Rutgers University Libraries' Staff Resources: Collection Development: Policies: Principles for Licensing Digital Resources

Rutgers University Libraries
Principles for Licensing Digital Resources
February 15, 2007

Rutgers University Libraries Overview

1. Rutgers is the State University of New Jersey, a public AAU institution.

2. FTE is 43K (42,149 in 2005).

3. Rutgers has one University President, one University Librarian, and a single online catalog for all libraries.

4. Rutgers University is a single institution with twenty-six libraries on three geographically separate campuses in Newark, New Brunswick/Piscataway, and Camden. IP addresses are randomly assigned and cannot be separated by campus.

5. The Associate University Librarian for Collection Development allocates the collection budget for the entire Rutgers library system.

6. Digital resources are made available to all authorized Rutgers University users on all campuses.

Definition of Authorized Users

1. Authorized users are defined as all current faculty, students, and staff of Rutgers University wherever they are located. Rutgers has a secure proxy server that authenticates authorized faculty, students, and staff users for remote access.

2. Walk-in library patrons who are physically present in Rutgers University Libraries' facilities are permitted to access all library resources.

Definition of Site

1. Rutgers University sites are defined as every campus location, physical and virtual, and all remote research and learning locations.

2. Rutgers University Libraries purchases materials that are available to all users regardless of location.

3. A single online library catalog lists all materials purchased for the RUL collections in print, digital, or any other format.

4. Users at any Rutgers site can access any item in the catalog. Authorized Rutgers' users can access any digital resource from any location.

Acceptable Uses

1. The rights and privileges accorded in the Fair Use Provisions of United States and international copyright laws will apply to all licensed digital resources.

2. Licensed digital resources may be used for the purposes of research, education, or other non-commercial activity. Acceptable Uses include the following:

a) Authorized Users shall have the right to electronically display licensed digital resources.

b) Authorized Users may download and digitally copy a reasonable portion of the licensed digital resources.

c) Authorized Users may print a reasonable portion of the licensed digital resources.

d) Rutgers University Libraries may charge a reasonable fee to cover costs of copying or printing portions of licensed digital resources for Authorized Users.

e) Authorized Users shall be permitted to extract or use information contained in the licensed digital resources for educational, scientific, or research purposes, including extraction and manipulation of information for the purpose of illustration, explanation, example, comment, criticism, teaching, research, or analysis.

f) Authorized Users may use a reasonable portion of the licensed digital resource in the preparation of course packs or similar educational materials.

g) Authorized Users may place a reasonable portion of a licensed digital resource on library reserve for specific courses of instruction offered by Rutgers University.

h) Authorized Users may transmit to a third party in print or digital format, reasonable portions of a licensed digital resource for personal use or scholarly, educational, or scientific research or professional use but in no case for resale or commercial purposes.

Interlibrary Loan

Rutgers University Libraries may create print or digital copies of articles from a licensed digital resource for the purpose of interlibrary loan subject to the same copyright limitations that apply to paper copies made from the print edition of the publication.

User Behavior

Rutgers University Libraries will make reasonable efforts to provide Authorized Users with appropriate notice of conditions under which access to digital resources is granted and to ensure compliance with the provisions of US Copyright Law.

Governing Law

Rutgers University is an instrumentality of the state of New Jersey and cannot accept as governing law any other state or national law.


Rutgers will treat licensing documents as confidential to the extent permitted by law.

License Negotiation

The University, through the University Librarian, has delegated responsibility for negotiating site licenses and financial terms for digital resources to the Associate University Librarian for Collection Development and to the Head of Acquisitions. Agreements made by other Rutgers University Libraries staff members are non-binding and unenforceable.

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