Minutes of April 16, 2013 Meeting

Present:

Joe Abraham, Stephanie Bartz (recorder), John Gibson, Nick Gonzaga, James Hartstein, Pam Johnson, Kim Kaiser, Ken Kuehl, John Mulez, Andrew Ruggiero, Rich Sandler, Chris Singh, Ed Smith, Darryl Voorhees

Reports and follow-up

IIS Update

• PC swaps are continuing. Most of the new machines have been installed and secondary swaps are starting.
• An e-display will be added to the Art Library. The components have been ordered.
• The ILLiad upgrade has been postponed to wait for version 8.4. The earliest it will occur is June.
• Intellect project management platform has been purchased and testing is in progress.
• Funding for a new ticketing system is available. IIS and the UCSes are investigating options (e.g. SysAid).

RUL Videoconferencing

• Rich, Nick, and Tibor Purger have already met with a rep from Tandberg and have additional meetings scheduled with other vendors. The highest priority is to replace the equipment in the TLH, but there are about 8 other units that should be retired. An RFP is going out for the TLH; other codecs will likely be replaced, but the number is dependent on cost. The oldest units should be completely retired once replaced and not kept as backups.
• New features such as a scheduling system that would allow units to be automatically turned on and off, and a server for recording are also being looked at.
• The equipment in the DeChavez room at Kilmer needs some work. Rich, Nick, and Kim will schedule a time to look at it.
• The Pane Room is having issues with sound. The mixer unit is the suspected problem and needs to be looked at as soon as possible or events may need to be rescheduled to other locations.

Technical Training

• Excel training for selectors in New Brunswick and Camden was conducted in March. Dana’s training is scheduled for April 24th. The sessions were well received and relatively well attended.
• John will develop a survey for staff and faculty to ask what other training modules would be of interest and will share the survey with PCWG. Once results have been assessed, new training units can be planned and developed.

Business

PCWG and IIS Monday Meetings

There’s been a fair amount of overlap between PCWG meetings and the Monday morning meetings between IIS and the UCSes. It was agreed that PCWG will refocus away from technical minutiae toward broader topics concerning projects, ways to help faculty and staff deal with technical changes, etc. An IIS report will still be included at each PCWG meeting and Ed will also send out an update on those months when there is no PCWG meeting.

Changes to Experience Sharing

As a parallel to the general change to PCWG’s focus, experience sharing will also focus less on small local details and more in information of broader interest.

Experience Sharing

Abraham

• An “Abilities Expo” is being held at the NJ Convention Center in Edison. Joe is trying to organize a field trip to look at new accessibility/disability resources.
• The missing laptop ordered for Melissa Just was never actually ordered according to HP. Joe is following-up and will also inquire about purchasing a second docking station for use at LSM

Ruggiero

• The wireless at Douglass has been expanded with the installation of a new router on the basement level.
• The image for the Fordham lab computers has been upgraded to 10.7, with Logic Pro 9, Sibelius 7, and Adobe CS 6.

Voorhees

• The lease for the multifunctional copiers includes a prepaid monthly allotment of 70,000 prints/copies which isn’t reached every month. Library faculty and staff should be encouraged to use the copiers instead of printers. Even if the prepaid allotment is surpassed in a single month, the cost of printing to the copier is about half of what it is to print to a laser printer. Password protected accounts can be set up for those who need to print confidential material.

Sandler

• The Music Seminar Room has been the recent focus for Rich and Andrew at Douglass. Aside from technical issues, the scheduling for the room has been problematic because the department schedules it for classes but it’s also been added to BookRoom.

Hartstein

• The videoconferencing unit in the TLH is on its last legs. It’s well past the time when it should have been replaced and will now generally only work for a short time before it overheats and freezes up or shuts down. Until the unit is replaced or repaired, room users should be made aware of the problem.

Next meeting: June 18, 10:00 a.m. (May 21 if warranted)