STAFF RESOURCES

Priority Slip Information Sheet

The new Priority Slip combines several flags used by TAS. It is divided into two sections. The top is to be completed by the selectors and the TAS Acquisition Section, the bottom portion is a checklist for catalogers. Please consider these slips as communication devices to send information along the item's processing. Because several flags have been combined, parts of the new slip may not pertain to everyone.

Because each item is cataloged separately with separate information, each item must have its own slip, even those in volume sets. Please do not bundle items together unless they are part of a volume set to be cataloged in a single record.

The Priority Slip is designed to decrease paper and ink usage by eliminating the need for brief record printouts after cataloging. Exceptions to this are items with accompanying materials, for which DTS needs a brief record printout indicating the number of pieces and what they are.

To Be Completed By Selector &/or Acquisitions

It is important to print each Priority Slip on the appropriate color paper. This enables TAS to easily identify higher priority materials to give them the special attention they require.
Priority Slip templates can be found at http://www.libraries.rutgers.edu/rul/staff/technical_services/forms.shtml

Priority 1 (print on salmon paper) = Top priority. Primarily used for reserve materials and faculty/patron requests. Reserve materials and faculty/patron requests will be processed in 24 hours. Other materials will be processed within one week.

Priority 2 (print on yellow paper) = High priority. Used for reference materials. Materials will be processed within one month.

Priority 0 (print on white paper) = Low priority. Materials will be processed within a reasonable time period. Used for the general collection.

Do not write anything in the space above the word "Priority" at the top of the slip, as it will be needed for cataloger's notes.

Required information

Date: Needed to track progress.

Library: Needed to place the item in the correct Library.

Sublocation: Needed to place the item in the correct section of the Library. If this is left blank, it will be assumed the Sublocation is Stacks.

Selector: Initials or last name needed in case a question arises.

Item type: Include item type and circulation status. For item types options, see http://www.libraries.rutgers.edu/rul/staff/groups/item_type_tf/reports.shtml

Duplication priority: If this is left blank, it will be assumed Priority B-Add unless campus has a copy.

If applicable:

Gift or Unit: Mark if the item was donated or if it came free with a subscription.

Bookplate information: If virtual and/or physical and how it should read.

Notes: For example, CAT/SET/A or CAT SEP or a mold remediation note. Please do not write notes at the top of the slip.

To Be Completed By Catalogers

Physical Bookplate: To notify DTS, write "Bookplate" in blue at the top of slip.

Multiple Pieces: To notify DTS of accompanying material, write "Mult. Pieces" in blue at top of slip and instructions, if necessary. A brief record must also be printed out with the number of items highlighted.

Available online: If the item is also available in its entirety on the Internet. Complete checklist.

Write the call number at top of the slip: For End Processing to match the spine label with the item. If there is not enough room, you may flip the slip over and write on the back at the top, but be sure to have the library and the call number face up.

Cataloger's initials: Needed should End Processing have questions.

Date: Needed to verify completion.

EXCEPTIONS

Acquisitions Section

Procedures for Priority 0 items with vendor slips cataloged by FastCat

Instead of using a Priority 0 Slip, mark the item's vendor slip accordingly:

  1. Circle the classification number
  2. Write the name of the library on the left-hand side of the slip
  3. Write your initials on the left-hand side of the slip
  4. Add the date on the left-hand side of the slip

For Priority 1 and Priority 2 items, add the information above to the order slip and add a salmon Priority 1 or a yellow Priority 2 slip.

If the item has a vendor slip, but needs original cataloging, add appropriate Priority Slip.

If the item has no vendor slip, use appropriate Priority Slip. Be sure to fill in the top portion of the slip.


Musical Score Cataloging for Items Going to the Bindery

For stapled or soft bound score, highlight author, uniform title, call number, library, and item type on brief bibliographic record:


For stapled or soft bound score with separate, loose instrument parts, a pocket for parts is needed. Highlight author, title, call number, library, item type, and number of parts and write "Make Pocket for Parts" on brief bibliographic record:


For a loose, unbound score with separate, loose instrument parts, a custom-made pocket for all of the parts is needed. Highlight author, uniform title, call number, library, and item type and write "Make Custom Pocket Portfolio" on brief bibliographic record:






Last updated: 2009 August 10
 
URL: http://www.libraries.rutgers.edu/rul/staff/technical_services/forms/priority_slips.shtml
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