Backup subgroup
- All hardware for automated backup has been received
- Nick will create a diagram illustrating the movement of data between servers
- Policy on what will be allowed to be backed up needs to be created
- All users have same quota
- Testing is underway with Master Backup
- Another data use survey might be necessary to understand storage requirements
- Need to run Master Backup for each profile on machines with many profiles
- Will meet again in July
On Rich's recommendation, videoconference firmware not being updated as current firmwares meet the current minimums
Rich reports that the UL conference room will get a new projector, new unit (Tandberg), new programming of touch screen by Jul 31
- Will investigate re-using the old one